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$90k–$120k/yr
Full-time
bachelor degree
Professional Development Opportunities, Clinical Education, Mentorship Opportunities
Posted 35d ago
Apply by Jul 1
~40 hrs/week
Responsibilities
Provide high-level administrative and operational support to the CFO, CPO, and CG&SO, including complex calendar and travel management. Support investor relations, M&A activities, and oversee corporate headquarters office management.
Requirements
Requires at least 5 years of experience supporting C-Suite executives, preferably within a PE-backed or healthcare organization. A bachelor's degree or equivalent professional experience is required.
Full job description
Job Overview & Responsibilities
The Senior Executive Assistant provides high-level administrative and operational support to the CFO, CPO, and CG&SO at a rapidly growing, PE-backed physical therapy organization. This role is integral to driving executive effectiveness and organizational efficiency across a dynamic, multi-site platform. The ideal candidate is a proactive, discreet, and exceptionally organized professional who thrives in a fast-paced, results-driven environment and can anticipate executive needs before they arise.
Essential Functions
Executive Support
Manage complex, multi-time zone calendars for the CFO, CPO, and CG&SO, including scheduling, prioritization, and proactive conflict resolution
Coordinate and prepare executives for internal and external meetings, including agendas, pre-read materials, presentations, and follow-up action items
Coordinate all domestic travel arrangements, including flights, ground transportation, accommodations, and detailed itineraries
Screen and manage high-volume executive correspondence (email, calls, meeting requests) with professionalism and sound judgment
Serve as a trusted gatekeeper and primary point of contact between the C-Suite and internal/external stakeholders
Operational & Project Support
Support investor relations activities including coordinating board meetings, preparing board materials, and managing follow-up communications with PE sponsors
Assist with due diligence coordination, M&A-related logistics, and integration activities as needed
Maintain confidential executive files, contracts, and corporate records with a high degree of accuracy and discretion
Track and manage executive expense reports
Lead or assist with special projects and cross-functional initiatives as directed by the C-Suite
Communications & Relationship Management
Draft, edit, and proofread executive communications, including internal announcements and external correspondence
Build and maintain positive relationships with clinic operators, regional leaders, board members, and PE firm representatives
Represent the executive team professionally in all interactions with internal teams, external partners, and vendors
Office & Administrative Leadership
Oversee office management functions at the corporate headquarters, including vendor relationships, facilities coordination, and supply management
Onboard and mentor junior administrative staff as the organization scales
Identify and implement process improvements to increase executive efficiency and team productivity
Qualifications & Pay Range
Required Skills & Abilities
Exceptional proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom)
Experience with UKG (HR/workforce management) and Certify (expense management) preferred; ability to quickly learn and adopt new platforms
Proven ability to handle sensitive and confidential information with the utmost discretion and professionalism
Strong organizational skills with the ability to manage multiple competing priorities under tight deadlines
Outstanding written and verbal communication skills
Required Credentials
Required
5+ years of progressive executive assistant experience, with at least 5 years supporting C-Suite executives
Experience in a PE-backed, high-growth company or multi-site healthcare/services organization strongly preferred
Bachelor's degree or equivalent combination of education and relevant professional experience
Preferred
Experience supporting executive teams through M&A activity, integration, or rapid organizational growth
Familiarity with healthcare operations, physical therapy, or multi-location service businesses
Experience with project management tools and HRIS or ERP systems
Notary Public certification or willingness to obtain
Company Overview
Expanding Access to Quality Care
At PT Solutions, we’re more than colleagues; we’re a tight-knit community united in our mission to expand access to quality care. Our commitment to you is evident in our industry-leading professional development opportunities. From ongoing evidence-based clinical education to dedicated mentorship opportunities and an APTA-accredited Orthopaedic Residency Program, we propel our clinicians toward excellence in physical therapy, occupational therapy, speech-language pathology, and athletic training.
As we aim to be the go-to rehabilitation provider, we seek committed professionals eager to join us in that mission. A career with PT Solutions is an opportunity to shape the industry and make a lasting impact.
Let’s go further together and transform care.Join the #PTSLife today!
To see what #PTSLife is like, visit Instagram, Facebook, and LinkedIn.
Related keywords
Microsoft OfficeOutlookWordExcelPowerPointTeamsZoomUKGCertifyPrivate EquityM&AHealthcare OperationsPhysical TherapyHRISERPNotary Public
PT Solutions starts with a true love of therapy and fuses that passion with science and training to create an unmatched standard of care for patients. We love our work, and that enthusiasm is evident in all we do, both in the clinic and in the community. With acute care, inpatient rehab, and outpatient clinics across the country, we work in partnership with our patients and are committed to keeping them in motion throughout all phases of injury and healing. That dedication creates authentic connections with patients and makes PT Solutions the best place to redefine recovery.
We believe that grounding treatment methodologies in evidence-based research results in the most effective, progressive care for patients. We put science first and use our research to innovate and lead the healthcare industry. Because teaching is in our DNA, we bring that research into the classroom, producing the best practitioners in the business through our top-notch residency and continuing education program.
We believe physical, occupational, and speech therapy has a significant place in healthcare, and we want to lead its significance by elevating patient treatment standards and therapist training programs. Patients know the treatment they receive in any PT Solutions location nationwide will meet the absolute highest standard of care. Our dedication to working with the best tools and the best attitude to achieve the best results unites therapists and patients in a shared goal: pain-free living.
Offices: 1100 Circle 75 Pkwy, Ste 1400, Atlanta, GA 30339, US
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