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$26k–$30k/mo
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Skills: Event Coordination, Customer Service, Logistics Management, Technical Support, Communication
Malmö, Sweden · On-site
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Malmö, Sweden · On-site
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Skills: Hospitality Management, Workplace Operations, Team Coordination, Community Building, Tenant Communication
Malmö, Sweden · Hybrid
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Malmö, Sweden · Hybrid
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Malmö, Sweden · On-site
Rollen som löneadministatör Som löneadministratör hos oss får du en viktig roll i organisationen där du får delansvar för att våra löneprocesser fungerar korrekt, effektivt och med hög kvalitet. Du blir en del av ett tea…
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TreanoMalmö, Sweden · On-site
Vill du vara med och skapa långsiktiga kundrelationer i ett växande byggföretag? Vi söker nu en engagerad och affärsdriven Eftermarknadsansvarig som vill ta ansvar för vårt arbete efter färdigställda projekt. Rollen är c…
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Malmö, Sweden · On-site
OneMed Sverige täcker hälso- och sjukvårdens behov när det kommer till medicinskt material, utrustning och beredskap - snabbt, smidigt och med kvalitet. Vi drivs av en trygg och säker vård samt av att förbättra livskvali…
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The coordinator is responsible for preparing and furnishing spaces for meetings, workshops, and events while welcoming guests and managing bookings. They ensure a professional environment by handling logistics, providing basic technical support, and collaborating with the Place team.
Candidates must be fluent in Swedish and English with a strong service mindset and a hands-on approach to practical work. Experience in hospitality, coworking, or event production is beneficial, as is a valid driver's license.
Media Evolution is a community-owned, non-profit platform and place for co-creation, competence development, and futures-thinking.
For more than fifteen years we have brought together people from business, academia, the public sector and civil society to explore change, navigate uncertainty and strengthen our collective capacity to shape resilient and thriving futures.
At the heart of our work is a place in Malmö. A place for work, meetings and collaboration. A place where people come together across differences. A place where relationships are built, ideas take shape and futures are imagined together.
As we expand into a second building, we are looking for a Meetings & Events Coordinator to join our Place team.
This is a role for someone who enjoys creating great experiences for others and understands that this often starts with practical work behind the scenes. You genuinely enjoy helping people and take pride in making others feel welcome, supported and cared for. It is a hands-on and physically active role with a fast pace,You bring energy, enjoy being where things are happening and notice the details that make a difference.
You have a strong eye for detail and understand that small things often make a big difference to the overall experience. Whether it's the setup of a room, the flow of a meeting or an event, the placement of furniture or the experience of a guest, you care about getting things right.
You are also highly collaborative and communicative in your way of working. You understand that creating a welcoming and well-functioning environment requires close collaboration across teams, good teamwork, clear communication and sharing information before it becomes a problem. You actively keep colleagues informed and help ensure that nothing falls between the cracks.
You will work closely with our Meetings & Events Lead to create great conditions for meetings, workshops and events across our two buildings.
From preparing rooms and welcoming guests to solving practical challenges and supporting event delivery, you will play an important role in ensuring that every meeting and event feels professional, welcoming and well-executed.
Prepare, furnish and create great conditions for meetings, workshops and events
Welcome meeting guests, speakers and participants
Work from and help run our front desk, creating a warm and welcoming experience for tenants, meeting guests and visitors
Manage meeting enquiries, bookings and customer communication
Support customers in finding the right spaces and solutions for their meetings and events
Support guests and help solve practical challenges during meetings and events
Coordinate logistics, furniture setups and materials
Provide basic technical support
Help ensure that spaces are prepared, presented and maintained to a high standard
Contribute to the continuous improvement of routines, standards and ways of working
Work closely with colleagues across the Place team
Enjoys practical and hands-on work
Has a strong attention to detail and takes pride in doing things properly
Is organised, reliable and follows things through
Communicates proactively and keeps colleagues informed
Understands the importance of teamwork and shared responsibility
Has a strong service mindset and enjoys working with people
Takes initiative, solves problems and notices what others miss
Can manage several tasks and priorities at the same time
Is fluent in Swedish, both spoken and written, and comfortable working in English
Have experience from hospitality, conferences, coworking, events or similar environments
Have experience working with guests, customers or visitors
Have an interest in technology and event production
Have experience coordinating practical logistics
Are curious about foresight, innovation and entrepreneurship
Have a driver's license
We believe this role is for someone who takes pride in making things run smoothly and helping others have a great experience. Someone who understands that details matter, communication matters, and that memorable meetings and events are often created through strong teamwork. Through your work, you'll help create the environments where people can learn, collaborate and navigate change together.
If this sounds exciting, we'd love to hear from you.
Application deadline: August 16, 2026.
Employment: Full-time, fixed-term contract.
Duration: Until September 2027
Location: Malmö, Sweden (on-site)
Language: Swedish and English
Start date: According to agreement
Salary range: 26,000–30,000 SEK/month
Community-owned platform for competence development, co-working, and futures-thinking.
Media Evolution is a community-owned, non-profit platform for co-creation, knowledge sharing, education and futures-thinking in Malmö, Sweden. For fifteen years, we’ve cared for a community and place for meetings, work and gatherings where we’ve engaged the public sector, academic institutions and more than 150 companies in cross-disciplinary collaborations and exchange of ideas. In our second decade exploring and creating together, our goal is to equip humans and organisations with tools and inspiration to thrive in uncertainty. We aim to help closing intent-to-action gaps in transitions to stay sustainable and resilient and for fostering completely new beginnings.
Offices: Stora varvsgatan 6a, Malmö, 21119, SE
There are currently 26 open administrative positions in Malmö, Sweden listed on Clera. New openings are added daily as companies post roles.
Companies currently hiring include Asker Healthcare Group, CSC, Dr.Dropin, Media Evolution, NOBA Bank Group, among others. Browse the listings above to see every active employer.
Yes — 9 of the 26 open administrative positions offer remote or hybrid work (1 remote, 8 hybrid).
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.
