Dunedin, Otago, New Zealand · On-site
$70k–$80k/yr
__________ OFFICE OF TRANSFORMATION AND IMPROVEMENT | TE TARI WHAKAUMU ME TE WHAKAPAI AKE OPERATIONS DIVISION | TE WĀHANGA WHAKAHAERE The University of Otago is transforming how we support our people. Our People Pathway …
Skills: Project Coordination, Documentation Management, SOP Development, RAID Log Management, Stakeholder Communication
Dunedin, Otago, New Zealand · On-site
$70k–$80k/yr
__________ OTAGO BUSINESS SCHOOL | TE KURA PAKIHI DIVISIONAL OFFICE, COMMERCE | TE TARI MANUTAKI Who we are | Mō mātou The University of Otago is one of New Zealand’s largest and most research-intensive universities rank…
Skills: Te Reo Māori, Tikanga Māori, Student Support, Pastoral Care, Communication Skills
Dunedin, Otago, New Zealand · On-site
$81k–$101k/yr
__________ STUDENT WELLBEING HUB | TE POU WHIRINAKI STUDENT SERVICES | TE RATONGA ĀKONGA About our team | Mō te tīma At the University of Otago, our role is to create a supportive, vibrant, and inclusive student experien…
Skills: Relationship Building, Pastoral Care, Intercultural Communication, Case Management, Referral Writing
Dunedin, Otago, New Zealand · On-site
$70k–$80k/yr
__________ STUDENT EXPERIENCE ACADEMIC DIVISION | TE WĀHAKA MATUA MĀTAURAKA Who we are/Mō te tīma We are a team of highly skilled professional staff who are part of the Academic Division and are responsible for deliverin…
Skills: Advisory Experience, Customer Service, Student Administration, Pastoral Care, Microsoft Office
Dunedin, Otago, New Zealand · On-site
$97k–$114k/yr
__________ DEVELOPMENT & ALUMNI RELATIONS OFFICE DIVISION OF EXTERNAL ENGAGEMENT | TE RINGA TORO E kā mana, e kā reo, E kā mauka whakahī, E kā awaawa, E kā pātaka o kā taoka tuku iho, tēnā koutou. Nāia te reo rāhiri o Ta…
Skills: Stakeholder Management, Relationship Management, People Leadership, Strategic Planning, Data Analysis
Dunedin, Otago, New Zealand · On-site
$97k–$114k/yr
__________ DEVELOPMENT & ALUMNI RELATIONS OFFICE DIVISION OF EXTERNAL ENGAGEMENT | TE RINGA TORO E kā mana, e kā reo, E kā mauka whakahī, E kā awaawa, E kā pātaka o kā taoka tuku iho, tēnā koutou. Nāia te reo rāhiri o Ta…
Skills: Stakeholder Management, Relationship Management, People Leadership, Strategic Planning, Data Analysis
Dunedin, Otago, New Zealand · On-site
$97k–$114k/yr
__________ DEVELOPMENT & ALUMNI RELATIONS OFFICE DIVISION OF EXTERNAL ENGAGEMENT | TE RINGA TORO E kā mana, e kā reo, E kā mauka whakahī, E kā awaawa, E kā pātaka o kā taoka tuku iho, tēnā koutou. Nāia te reo rāhiri o Ta…
Skills: Stakeholder Management, Relationship Management, People Leadership, Strategic Planning, Data-Driven Decision Making
Dunedin, Otago, New Zealand · On-site
__________ EXECUTIVE PROGRAMMES OTAGO BUSINESS SCHOOL | TE KURA PAKIHI Shape the future of a leading MBA programme As New Zealand’s oldest and most research-intensive university, the University of Otago is ranked in the …
Skills: Strategic Leadership, Curriculum Development, Programme Design, Stakeholder Engagement, International Accreditation
Dunedin, Otago, New Zealand · On-site
$70k–$80k/yr
__________ DIVISION OF EXTERNAL ENGAGEMENT | TE RINGA TORO MARKETING SERVICES | TE TARI KIKO PĀNUI Who we are | Ko wai mātou The University of Otago is New Zealand’s first and oldest university, with a strong reputation …
Skills: Digital Marketing, Social Media Marketing, Campaign Coordination, Performance Tracking, Communication Skills
Dunedin, Otago, New Zealand · On-site
$61k–$73k/yr
Help shape the future of Education We work to shape an education system that delivers equitable and excellent outcomes Our organisation is made up of talented and committed people around Aotearoa, from a wide range of ba…
Skills: Customer Service, Administrative Support, Microsoft Excel, Microsoft Word, Microsoft Outlook
Dunedin, Otago, New Zealand · On-site
$64k–$68k/yr
__________ DIVISIONAL SERVICES AND ADMINISTRATION | WHAKARATOKA ME NGĀ WHAKARITEKA Ā-WĀHAKA • Be part of something truly meaningful, where you make a difference and feel at home. • Salary + 6.75%25 superannuation + five …
Skills: Administrative Support, Assessment Coordination, Student Communication, Attendance Monitoring, Front-desk Services
Dunedin, Otago, New Zealand • On-site
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Provide coordination and documentation support for the HRIS implementation programme to keep delivery on track. This includes maintaining project logs, developing SOPs, and supporting governance processes and reporting.
