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The Dr. Solomon Carter Fuller MHC is looking for a talented Medical Records Clerk

The Dr. Solomon Carter Fuller Mental Health Center, (Fuller) 60 bed inpatient psychiatric facility provides comprehensive, information and timely forensic evaluations for individuals to determine pre-trial competency and or criminal responsibility.  We also provide quality, integrated care to support an individual’s recovery process through ongoing psychiatric treatment and care.

Please note: This position is 40 hours per week 8:30 a.m. to 4:30 p.m. Days off are Saturday and Sunday.

Duties and Responsibilities (these duties are a general summary and not all inclusive):

• Health Information management Department Medical Records Correspondence Coordinator /General Liaison for Medical Record Inquiries and Information.
• Responsible for supervision of off-site medical transcription provider and medical record completion.  File room supervision, maintenance of a patient database, release of medical record information, liaison for court appointed attorneys seeking access to medical record information, and processing subpoenas and court orders for medical record information
• Maintenance of a patient database, supervisory responsibility for processing admission/discharge reports.
• Responsibility to perform payroll/time sheet functions where and when applicable due to the absence of the Director of HIMS.
• Health Information management Department general liaison for facility staff, other health care providers, visitors and patients requesting medical record information.
• Responsible for assignment of medical record numbers and maintenance of a permanent Number register.
• Performs inventory of Health Information management record supplies and office supplies and functions as liaison to the Center’s Director or Operations when ordering supplies and ensuring the maintenance of Department equipment.

Required Qualifications:

• Knowledge of the English Language including spelling, word meaning and word usage
• Ability to follow written and oral instructions
• Capacity to assemble items of information in accordance with established procedures.
• Ability to work accurately with names, numbers, codes and /or symbols
• Ability to file material in accordance with standard filing procedures
• Ability to Maintain accurate records
• Ability to communicate effectively in written expression  

Preferred Qualifications: 

• Given the population served, bilingual or multilingual fluency

Agency Mission:

The Dr. Solomon Carter Fuller Mental health Center, (Fuller) 60 bed inpatient psychiatric facility provides comprehensive, information and timely forensic evaluations for individuals to determine pre-trial competency and or criminal responsibility.  We also provide quality, integrated care to support an individual’s recovery process through ongoing psychiatric treatment and care.

We envision an environment that is committed to preventing restraint and seclusion in which leadership and staff model compassion, caring, and hope.

An environment where individual's strengths are recognized and these strengths are utilized to foster hope, facilitate self-determination, and promote physical health and well-being so the individual can become more resilient, forge lasting community alliances and supports to live a fulfilling life.

Pre-Hire Process:

A criminal background check will be completed on the recommended candidate as required by the regulations set forth by the Executive Office of Health and Human Services prior to the candidate being hired. For more information, please visit http://www.mass.gov/hhs/cori

Education, licensure and certifications will be verified in accordance with the Human Resources Division’s Hiring Guidelines.

Education and license/certification information provided by the selected candidate(s) is subject to the Massachusetts Public Records Law and may be published on the Commonwealth’s website

ADA Reasonable Accommodation:                                                                                                                                                                               

If you require a reasonable accommodation with the application/interview process, please contact us at: EOHHS Candidate ADA Requests

For questions regarding this requisition, please contact the Executive Office of Health and Human Services Human Resources at 1-800- 510-4122 Ext. #4. 

First consideration will be given to those applicants that apply within the first 14 days.

Applicants must have at least (A) three years of full-time, or equivalent part-time, experience in office work, or (B) and equivalent combination of the required experience and the substitutions below:  

I. A diploma as evidence of graduation from the commercial or business course of a recognized high school or vocational/technical high school may be substituted for a maximum of one year of the required experience.   

II. A diploma as evidence of graduation from a course other than the commercial or business course of a recognized high school or vocational/technical high school or possession of a Massachusetts high school equivalency certificate may be substituted for a maximum of eight months of the required experience.   

III. A diploma for completion of a one year, full-time, or equivalent part-time,  program in a recognized,  non-degree granting business or secretarial school above the high school level may be substituted for a maximum or one year of the required experience.   

IV. A diploma for completion of a two-year, full-time, or equivalent part-time,  program in a recognized,  non-degree granting business or secretarial school above the high school level may be substituted for two years of the required experience.  

* Education toward such a degree or diploma will be prorated on the basis of the proportion of the requirements actually completed.
 

Salary placement is determined by a combination of factors, including the candidate’s years of directly related experience and education, and alignment with our internal compensation structure as set forth by the Human Resources Division’s Hiring Guidelines. For all bargaining unit positions (non-management), compensation is subject to the salary provisions outlined in the applicable collective bargaining agreement and will apply to placement within the appropriate salary range.

Comprehensive Benefits

When you embark on a career with the Commonwealth, you are offered an outstanding suite of employee benefits that add to the overall value of your compensation package. We take pride in providing a work experience that supports you, your loved ones, and your future.

Want the specifics? Explore our Employee Benefits and Rewards!

Title 101 CMR 23.00 (“Regulation”) requires certain agency staff to have received the COVID-19 vaccination and Influenza vaccination, or have taken required mitigation measures, to prevent viral infection and transmission in State Hospitals and State Congregate Care Facilities. The Regulation applies to this position. Successful candidates will be required to acknowledge and attest to your vaccination status for both COVID-19 and Influenza

An Equal Opportunity / Affirmative Action Employer.  Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply.

The Commonwealth is an Equal Opportunity Employer and does not discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, disability, national origin, veteran status, or any other basis covered by appropriate law.  Research suggests that qualified women, Black, Indigenous, and Persons of Color (BIPOC) may self-select out of opportunities if they don't meet 100%25 of the job requirements.  We encourage individuals who believe they have the skills necessary to thrive to apply for this role.