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$43k–$53k/yr
Full-time
Retirement Savings Plan, Employer Contribution, Benefit Premiums Paid By The Firm, Telemedicine Services, Flexible Health And Wellness Allowance, Training And Development Programs
Posted 33d ago
~40 hrs/week
Responsibilities
Coordinate catering, conference center services, and meeting support to provide a first-class hospitality experience for clients and executives. Maintain the cleanliness and operational readiness of all hospitality spaces and visitor areas.
Requirements
Requires experience in hospitality or corporate services with strong interpersonal skills and proficiency in Microsoft Office. Must be able to stand for extended periods, lift up to 30 lbs, and be flexible with working hours.
Full job description
Norton Rose Fulbright Canada LLP is seeking a hospitality-focused Catering Attendant / Receptionist to join our Vancouver office. This role will report to the Manager, Office Services & Facilities and will be responsible for delivering a first-class hospitality experience to clients, lawyers, executives and staff through the seamless coordination of catering, conference centre services and meeting support. The successful candidate will be passionate about service excellence, take pride in creating welcoming and professional environments, and possess the ability to anticipate needs before they arise. This position plays an important role in supporting high-profile client meetings, executive events and firm functions where attention to detail, responsiveness and discretion are essential. Working hours are typically Monday to Friday, 7:00 a.m. to 3:00 p.m., but may vary between 6:00 a.m. and 6:00 p.m. as required (some overtime may be required).
You will be focusing on:
Delivering an Exceptional Client and Executive Experience
Serve as a professional ambassador of the firm, providing a warm, polished and responsive experience for clients, visitors, lawyers and executives.
Anticipate client needs and proactively address requests to ensure a seamless hospitality experience.
Support high-profile client meetings, executive functions and firm events, exercising professionalism, discretion and sound judgment at all times. This may occur outside of regular business hours.
Ensure all client-facing areas consistently reflect the firm's standards of excellence.
Build effective working relationships at all levels of the organization, including senior leadership and executive stakeholders.
Coordinating Hospitality, Catering and Conference Centre Services
Coordinate the setup, delivery and presentation of catering services for meetings, conferences and special events, liaising with the reception, facility and technical team as required.
Prepare and maintain boardrooms, conference facilities, and hospitality areas to ensure they are clean, fully equipped, organized and ready for use.
Respond quickly to changing meeting requirements and last-minute requests while maintaining exceptional service standards.
Assist with room setups, event logistics and meeting support services as required.
Maintaining Operational Excellence
Maintain hospitality spaces, kitchens, coffee stations, collaborative spaces, visitor offices, conference area and lounges to the highest standards of cleanliness, safety and presentation.
Monitor inventory levels, coordinate supply replenishment and support vendor relationships.
Process invoices, maintain service records and complete administrative tasks related to hospitality operations.
Ensure compliance with food handling, health and safety, and firm service standards.
Maintain hospitality equipment readiness and troubleshoot routine operational issues to minimize service disruption.
Handle confidential and sensitive information with a high degree of discretion, professionalism and accuracy.
Provide coverage for reception and assist with other office service initiatives as assigned.
Contribute to a culture of continuous improvement and service excellence within the Office Services & Facilities team.
What you bring to the role:
A passion for hospitality and delivering exceptional service to clients, executives and colleagues in a professional, fast-paced environment.
Experience in hospitality, conference services, catering, hotels, corporate offices, professional services or other customer-focused environments.
Strong interpersonal and communication skills, with a professional presence, sound judgment and the ability to build positive relationships at all levels.
Excellent organizational skills, attention to detail and the ability to manage multiple priorities while remaining calm and responsive under pressure.
Proficiency with Microsoft Office, room booking systems and other workplace technologies, combined with a proactive, solutions-oriented approach to service delivery.
Flexible and adaptable, with the willingness to support events, meetings and business requirements that may occasionally require work outside regular business hours ability to stand for extended periods and lift supplies or equipment up to 30 lbs.
Excellent written and spoken English required, with French considered an asset.
Why join our team:
Retirement savings plan with employer contribution
Benefit premiums paid by the firm
Telemedicine services
Wellness matters: Flexible health and wellness allowance that covers much more than gym memberships!
Training and development programs based on your interests and needs
The salary bands provided reflect the typical range for this role in the region indicated. We recognize that each candidate brings a unique set of experiences and skills, and final compensation will be thoughtfully determined based on individual qualifications and current market factors. Please note that salary will be discussed and negotiated during interview.
Vancouver: $43,300 - $53,400
Ready to join a proactive and modern firm that provides an exceptional career experience in an inclusive and collaborative environment? Come join us!
As part of a global legal practice, Norton Rose Fulbright Canada embrace a culture of excellence and client service, but always with a focus on flexibility, respect, diversity and openness. We strive to create an equitable, inclusive environment where everyone can bring their whole self to work and realize their career potential.
If you require any reasonable adjustments during the recruiting process, please inform us in the recruitment application. We will contact you to further discuss your need.
Please note that applicants who receive an employment offer may be required during their employment with Norton Rose Fulbright to provide proof of vaccinations recommended from time to time by government or public health authorities. Norton Rose Fulbright has a duty to accommodate those who are unable to get vaccinated due to protected grounds. For applicants who require an accommodation, please contact us to discuss further.
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Please note that this job posting is being advertised to fill an existing vacancy.
Related keywords
CateringReceptionistHospitalityConference ServicesOffice ServicesClient ExperienceEvent PlanningVendor ManagementFood HandlingHealth And SafetyLegal IndustryAdministrative SupportRoom Booking Systems
Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions.
The global law firm has more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East.
With its global business principles of quality, unity and integrity, Norton Rose Fulbright is recognized for its client service in key industries, including financial institutions; energy, infrastructure and resources; technology; transport; life sciences and healthcare; and consumer markets.
Offices: Global, SE1 2AQ, GB · 3 More London Riverside, London , SE1 2AQ, GB · 1301 Avenue of the Americas, New York, New York 10019-6022, US · 1 Connaught Place, 38/F Jardine House, Hong Kong, Hong Kong Hong Kong SAR, HK · 400 3 Avenue SW, Suite 3700, Calgary, Alberta T2P 4H2, CA
Legal experience in the following key industry sectors: financial institutions; energy; infrastructuremining and commodities; technology and innovation; transport; life sciences and healthcare.FinanceLegalCommercial Real EstateConsultingLaw EnforcementProfessional ServicesReal EstateIntellectual Property
Norton Rose Fulbright provides a full scope of legal services to the world’s preeminent corporations and financial institutions.
The global law firm has more than 3,000 lawyers advising clients across locations in the United States, Europe, Canada, Latin America, Asia, Australia, Africa and the Middle East.
With its global business principles of quality, unity and integrity, Norton Rose Fulbright is recognized for its client service in key industries, including financial institutions; energy, infrastructure and resources; technology; transport; life sciences and healthcare; and consumer markets.
Offices: Global, SE1 2AQ, GB · 3 More London Riverside, London , SE1 2AQ, GB · 1301 Avenue of the Americas, New York, New York 10019-6022, US · 1 Connaught Place, 38/F Jardine House, Hong Kong, Hong Kong Hong Kong SAR, HK · 400 3 Avenue SW, Suite 3700, Calgary, Alberta T2P 4H2, CA
Legal experience in the following key industry sectors: financial institutions; energy; infrastructuremining and commodities; technology and innovation; transport; life sciences and healthcare.FinanceLegalCommercial Real EstateConsultingLaw EnforcementProfessional ServicesReal EstateIntellectual Property