Requires a proactive individual with strong organizational skills and an understanding of project management principles. Must have experience producing business artefacts and the ability to work independently in a fast-paced environment.
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OFFICE OF TRANSFORMATION AND IMPROVEMENT | TE TARI WHAKAUMU ME TE WHAKAPAI AKE
OPERATIONS DIVISION | TE WĀHANGA WHAKAHAERE
The University of Otago is transforming how we support our people.
Our People Pathway (OPP) is a major programme delivering a new Human Resources Information Management system (HRIS) across the University. We are seeking a Project Coordinator to support delivery of this high-impact programme.
Te mahi | The role
As Project Coordinator, you will provide coordination and documentation support across the programme, helping keep delivery on track, well-managed, and clearly communicated.
You will:
• Prepare and maintain core project documentation (plans, reports, logs, dashboards, presentations).
• Manage the central document repository, ensuring accuracy, version control, and accessibility.
• Develop SOPs, process documentation, and support training material development.
• Maintain RAID logs, action registers, and decision records.
• Track progress, milestones, and finances, highlighting risks and variances.
• Collate information from stakeholders to support reporting and decision-making.
• Support governance processes, including meeting coordination, papers, minutes, and actions.
Kā pūkeka me kā wheako | Your skills and experience
We are looking for a proactive, organised self-starter who can work across multiple priorities and teams.
You will bring:
• Strong organisation and communication skills, with the ability to manage competing priorities.
• Ability to work independently in a fast-moving, evolving environment.
• Understanding of project management principles or experience supporting delivery.
• Experience producing project documentation and business artefacts.
• Strong written communication, with the ability to tailor content to different audiences.
Mō te tīma | About our team
Transformation and Improvement support the University’s success through strong programme delivery and business process improvement.
This multi-year programme spans HR, Digital, Finance and the wider University, offering the opportunity to contribute to a complex, high-profile transformation.
Pūroko | Further details
This is a two-year fixed-term, full-time position (37.5 hours per week), located in Ōtepoti, Dunedin.
The appointment range for this role is $69,931 to $74,609. Top of the range is $80,285.
We offer a competitive salary, 5 weeks’ annual leave, a 6.75%25 superannuation scheme, and the ability to achieve real work/life balance. More information regarding employee benefits can be found here.
You must have the right to live and work in New Zealand to apply for this position.
The University of Otago is a workplace that values and utilises diverse and inclusive thinking, people and behaviours. This means that the contributions of staff with diverse backgrounds, experiences, skills and perspectives are valued and respected.
For further information regarding the role please contact Stela Pasic, via the below contact details.
Tono | Application
To submit your application (including CV and cover letter), please click on the apply button below. Applications quoting reference number 2601005 will close on Sunday, 12 July.
Applications may be reviewed as submitted and candidates invited for interview. The University reserves the right to close this vacancy at any time.
Additional Information
Contact: Stela Pasic
Position details: Job Description
Further Information: Department Website
Create an email with a link to this vacancy: https://otago.taleo.net/careersection/2/jobdetail.ftl?job=2601005" target="_blank" rel="noopener noreferrer nofollow">Create email
Location: About Dunedin
Atomic physics to astrophysics, researching fundamental questions and seeking sustainable solutions for the planet.
Physics explores the fundamental laws of the universe, which underpin modern technology and sustainable energy solutions. Our scientists research topics from atomic physics to astrophysics, and work on both fundamental questions and seeking applications in advanced technology and sustainable solutions for the planet. In our physics degree you acquire a range of experimental, mathematical and computational tools to understand the fundamental laws governing the universe. Our energy degree equips graduates to drive the transition to a low carbon and sustainable energy economy. Our graduates are highly sought after across a broad range of careers including pure research, computer and data science, government agencies, finance, health, and the energy sector. We have advanced facilities and leading researchers across a range of fields spanning from Astrophysics to Quantum Technology.
Offices: 730 Cumberland St, Science III Building, North Dunedin, Otago 9016, NZ
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