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$92k–$115k/yr
Full-time
Health insurance, Annual bonus, RSU/Equity package, Employee Stock Purchase Plan (ESPP)
Posted 12d ago
~40 hrs/week
Responsibilities
Provide comprehensive executive administrative support to the CFO and CSO, including complex calendar management, travel arrangements, and meeting logistics. Coordinate team events, track action items, and serve as a professional point of contact for internal and external stakeholders.
Requirements
Requires 8+ years of relevant administrative experience, preferably supporting senior leaders in a technology or public company environment. Candidates must possess strong organizational skills, proficiency in Microsoft Office, and the ability to work on-site five days per week.
Full job description
QuantumScape is on a mission to transform energy storage with solid-state lithium-metal battery technology. The company’s next-generation batteries are designed to enable greater energy density, faster charging and enhanced safety to support the transition away from legacy energy sources toward a lower carbon future.
What we need: We are seeking an experienced and highly organized Senior Administrative Assistant to provide day-to-day executive administrative support to the Chief Financial Officer (CFO) and Chief Sales Officer (CSO). This role supports calendar management, meeting coordination, travel planning, expense processing, document preparation, event logistics, and follow-up tracking for the CFO, CSO, and their respective leadership teams, including Finance, IT, Government Affairs, and Sales.
This position requires strong attention to detail, discretion, professionalism, and the ability to manage multiple administrative priorities in a fast-paced environment. The successful candidate will help ensure that meetings, schedules, communications, logistics, and follow-through are well coordinated and completed accurately and on time. The right candidate is highly organized, discreet, composed, and able to anticipate what is needed before being asked.
This is an hourly, non-exempt role. The employee is expected to accurately record all hours worked and obtain appropriate approval for overtime, consistent with company policy.
What You’ll Do:
Provide executive administrative support to the CFO and CSO, including calendar management, including prioritization & gate keeping, scheduling, meeting coordination, and related logistics.
Coordinate complex calendars by scheduling meetings, resolving conflicts, and helping ensure leaders are prepared for key discussions.
Arrange domestic and international travel, prepare itineraries, process expense reports, and coordinate related logistics.
Prepare agendas, meeting materials, presentations, and documents as requested.
Track meeting follow-ups, action items, and deadlines, and provide reminders to support timely completion.
Support recurring leadership meetings, staff meetings, team forums, and other key operating cadences.
Coordinate team events, engagement activities, training sessions, recognition activities, offsites, and customer- or investor-related logistics.
Serve as a professional point of contact with employees, leaders, internal partners, and external stakeholders.
Handle confidential and sensitive information with discretion and professionalism.
Support administrative projects and operational tasks as assigned.
Continuously learn executive preferences, maintain organized records, files, communications, and tracking tools to support the CFO, CSO, and their organizations.
Work collaboratively with other administrative professionals and cross-functional partners to ensure effective coordination and follow-through.
Skills you’ll need:
8+ years of relevant administrative or executive assistant experience, preferably supporting senior leaders in a fast-paced technology or public company environment.
Strong calendar management, scheduling, and prioritization skills.
Excellent organizational skills and attention to detail.
Ability to manage multiple tasks, deadlines, and changing priorities with accuracy and professionalism.
Strong calendar management skills, including the ability to prioritize effectively, resolve conflicts, and optimize executive time.
High emotional intelligence, excellent judgment, and strong interpersonal skills.
Strong written and verbal communication skills
Sound judgment, discretion, and ability to handle confidential information appropriately.
Experience coordinating meetings, travel, expenses, events, and administrative processes.
Demonstrated ability to learn quickly, adapt to executive preferences, and continuously improve effectiveness.
Proficiency with Microsoft Office, Outlook/calendar systems, collaboration tools, and related business applications.
Ability to work effectively on-site four or more days per week.
Ability to follow established processes, ask clarifying questions when needed, and complete assigned work in a timely and accurate manner.
Nice to have:
Experience supporting executives in a public company or technology environment.
Experience supporting Finance, Sales, Accounting, Investor Relations, Legal, Government Affairs, IT, or other corporate functions.
Experience planning and executing, customer and investor meetings and related logistics, team offsites, and training sessions.
Experience supporting cross-functional administrative projects and tracking deliverables.
What Success Looks Like:
Within 12 months, a successful candidate will have:
Established effective working relationships with the CFO, CSO, and key members of their leadership teams.
Meetings are consistently well prepared, action items are clearly tracked, and commitments are reliably completed.
Supported timely preparation of agendas, materials, travel, expenses, and meeting logistics.
Supported team engagement through thoughtful events, recognition, offsites, and team-building initiatives.
Supported effective customer-, investor-, and leadership-facing engagements event logistics
Demonstrated professionalism, discretion, reliability, and strong administrative execution in a demanding environment. Contributed to smoother coordination across the CFO and CSO organizations through dependable administrative support.
ONSITE: This position is required to work onsite 5 days per week to meet the minimum essential duties and requirements of this position. As an on-site R&D and manufacturing operations organization, in-person face to face interaction is essential to building authentic relationships, trust, teamwork, and collaboration.
Compensation & Benefits: Expected salary range for this role is from $91,700 to $114,600, and a final salary will be determined by the candidate's experience and educational background. QuantumScape also offers an annual bonus and a generous RSU/Equity package as part of its compensation plan. In addition, we do offer a tremendous benefits plan including employee paid health care, Employee Stock Purchase Plan (ESPP), and other benefits.
We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive benefits and privileges of employment. Please contact us to request an accommodation.
QuantumScape is on a mission to transform energy storage with solid-state lithium-metal battery technology. The company’s next-generation batteries are designed to enable greater energy density, faster charging and enhanced safety to support the transition away from legacy energy sources toward a lower-carbon future.
Offices: 1730 Technology Drive, San Jose, California 95110, US
Based on 188 listings with disclosed salaries, most energy jobs in San Jose, CA pay between $58k–$204k per year. Individual offers vary with seniority, company size, and specialization.
How many Energy jobs are open in San Jose, CA right now?
There are currently 223 open energy positions in San Jose, CA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Energy roles in San Jose, CA?
Companies currently hiring include Bloom Energy, QuantumScape, Antora Energy, Archer, Infineon Technologies, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Energy jobs in San Jose, CA?
Yes — 30 of the 223 open energy positions offer remote or hybrid work (3 remote, 27 hybrid).
How do I apply for Energy jobs in San Jose, CA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.