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Full-time
high school, associate degree
Posted 2d ago
~40 hrs/week
Responsibilities
The Receptionist/Office Coordinator manages front desk operations, maintains shared meeting spaces, and handles office supply inventory. They also provide administrative support by coordinating meetings, preparing documents, and liaising with internal and external partners.
Requirements
Candidates must have a high school diploma or equivalent and at least two years of administrative or office support experience. Proficiency in Microsoft Office Suite and strong organizational and communication skills are required.
Full job description
Mission
Parallax Advanced Research’s Mission is to deliver innovative research and provide technology, human, and business solutions via The Science of Intelligent
Teaming™ for government, industry, and academic clients with critical challenges.
Position Summary
The Receptionist/Office Coordinator provides highly professional administrative support to Parallax’s headquarters buildings by managing front desk operations, maintaining shared meeting spaces, managing office and kitchen supply levels, handling information requests, performing clerical functions, and assisting in the coordination of other daily office operations. This role is essential to maintaining efficient and organized office workflow.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Answer and direct phone calls, emails, and other correspondence in a professional and timely manner
Schedule and coordinate meetings, appointments, and occasional travel arrangements
Manage conference room calendars
Provide on-site event and meeting support in conjunction with administrative team, including preparation of meeting materials, room preparation and reset, coordination of catering, and other meeting support
Maintain and organize files, databases, and records—electronic and paper
Prepare reports, memos, letters, and other documents
Assist other administrative staff in the preparation of regularly scheduled reports and presentations
Order and maintain office and kitchen supplies and inventory
Prepare, submit, and track purchase requests and expense reports
Handle sensitive information with a high level of confidentiality
Support project coordination, research, and tracking as needed
Liaise with internal staff and external partners and vendors
Perform general clerical duties including photocopying, scanning, and mailing
Minimum Qualifications (Knowledge, Skills, and Abilities)
High school diploma or equivalent; associate’s degree or higher preferred
2+ years of administrative or office support experience
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Professional demeanor and customer service orientation
Strong organizational and time-management skills
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Detail-oriented with strong problem-solving skills
Preferred Qualifications (Knowledge, Skills, and Abilities)
Associate’s degree or higher preferred
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions.
Standard office environment
Occasional overtime may be required
May involve some standing or lifting of office supplies (up to 25 lbs.)
Sitting & Posture – Ability to sit for long periods with good posture.
Manual Dexterity – Use of a keyboard, mouse, and office equipment.
Vision & Reading – Clear vision (corrected if needed) for screens and documents.
Hearing & Communication – Ability to hear and speak clearly for calls and meetings.
Mobility – Walking short distances, occasional reaching, bending, or lifting light objects.
Cognitive Ability – Focus, problem-solving, and multitasking skills.
Travel requirements/percentage:
Parallax Advanced Research is an Equal Opportunity Employer, drug free workplace, and complies with ADA regulations as applicable.
Performance Objectives
1.Core Values Alignment
Drive Impact: Leverage internal and external resources to multiply impact for all stakeholders.
Act with Integrity: Uphold the highest ethical standards in business dealings and organizational behavior.
Innovate Bold Solutions: Deliver cutting-edge solutions to complex challenges, advancing technology and thought leadership in aerospace and defense.
Pursue Diversity & Thought: Champion a diverse and inclusive environment that drives creativity and innovation across the team.
Collaborate Everywhere: Build and sustain effective collaborations that support Parallax’s strategic goals.
Commit to Personal Growth: Invest in developing talent and empowering team members to reach their potential.
2.High-Performance Leadership
Effective Communication: Ensure clear, transparent communication of vision, goals, and expectations, while incorporating feedback into decision-making.
Accountability: Foster a culture of ownership, ensuring the team delivers high-quality, timely results aligned with business objectives.
Adaptability & Resilience: Lead the team through change and challenges with optimism and persistence.
Good Stewardship: Balance short-term results with long-term strategic planning and risk management.
Empowerment & Delegation: Delegate responsibilities effectively to empower team members and focus on strategic priorities.
Continuous Improvement: Foster innovation and process improvement across all aspects of the business.
Parallax Advanced Research is a research institute that drives innovation through collaboration among government, industry, and academia. We address complex challenges across disciplines such as aerospace, defense, artificial intelligence, and advanced manufacturing.
Through The Science of Intelligent Teaming™ and the Triple Helix Model of Innovation, we unite expertise across sectors to accelerate discovery, transition emerging technologies, and strengthen national security.
In 2023, Parallax partnered with the Ohio Aerospace Institute (OAI) to align research efforts and reinforce Ohio’s leadership in national innovation and scientific advancement.
Offices: 4035 Colonel Glenn Hwy., Beavercreek, OH 45431, US
Intelligence Analyst PerformanceNeuroscience and Medical ImagingUnmanned Aerial SystemsModelingSimulationand AnalyticsCyber Operator PerformanceAutonomous SystemsLive/Virtual/Constructive Simulationsand Sensor Exploitation
How many Customer Service & Support jobs are open in Beavercreek, OH right now?
There are currently 240 open customer service & support positions in Beavercreek, OH listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Customer Service & Support roles in Beavercreek, OH?
Companies currently hiring include The TJX Companies, Inc., JCPenney, Kettering Health, American Eagle Outfitters Inc., CVS Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Customer Service & Support jobs in Beavercreek, OH?
Yes — 2 of the 240 open customer service & support positions offer remote or hybrid work (0 remote, 2 hybrid).
How do I apply for Customer Service & Support jobs in Beavercreek, OH?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.