Administrative Jobs in Kyoto, Japan (Now Hiring) — 6 open

About Four Seasons:

Four Seasons is powered by our people. We are a collective of individuals who crave to become better, to push ourselves to new heights and to treat each other as we wish to be treated in return. Our team members around the world create amazing experiences for our guests, residents, and partners through a commitment to luxury with genuine heart. We know that the best way to enable our people to deliver these exceptional guest experiences is through a world-class employee experience and company culture.

At Four Seasons, we believe in recognizing a familiar face, welcoming a new one and treating everyone we meet the way we would want to be treated ourselves. Whether you work with us, stay with us, live with us or discover with us, we believe our purpose is to create impressions that will stay with you for a lifetime. It comes from our belief that life is richer when we truly connect to the people and the world around us.

About the location:

The 123-room Four Seasons Hotel Kyoto is the company’s second destination in Japan, in the city’s historic Higashiyama-ku district, close to the Kyoto National Museum and myriad heritage sites such as the Toyokuni Shrine and Kiyomizu Temple. Local artists are featured throughout the traditionally-inspired modern décor characterised by an understated Japanese aesthetic. The Hotel has a spa and fitness centre with a pool, and four food and beverage concepts. There are also be 57 Four Seasons Private Residences.

The Four Seasons Hotel Kyoto is looking for a Paymaster. Candidates with passion for excellence, expertise in hospitality operations and proven leadership experience are invited to apply for a career with Four Seasons. As a member of the A&G Division, the Paymaster works across disciplines to deliver an exceptional experience.

Responsibilities

Primary responsibility is to maintain the hotel’s Time Attendant system in order to ensure timely payment of wages according to Four Seasons Hotels policies and procedures and all applicable federal, state, and local taxes laws. Also prepare the hotel’s daily bank deposits, control all House Funds, and issue, audit and maintain all House Banks according to Four Seasons Hotels policies and procedures.

Successful Candidate must be in fluent in Japanese laungage and business level of English.

• Review, verify and process payroll data for preparation of payments.
• Review reports from outside payroll service and bring any discrepancies to the attention of the Assistant Director of Finance immediately.
• Prepare month on month Payroll Reconciliation.
• Conduct payroll audits on each department at least once per year, and review any discrepancies from these audits.
• Maintain and file all bi-weekly payroll documentation.
• Prepare payment requests when necessary for employee deductions or balances for transferred employees.
• Assist in month end process, accruals and payroll journals.
• Complete Unemployment Claim paperwork.
• File/complete garnishment in accordance to local laws.
• Prepare and assist in special audits (Workers Compensation, Labour Compliance, etc).
• Prepare requested reports for Finance and P&C departments.
• Ensure payroll register has been reviewed and approved (signed evidence on final page of payroll register) by the Director of Finance or Assistant Director of Finance prior to distribution of payroll funds.
• Ensure all Cash totals are balanced back to manual batches or the electronic time and attendance batches that were sent to the processing company and this reconciliation is signed off by either the Assistant Director of Finance or Director of Finance.
• Ensure labour law compliance as it pertains to overtime, compensation and job classification (exempt/non-exempt) and maintain file on documentation from the hotel attorney specifying applicable local, state or federal legislation that applies to the treatment, recording, and distribution of service charges and gratuities, where appropriate
• Where applicable, bi-annually, a labour law audit is conducted by a third party consultant and documentation of the audits with findings as well as action plans to resolve any discrepancies is maintained by P&C.
• Ensure all local and corporate policies, rules, internal controls and procedures and safeguards are in place, as they relate to House Banks.
• Retrieve deposit envelopes from the drop safe in line with FS P&P.
• Audit cashiers’ daily deposits and prepare the daily hotel deposit.
• Count, balance, organize and monitor own Bank and safe.
• Process foreign currencies in accordance to local policy.
• Prepare and distribute Cashiers’ due backs.
• Prepare the Daily Cash Report.
• Issue Cashier Banks and assign safety deposit boxes for safekeeping of the Banks.
• Prepare and maintain a log on all issued House Banks.
• Make petty cash disbursements according to established guidelines.
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.
• Assist Year end tax filing.
• Maintain an accurate, orderly and up-to-date file for all outstanding Bank contracts, file documents and reports
• Perform any additional duties as assigned by the Director of Finance or Assistant Director of Finance.

About Four Seasons Hotel Kyoto

The 123-room Four Seasons Hotel Kyoto is the company’s second destination in Japan, in the city’s historic Higashiyama-ku district, close to the Kyoto National Museum and myriad heritage sites such as the Toyokuni Shrine and Kiyomizu Temple. Local artists are featured throughout the traditionally-inspired modern décor characterised by an understated Japanese aesthetic. The Hotel has a spa and fitness centre with a pool, and four food and beverage concepts. There are also be 57 Four Seasons Private Residences.

About Four Seasons

Founded in 1960, Four Seasons continues to define the future of luxury hospitality with extraordinary imagination, unwavering commitment to the highest standards of quality, and the most genuine and customized service. Currently operating 110 hotels and private residences in major city centers and resort destination in over 46 countries, and with more than 50 projects in development, Four Seasons consistently ranks among the world’s best hotels and most prestigious brands in reader polls, traveler reviews and industry awards.

Join Our Team

Join a team that is built on mutual respect, collaboration, creativity and a commitment to the highest quality of service. Four Seasons Hotel Kyoto provides guests with a haven of serenity and luxury in a bustling city. Four Seasons provides employees with the same level of care that we expect to be shared with our guests. We have been ranked in FORTUNE Magazine’s 100 Best Companies to work for since 1998.

What to expect: You will……

Be a champion of the Golden Rule: Do unto others as you would have them do unto you

Be part of a cohesive team with opportunities to learn, grow and develop

Have the opportunity to engage in diverse and challenging work

Derive a sense of pride in work well done

Be recognized for excellence

Successful candidates must possess legal work authorization for Japan.