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Overview


Responsibilities

The Business Services Directorate (BSD) delivers essential financial, contractual, and project management capabilities to Pacific Northwest National Laboratory (PNNL) that are required as part of our management and operations contract to operate PNNL on behalf of the Department of Energy (DOE).

 

Our Business Services Division (BSD) purpose in delivering these capabilities is to provide efficient, effective, and compliant business services in order to increase the scientific impact of PNNL. 

 

This position requires onsite work for a minimum of two days per week. When working remotely, PNNL employees are expected to maintain the same standards, requirements, and expectations of staff working onsite. When working remotely, staff should be ready to go onsite at short notice to meet business needs.

 

This Finance & Accounting Professional position is split between the Tax and Insurance and Payroll Tax areas. The primary accountabilities are conformity with local, state, federal and international tax laws in order to ensure legal compliance and avoidance of fines and penalties as well as the protection of assets through proper risk management and insurance. This position will work closely with the Tax team and Payroll team at PNNL, as well as the Corporate Tax team and the Corporate Risk Manager at Battelle Columbus Operations (BCO). 

 

Job responsibilities may include:

• Administer Foreign National staff onboarding and tax compliance processes by reviewing immigration and tax documentation, utilizing FNIS and Tax Navigator to determine tax residency status and treaty eligibility. Work with Payroll staff to ensure accurate Payroll tax withholding, reporting, and compliance with applicable federal, state, and international tax regulations.
• Administer Tax and Insurance activities to ensure continual accountability and compliance in accordance with applicable IRS regulations and corporate policies. Provides guidance on IRS regulations pertaining to domestic and international tax and insurance guidelines; implements policy; and prepares reporting to remain compliant relative to matters associated with taxes and insurance; including:
• a) Staying abreast of local, state, federal and international tax laws that may affect PNNL and advise management of potential impacts.
• b) Projecting, allocating and accruing tax and insurance costs to the proper contracts and allowable and unallowable overhead accounts.
• c) Reviewing, preparing and paying local, state, federal and international taxes as required.
• d) Gathering, reporting and reviewing data for federal income tax reporting so full advantage is taken of allowable tax savings.
• e) Initiating, reviewing and approving all state and local licenses including business licenses, minor work permits, etc.
• f) Reviewing the adequacy of existing insurance coverages and recommending additional coverages, as needed.
• g) Review, recommend  contractual language regarding indemnification and insurance to ensure risks of accepting proposed work is mitigated.
• Assist during audit processes and ensure adherence to government procedures, providing support to internal and external auditors, as directed by management.
• Prepare, review, and validate financial data.
• Document procedures to ensure compliance with government accounting requirements.
• Provide advice and services to management and staff to ensure compliance with applicable federal laws, regulations, policies, and good business practices.
• Assist in the adherence to and communication of business policies and procedures, including training and interpretation for the various organizations supported.
• Support development of solutions to routine problems which require the regular use of ingenuity and creativity. Identify opportunities and risks and make recommendations affecting organizational objectives.
• Interact with internal and external personnel.
• Work under guidance and direction from management and senior team members. Seek collaborative opportunities.

Qualifications

Minimum Qualifications:

• BS/BA or higher in business or related field

Preferred Qualifications:

• BS/BA in accounting related field.
• Knowledge of Battelle's PNNL financial systems and processes.
• High level of team working, interpersonal and communication skills.
• Experience specific to IRS, Washington State Department of Revenue laws and regulations.
• Experience specific to Foreign National tax status and eligibility.
• Knowledge of FAR, DEAR, Cost Accounting Standards and PNNL Charging Guidelines.
• Demonstrate proficient use of standard office equipment; demonstrate proficient use of MS Office Suite (specifically Excel and Access).

Hazardous Working Conditions/Environment

Not Applicable

Testing Designated Position

This is not a Testing Designated Position (TDP).

About PNNL

Pacific Northwest National Laboratory (PNNL) is a world-class research institution powered by a highly educated, diverse workforce committed to the values of Integrity, Creativity, Collaboration, Impact, and Courage. Every year, scores of dynamic, driven people come to PNNL to work with renowned researchers on meaningful science, innovations and outcomes for the U.S. Department of Energy and other sponsors; here is your chance to be one of them!
 

At PNNL, you will find an exciting research environment and excellent benefits including health insurance, and flexible work schedules. PNNL is located in eastern Washington State—the dry side of Washington known for its stellar outdoor recreation and affordable cost of living. The Lab’s campus is only a 45-minute flight (or ~3 hour drive) from Seattle or Portland, and is serviced by the convenient PSC airport, connected to 8 major hubs.

