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$54k–$65k/yr
Full-time
associate degree
Posted 49d ago
Apply by Jun 29
~40 hrs/week
Responsibilities
The specialist serves as the primary contact for open records requests and ensures compliance with local, state, and federal laws. Additionally, they assist in developing and implementing the City's records management system and internal maintenance processes.
Requirements
Candidates must have an Associate's degree in Business/Public Administration or a related field and at least two years of experience in records management. Preferred qualifications include being a Georgia Notary Public and proficiency with Open Text software.
Full job description
Salary range: $54,418.23-$65,344.73
Posting expires: 6/29/2026
The Open Records Specialist has two main areas of responsibility. The first is the primary contact point for open record requests and responses for the Department and the second is assisting with the development and implementation of the City’s records management system, under the direction of the Records Manager. Duties include, but are not limited to, responding to open records requests and ensuring compliance with open record laws and procedures, developing and implementing an internal records maintenance process, updating financial systems, performing clerical and administrative functions, conducting training, preparing reports, and processing associated paperwork.
Essential Duties and Responsibilities:
The following duties are representative of this job but are not all-inclusive. Additional duties may be required and assigned.
Open Records
Manage, process, and respond to all open records requests in compliance with applicable laws and regulations.
Receive and track request in an efficient and timely manner.
Ensure that all local, state, and federal open records laws and regulations are adhered to.
Send request to the appropriate department to gather requested information.
Communicate effectively to ensure that the requestor is being provided with status updates and informed if the request needs clarification or additional time is needed.
Records Management:
Conduct in-depth records management analysis of office operations and functions.
Develop and implement record retention and disposition instructions for files.
Update business license and financial systems with returned mail notifications and contact customers as necessary.
Maintain the office filing system and records, ensuring they are current and accessible.
Scan and store applicable forms in records management software for audit purposes.
Comply with the City’s established records retention schedules and provide recommendations for updates.
Administrative Duties:
Provide general support to teams and executives, as well as, handling tasks and special projects as assigned.
Assist in planning and organizing office meetings and events as needed.
Assist with greeting visitors, answer inquiries, and provide internal/external customer support as needed.
Research unknown payments to find the intended recipient.
Inventory office supplies and maintain sufficient levels to perform daily tasks.
Communication:
Answer written and verbal informational requests from employees and the public cooperatively and courteously.
Instruct, advise, and provide assistance to records officers, supervisors, managers, and directors in records management.
Conduct formal records management training office wide.
Quality Assurance:
Inspect and approve records shipments for transfer.
Verify compliance with state laws on records management.
Exercise immediate remedial action to correct any quality deficiencies.
Planning and Organizing:
Plan, direct, and supervise special project assignments.
Develop an internal process for removing and returning files to storage to ensure the integrity of the records management system.
Productivity and Accountability:
Develop and maintain a system of internal tracking for incoming/outgoing mail and packages.
Perform duties efficiently and effectively to meet organizational standards and expectations.
Assume responsibility for completing assigned work on or before deadlines.
Record Keeping and Documentation:
Maintain and continually update records to ensure they remain current and accessible.
Marginal Job Functions:
Perform other related duties as required.
Knowledge of Job:
Knowledge of record retention practices, policies, and procedures.
Ability to develop and administer policies, procedures, plans, and activities.
Ability to communicate and interact effectively with subordinates, management, employees, and the general public.
Ability to assemble information and create written reports and documents.
Ability to use independent judgment and discretion, including handling emergency situations, setting priorities, and resolving problems.
Ability to comprehend, interpret, and apply regulations and procedures.
Proficiency in mathematical calculations required by the job.
Proficiency in the use of computers and related software.
Related keywords
Open RecordsRecords ManagementComplianceGeorgia Notary PublicOpen TextMS OfficeRecord RetentionPublic AdministrationAdministrative SupportAuditData EntryGovernment Records
The City of Atlanta remains a transportation hub, not just for the country but also for the world: Hartsfield-Jackson Atlanta International Airport is one of the nations busiest in daily passenger flights. Direct flights to Europe, South America, and Asia have made metro Atlanta easily accessible to the more than 1,000 international businesses that operate here and the more than 50 countries that have representation in the city through consulates, trade offices, and chambers of commerce. The city has emerged as a banking center and is the world headquarters for 13 Fortune 500 companies.
Atlanta is the Capital city of the southeast, a city of the future with strong ties to its past. The old in new Atlanta is the soul of the city, the heritage that enhances the quality of life in a contemporary city. In the turbulent 60's, Atlanta was "the city too busy to hate." And today, in the 21st Century, Atlanta is the "city not too busy to care".
For more than four decades Atlanta has been linked to the civil rights movement. Civil Rights leaders moved forward, they were the visionaries who saw a new south, a new Atlanta. They believed in peace. They made monumental sacrifices for that peace. And because of them Atlanta became a fast-pace modern city which opened its doors to the 1996 Olympics.
Die-hard Southerners view Atlanta as the heart of the Old Confederacy; Atlanta has become the best example of the New South, a fast-paced modern city proud of its heritage.
In the past two decades Atlanta has experienced unprecedented growth -- the official city population remains steady, at about 420,000, but the metro population has grown in the past decade by nearly 40%, from 2.9 million to 4.1 million people. A good measure of this growth is the ever-changing downtown skyline, along with skyscrapers constructed in the Midtown, Buckhead, and outer perimeter (fringing I-285) business districts.
Offices: 55 Trinity Avenue SW, Atlanta, Georgia 30303, US · 72 Marietta Street, Atlanta, Georgia 30303, US
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The City of Atlanta remains a transportation hub, not just for the country but also for the world: Hartsfield-Jackson Atlanta International Airport is one of the nations busiest in daily passenger flights. Direct flights to Europe, South America, and Asia have made metro Atlanta easily accessible to the more than 1,000 international businesses that operate here and the more than 50 countries that have representation in the city through consulates, trade offices, and chambers of commerce. The city has emerged as a banking center and is the world headquarters for 13 Fortune 500 companies.
Atlanta is the Capital city of the southeast, a city of the future with strong ties to its past. The old in new Atlanta is the soul of the city, the heritage that enhances the quality of life in a contemporary city. In the turbulent 60's, Atlanta was "the city too busy to hate." And today, in the 21st Century, Atlanta is the "city not too busy to care".
For more than four decades Atlanta has been linked to the civil rights movement. Civil Rights leaders moved forward, they were the visionaries who saw a new south, a new Atlanta. They believed in peace. They made monumental sacrifices for that peace. And because of them Atlanta became a fast-pace modern city which opened its doors to the 1996 Olympics.
Die-hard Southerners view Atlanta as the heart of the Old Confederacy; Atlanta has become the best example of the New South, a fast-paced modern city proud of its heritage.
In the past two decades Atlanta has experienced unprecedented growth -- the official city population remains steady, at about 420,000, but the metro population has grown in the past decade by nearly 40%, from 2.9 million to 4.1 million people. A good measure of this growth is the ever-changing downtown skyline, along with skyscrapers constructed in the Midtown, Buckhead, and outer perimeter (fringing I-285) business districts.
Offices: 55 Trinity Avenue SW, Atlanta, Georgia 30303, US · 72 Marietta Street, Atlanta, Georgia 30303, US
Social MediaGamingLegalNewsAppsLaw EnforcementGamblingAdvertisingJournalismNon Profit