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Full-time
Hybrid working, Flexible working
Posted 8d ago
~40 hrs/week
Responsibilities
The Property Services Project Analyst will support the delivery of project and change portfolios by coordinating activities, maintaining documentation, and tracking budgets and risks. They will also act as a liaison between internal stakeholders and third-party suppliers to ensure project milestones are met and site activities are effectively supervised.
Requirements
Candidates should have experience in project coordination, business administration, or a similar role with strong organizational and communication skills. Proficiency in Microsoft Office tools and the ability to manage multiple priorities in a fast-paced environment are essential.
Full job description
Job Type:
Permanent
Build a brilliant future with Hiscox
Position: Property Services Project Analyst
Reports to: Property Services Project Manager & Design Authority
Band: I
The Team
The Property Services team create and maintain environments for everyone to do their best work. This role will support the delivery of the team’s project and change portfolio, with a primary focus on the US, helping to ensure projects are well coordinated, accurately tracked and effectively communicated.
The Role
The Property Services Project Analyst will provide day-to-day support to the Property Services Project Manager & Design Authority, with a primary focus on the US project and change portfolio. The role will help coordinate project activity, maintain project documentation, support reporting and governance, and ensure actions, risks, budgets and timelines are tracked effectively.
Working closely with internal stakeholders, local office contacts and third-party suppliers, the role will support the smooth delivery of property projects and changes, helping to translate requirements into practical actions and ensuring stakeholders are kept informed of progress.
Key Responsibilities
Support the coordination and delivery of Property Services projects and changes, with a primary focus on the US portfolio.
Maintain project plans, action trackers, risk and issue logs, budgets and governance documentation to support effective project control.
Prepare regular reporting and updates for stakeholders, highlighting progress, dependencies, risks and decisions required.
Coordinate meetings, track actions and follow up with stakeholders, local contacts and suppliers to keep activity moving forward.
Support procurement, finance and operational processes associated with projects and change activity, ensuring records and approvals are up to date.
Maintain project documentation, shared files, trackers and systems to ensure information is accurate, current and easy to access.
Support change implementation activity by helping to coordinate communications, move plans, readiness actions and post-implementation follow up.
Build effective working relationships with internal stakeholders and third parties to support the successful delivery of projects and change initiatives.
Provide on-site coordination for project delivery activities, including attending site visits and supervising contractors within agreed zones, schedules, and safety requirements.
Oversee and support delivery of small works, furniture installations, asset relocations and workplace changes, ensuring alignment to approved layouts, scope, programme, and quality expectations.
Monitor supplier performance, coordinate logistics and stakeholder interfaces, and identify, log and escalate site issues, including snagging and defect resolution prior to project sign-off.
Person Specification
Experience in project coordination, project support, business administration or a similar role.
Strong organisational skills with the ability to manage multiple priorities and maintain attention to detail.
Confident in producing clear reports, trackers and presentations, with good written and verbal communication skills.
Comfortable working with project plans, budgets, action logs and governance documentation.
Proactive, dependable and solution-focused, with the confidence to follow through and escalate where needed.
Strong relationship-building skills and the ability to work effectively with colleagues and suppliers across different locations and time zones.
Good working knowledge of Microsoft Office tools, particularly Excel, PowerPoint, Word and Teams.
An interest in property, workplace change or project delivery would be advantageous.
Ability to work outside of normal working hours to complete delivery of key onsite activity.
Ability to travel if needed to complete onsite surveys and delivery..
About Hiscox
As an international specialist insurer, we are far removed from the world of mass market insurance products. Instead, we are selective and focus on our key areas of expertise and strength - all of which is underpinned by a culture that encourages us to challenge convention and always look for a better way of doing things.
We ensure the unique and the interesting. And we search for the same when it comes to talented people. Hiscox is full of smart, reliable human beings that look out for customers and each other. We believe in doing the right thing, making good and rebuilding when things go wrong.
Everyone is encouraged to think creatively, challenge the status quo and look for solutions.
Scratch beneath the surface and you will find a business that is solid, but slightly contrary. We like to do things differently and constantly seek to evolve. We might have been around for a long time (our roots go back to 1901), but we are young in many ways, ambitious and going places.
Some people might say insurance is dull, but life at Hiscox is anything but. If that sounds good to you, get in touch.
Diversity and flexible working at Hiscox
At Hiscox we care about our people. We hire the best people for the job, and we are committed to diversity and creating a truly inclusive culture, which we believe drives success.
Working life does not always have to be in the office so we have introduced hybrid working to encourage a healthy work life balance.
This hybrid working model is set by the team rather than the business to enable you to manage your own personal work-life balance. We see it as the best of both worlds; structure and sociability on one hand, and independence and flexibility on the other.
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Work with amazing people and be part of a unique culture
Hiscox is a leader in specialist insurance. We seek to provide the best protection and peace of mind for our clients through high quality insurance products, backed with excellent service. We are experts in covering a wide range of personal and commercial risks.
Offices: 4th Floor, Wessex House, 45 Reid Street, Hamilton, HM12, BM · 22 Bishopsgate, London, England EC2N 3AQ, GB · 32nd Floor, 520 Madison Avenue, New York, NY 10022, US · 38, Avenue de l'opéra, Paris, Île-de-France 75002, FR · 104 S Michigan Ave, Chicago, IL 60603, US
ReinsuranceArt and private clientSpecialityPropertyLocal errors & omissions and commercialGlobal errors and omissionsMarine and energyand Direct products (personalhouseholdcommercial
Hiscox is a leader in specialist insurance. We seek to provide the best protection and peace of mind for our clients through high quality insurance products, backed with excellent service. We are experts in covering a wide range of personal and commercial risks.
Offices: 4th Floor, Wessex House, 45 Reid Street, Hamilton, HM12, BM · 22 Bishopsgate, London, England EC2N 3AQ, GB · 32nd Floor, 520 Madison Avenue, New York, NY 10022, US · 38, Avenue de l'opéra, Paris, Île-de-France 75002, FR · 104 S Michigan Ave, Chicago, IL 60603, US
ReinsuranceArt and private clientSpecialityPropertyLocal errors & omissions and commercialGlobal errors and omissionsMarine and energyand Direct products (personalhouseholdcommercial