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The role focuses on new patient coordination, surgery scheduling, and managing front office operations in an outpatient clinical setting. It involves handling complex patient registrations, managing referrals, and mentoring new administrative staff.
A high school diploma is required, while an associate or bachelor's degree in a health-related field is preferred. Candidates must have at least five years of related healthcare experience and proficiency in medical terminology.
If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered.
Day - 08 Hour (United States of America)Surgery Coordination with Radiology for JVCC and SHC.
A Brief Overview
The primary responsibility of the Patient Administrative Specialist (PAS) is to handle new patient coordination, surgery scheduling, and other front office functions in the outpatient clinical setting. An Patient Administrative Specialist supports any and all administrative tasks related to the daily operations of the clinic. The career progression for a PAS consists of 4 levels, reflecting a clear set of skills, knowledge, and education and experience of each level. Employees have the opportunity to move up the career ladder by demonstrating skills that meet business needs and the requirements at the higher level.
What you will do
Primary Function:
Proficiency of Level III skills
Performs the following
Specialized Functions:
Patient Interaction and Complex Registration
- Greeting and Assistance: Greet patients, complete registration check-in & check-out, verify insurance information is accurate, and assist with complex questions about appointments, authorization, payments, billing, and schedules.
- Patient Escalations: Seek, Identifies and resolve complex escalations, provides service recovery where appropriate. Escalate complex issues as defined by clinic specific pathways with proposed resolution plan.
-Referral Management & Appointment Scheduling: Track and manage incoming referrals and schedule appointments for patients in a timely manner. Serve as subject matter expert for the development and maintenance of scheduling instructions, referral guidelines, and insurance eligibility.
Administrative Tasks and Documentation
- Telephone and Messaging: Handles a significant volume of inbound and outbound patient calls, efficiently takes and routes messages, and manages patient correspondence.
- Documentation Management: Manage faxes, mail, file documentation, and maintain databases.
- Systems Use: Process forms and utilize phone and electronic medical records systems.
- Orientation: Welcome and orient new PAS staff members to best practices.
Communication and Coordination
- Professional Communication: Maintain communication with PAS staff, medical center/clinic staff, physicians, and patients.
- Provider Coordination: Communicate scheduling preferences and urgent needs with providers.
Trainer
- Serve as a mentor and subject matter expert, focusing on the orientation for new staff and ongoing education for existing staff.
Additional Duties
- In addition to demonstrating Master Level proficiency in service line specific functions, must also fulfill higher-functioning duties as defined by the department (e.g., participating in special projects, disseminating best practices, lead in-service trainings)
Education Qualifications
High school graduate or equivalent required.
Associate or bachelor's degree in health-related field from an accredited college or universtiy preferred.
Experience Qualifications
At least five (5) years of related healthcare experience (Including external experience) required.
Required Knowledge, Skills and Abilities
Knowledge:
- Knowledge of Windows-based office software, computers, and operating systems
- Strong Knowledge of medical terminology
Skills:
- Strong written and phone/verbal communication skills
- Phone skills, including familiarity with complex or multi-line phone systems
- Strong time management and organizational skills
- Ability to solve problems and manage multiple priorities
Abilities:
- Actively listen to patients and colleagues
- Provide exceptional patient experience by empathizing with patients, demonstrating compassion and understanding while addressing their needs and concerns with sensitivity and professionalism
- Adjust communications to fit the needs and level of understanding of the receiver
- Exercise calmness in stressful situations
- Assist with welcoming & orienting new PAS staff members
- Demonstrate exemplary customer service and acts as a liaison between the front and back office
- Ability to acquire and develop departmental expertise
- Plan, prioritize, and organize work independently with attention to detail and deadlines
- Provide guidance and support to peer PAS colleagues on handling patient escalations as needed
These principles apply to ALL employees:
SHC Commitment to Providing an Exceptional Patient & Family Experience
Stanford Health Care sets a high standard for delivering value and an exceptional experience for our patients and families. Candidates for employment and existing employees must adopt and execute C-I-CARE standards for all of patients, families and towards each other. C-I-CARE is the foundation of Stanford’s patient-experience and represents a framework for patient-centered interactions. Simply put, we do what it takes to enable and empower patients and families to focus on health, healing and recovery.
You will do this by executing against our three experience pillars, from the patient and family’s perspective:
Know Me: Anticipate my needs and status to deliver effective care
Show Me the Way: Guide and prompt my actions to arrive at better outcomes and better health
Coordinate for Me: Own the complexity of my care through coordination
Equal Opportunity Employer Stanford Health Care (SHC) strongly values diversity and is committed to equal opportunity and non-discrimination in all of its policies and practices, including the area of employment. Accordingly, SHC does not discriminate against any person on the basis of race, color, sex, sexual orientation or gender identity and/or expression, religion, age, national or ethnic origin, political beliefs, marital status, medical condition, genetic information, veteran status, or disability, or the perception of any of the above. People of all genders, members of all racial and ethnic groups, people with disabilities, and veterans are encouraged to apply. Qualified applicants with criminal convictions will be considered after an individualized assessment of the conviction and the job requirements.
Base Pay Scale: Generally starting at $36.66 - $41.30 per hourThe salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training. This pay scale is not a promise of a particular wage.
Heal Humanity Together
Stanford Health Care, with multiple facilities throughout the Bay Area, is internationally renowned for leading edge and coordinated care in cancer care, neurosciences, cardiovascular medicine, surgery, organ transplant, medicine specialties, and primary care. Throughout its history, Stanford has been at the forefront of discovery and innovation, as researchers and clinicians work together to improve health, alleviate suffering, and translate medical breakthroughs into better ways to deliver patient care. Stanford Health Care: Healing humanity through science and compassion, one patient at a time. At Stanford Health Care, your career is supported within a distinctive hospital culture. This environment compliments the pioneering, collaborative atmosphere that has earned us our worldwide reputation for excellence.
Offices: 500 Pasteur Dr, Palo Alto, California 94304, US · 300 Pasteur Drive, Stanford, California 94305, US · 450 Broadway Street, Redwood City, CA, US
There are currently 749 open healthcare positions in San Jose, CA listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Intermountain Health, Episcopal Community Services, Links Healthcare, Kaiser Permanente Oakland Medical Center, CVS Health, among others. Browse the listings above to see every active employer.
Yes — 99 of the 749 open healthcare positions offer remote or hybrid work (31 remote, 68 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
