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Provide professional administrative and secretarial support to the MPRP and Legal teams, focusing on document management and filing. Manage the invoicing process, purchase requisitions via SAP, and coordinate municipal rates and taxes.
Requires a minimum of 2 years of secretarial or administrative experience and proficiency in office IT tools. Basic knowledge of SAP and relevant South African mining legislation, such as the Mine Health & Safety Act, is required.
We’re looking for a talented MPRP Administrator who shares our values and our belief in a better future for mining. Could you be one of them?
Thungela Resources [Thungela means “to ignite” in isiZulu] is a leading South African thermal coal business, focused exclusively on thermal coal production. It is one of the largest pure-play producers and exporters of thermal coal in South Africa based on aggregate coal reserves and marketable coal production. Thungela focuses on exporting its thermal coal portfolio mainly to the Indian, Asian, Southeast Asian, Middle East and North African markets.
Responsible to provide professional administrative, secretarial and office management services to the MPRP team. Administrative, secretarial and office management services may be provided to the Head of Legal, in a limited capacity.
• Provide professional secretarial services to function incl.:
o Set up and maintain an efficient filing system of hard copy and electronic documents and information retrieval system including the recording, storing and supply of information emanating from meetings, reports and other correspondence.
o Ensure that relevant documents are uploaded on the relevant systems in place e.g. Licenses, Agreements, Ervens, New Farm Portions, Property Transfer Information, Agreements, reports, etc.
• Provide an efficient and professional clerical administration function to the function:
o Assist with development, collation and submission of documentation including property transfers.
o Document preparation, organising and storage (binding, scanning etc)
o Printing of the required submission documents
o Develop and maintain a database for effective storing of relevant documents such as briefs, financial records and any other relevant documentation.
o coordinating and processing of all municipal rates and taxes accounts and invoices across the operations pertaining to the immovable property managed within the MPR&P scope
o Circulation of all necessary correspondence, including policies, procedures and any other relevant information relating to the department.
o Receive Quotations, raise purchase requisitions, follow up on order numbers, and send order numbers to Suppliers by using SAP.
o Coordinate and maintain all legal firm invoicing schedules and correspondence thereof with law firms
o Record keeping of all MHSA appointments
o Capturing and filing of agreements, NDA’s, MOU’s etc. pertaining to the MPR&P scope and maintenance of associated schedules
o Coordinating and maintaining property tax schedules and documentation for purposes of the Tax team
o Assist with record keeping and maintenance of mineral and property related agreements and schedules such as access agreements, servitudes, leases, and tracking of expiry and compliance dates for mineral rights
o Assistance with any stakeholder engagements or functions relating to the MPR&P scope, inclusive of making the necessary bookings, arrangements, agenda’s and minutes etc.
o Assistance with property valuation roll and objections
o Assisting with travel arrangements and bookings
o Record keeping and maintenance of MPR&P templates
o Document formatting
o Recording keeping and maintaining of regulatory reports and associated schedules e.g CBM and DWS monthly, quarterly and annual reports
o Supporting due diligence exercises, audits and legal compliance reviews
• Prepare, organise, attend and record meetings as required i.e. land claim meetings.
o Prepare and coordinate agendas, meeting packs, minutes and action lists.
o Compile necessary documentation as required by the team in preparation for meetings or submissions
• Manage the invoicing process and create a system for easy retrieval of invoices.
o Raise and manage Sole Source Motivations and Purchase Requisitions on SAP in line with Supply Chain requirements.
o Manage the receipt and processing of all invoices relating to the MPR&P scope, inclusive of all legal invoices and assistance to the broader legal team.
o Update and maintain Rates Paid Schedule and track all outstanding balances.
o Update and maintain municipal account schedules.
o Ensure schedules are reviewed by the relevant Specialist.
o Upload reviewed schedules on Docusign for MPRP Manager’s signature.
o Follow up on proof payments with the relevant departments and law firms and ensure conclusion.
o Handle queries with municipalities and escalate where required.
• Minimum of 2 years’ Secretarial / Administrative experience
o Mine Health & Safety Act, No 29 of 1996
o Protection of Personal Information Act, No 4 of 2013
• Proficient knowledge of information technology that support office administration.
• Emerging knowledge of stakeholder management
• Proficient knowledge of Thungela’s policies, procedures, standards and systems
When you join Thungela, you can expect to enjoy a competitive salary and benefits package. But more than this, you’ll find yourself in an environment where the opportunities for learning and growth are second to none. From technical training to leadership programmes, we bring out the best in our people. There are plenty of opportunities to move onwards and upwards too. We’re a large, successful multinational company – and we’re still growing all the time.
Thungela is a pure play coal mining business. Our portfolio of world-class mining operations provides the metals and minerals that make modern life possible. We use innovative practices and the latest technologies to discover new resources and mine, process, move and market our products to our customers around the world.
Thungela is an equal opportunities employer. We are committed to promoting an inclusive and diverse workplace where we value and respect every colleague for who they are and provide equality of opportunity so that everyone can fulfil their potential.
Nothing is more important to us than ensuring you return home safely after a day’s work. To make that happen, we have the most rigorous safety standards in the industry. Not only that, we’re also continually investing in new technologies – from drones to data analytics – that are helping to make mining safer.
To apply for this role, please complete our online application form. You will have the opportunity to upload your CV and other relevant documentation as part of this process.
A Leading Export Thermal Coal Business.
At Thungela, we believe in taking ownership of our actions and decisions. We use our expertise to positively influence our society and the mining sector by remaining connected to the people and the communities we are a part of. Our proactive and upright approach encourages active participation in creating value responsibly. We are committed to the safety of all people and show humanity to all by remaining united and connected. We pride ourselves in being a high-value company and strive for excellence in all we do by being well-informed, agile and having an entrepreneurial mindset.
Offices: 25 Bath Avenue, Johannesburg, Gauteng 2196, ZA
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