Commitment to Excellence and Equal Employment Opportunity

Our laboratory is committed to fostering a work environment where all individuals are treated with fairness and respect while solving critical challenges in fundamental sciences, national security, and energy resiliency. We are an Equal Employment Opportunity employer.

 

Pacific Northwest National Laboratory (PNNL) is an Equal Opportunity Employer. PNNL considers all applicants for employment without regard to race, religion, color, sex, national origin, age, disability, genetic information (including family medical history), protected veteran status, and any other status or characteristic protected by federal, state, and/or local laws.

 

We are committed to providing reasonable accommodations for individuals with disabilities and disabled veterans in our job application procedures and in employment. If you need assistance or an accommodation due to a disability, contact us at [email protected].

Drug Free Workplace

PNNL is committed to a drug-free workplace supported by Workplace Substance Abuse Program (WSAP) and complies with federal laws prohibiting the possession and use of illegal drugs.

 

If you are offered employment at PNNL, you must pass a drug test prior to commencing employment. PNNL complies with federal law regarding illegal drug use. Under federal law, marijuana remains an illegal drug.  If you test positive for any illegal controlled substance, including marijuana, your offer of employment will be withdrawn. 

Security, Credentialing, and Eligibility Requirements

As a national laboratory, PNNL is responsible for adhering to the Homeland Security Presidential Directive 12 (HSPD-12) and Department of Energy (DOE) Order 473.1A, which require new employees to obtain and maintain a HSPD-12 Personal Identify Verification (PIV) Credential. To obtain this credential, new employees must successfully complete the applicable tier of federal background investigation post hire and receive a favorable federal adjudication.  The tier of federal background investigation will be determined by job duties and national security or public trust responsibilities associated with the job. All tiers of investigation include a declaration of illegal drug activities, including use, supply, possession, or manufacture within the last 1 to 7 years (depending on the applicable tier of investigation). Illegal drug activities include marijuana and cannabis derivatives, which are still considered illegal under federal law, regardless of state laws.

 

For foreign national candidates:

If you have not resided in the U.S. for three consecutive years, you are not eligible for the PIV credential and instead will need to obtain a favorable Local Site Specific Only (LSSO) Federal risk determination to maintain employment. Once you meet the three-year residency requirement thereafter, you will be required to obtain a PIV credential to maintain employment. The tier of federal background investigation required to obtain the PIV credential will be determined by job duties at the time you become eligible for the PIV credential.

Mandatory Requirements

Please be aware that the Department of Energy (DOE) prohibits DOE employees and contractors from having any affiliation with the foreign government of a country DOE has identified as a “country of risk” without explicit approval by DOE and Battelle. If you are offered a position at PNNL and currently have any affiliation with the government of one of these countries, you will be required to disclose this information and recuse yourself of that affiliation or receive approval from DOE and Battelle prior to your first day of employment.

Rockstar Rewards

Employees and their families are offered medical insurance, dental insurance, vision insurance, robust telehealth care options, several mental health benefits, free wellness coaching, health savings account, flexible spending accounts, basic life insurance, disability insurance, employee assistance program, business travel insurance, tuition assistance, relocation, backup childcare, legal benefits, supplemental parental bonding leave, surrogacy and adoption assistance, and fertility support. Employees are automatically enrolled in our company-funded pension plan and may enroll in our 401 (k) savings plan with company match. Employees may accrue up to 120 vacation hours per year and may receive ten paid holidays per year.

Research Associates excluded.

**All benefits are dependent upon eligibility.

 

Click Here For Rockstar Rewards

Notice to Applicants

PNNL lists the full pay range for the position in the job posting. Starting pay is calculated from the minimum of the pay range and actual placement in the range is determined based on an individual’s relevant job-related skills, qualifications, and experience. This approach is applicable to all positions, with the exception of positions governed by collective bargaining agreements and certain limited-term positions which have specific pay rules.

 

As part of our commitment to fair compensation practices, we do not ask for or consider current or past salaries in making compensation offers at hire. Instead, our compensation offers are determined by the specific requirements of the position, prevailing market trends, applicable collective bargaining agreements, pay equity for the position type, and individual qualifications and skills relevant to the performance of the position.

Minimum Salary

USD $27.50/Hr.
Maximum Salary

USD $40.38/Hr.