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Part-time
Posted 62d ago
~40 hrs/week
Responsibilities
Manage the daily operations and presentation of the Lausanne HQ, ensuring the office is well-stocked and welcoming. Coordinate vendors, support employee onboarding, and handle the logistics for internal and external events.
Requirements
Requires a proactive individual with experience in hospitality or office coordination and fluency in both English and French. Must be tech-savvy with AV and AI tools and capable of working on-site daily.
Full job description
About the Role
We are looking for a warm, proactive, and service-minded individual to join our Operations team and be the heart of our Lausanne HQ. This role is built for someone who genuinely cares about people, takes pride in a well-run space, and gets real satisfaction from creating an environment where everyone feels at home.
You will work closely with the Operations team as a key presence in the office, making sure everything runs seamlessly and that our workspace always feels organised, welcoming, and energising. Daily onsite presence is required. The role starts at 60-80% with a clear path to full-time as Neural Concept continues to grow.
What you will do:
Maintain the office to the highest standard at all times: clean, organised, well-stocked, and beautifully presented
Coordinate with vendors and service providers for supplies, catering, deliveries, and maintenance
Anticipate needs proactively and resolve issues before they affect the team
Be the go-to, trusted point of contact for employees' day-to-day needs
Support onboarding and make new hires feel welcome from their very first day
Handle all requests and sensitive information with care, discretion, and confidentiality
Welcome visitors and guests with warmth and professionalism, acting as the face of our office
Support the planning and execution of internal and external events, from logistics and set-up to catering and on-the-day coordination
Ensure meeting rooms are always set up, welcoming, and technically ready
Operate independently with AV, video conferencing, IT set-up, and AI tools, agents, and automation
Who you are:
Genuinely warm, people-first, with a natural instinct for making others feel welcome and cared for
Experienced in hospitality, office coordination, or a customer-facing service role; a background in a start-up or fast-paced environment is a strong plus
Proactive, hands-on, and ownership-driven: you spot what needs doing and act without being asked
Highly organised, with sharp attention to detail and presentation
Tech-savvy and self-sufficient with AV, conferencing tools, IT set-up, and AI tools and automation
Comfortable with everyday office tools such as G-suite, Slack, and similar platforms
Discreet, reliable, and trustworthy in all situations
Positive and energised by fast-moving, dynamic environments
Available onsite every day, with flexibility to occasionally shift hours for special guests or events
Fluent in both English and French
We're proud to be an equal opportunity employer, and we're committed to building a diverse and inclusive environment where you can thrive.
Related keywords
OperationsOffice ManagementHospitalityVendor CoordinationEvent LogisticsAV ToolsVideo ConferencingAI AutomationMS OfficeSlackFront-of-houseOnboardingStart-up EnvironmentLausanneAdministrative Support
NC is the leading AI-first engineering platform, adding intelligence on top of your existing digitalization layer.
Industry
Software Development
Company size
51-200 employees
Founded
2018
Headquarters
Lausanne, Switzerland
LinkedIn followers
19,599
Total funding
$37M
Founded in 2019, Neural Concept builds the intelligence layer for engineering software, enabling companies to design and develop complex products faster and more efficiently.
Its AI-first engineering platform embeds physics-aware intelligence directly into design and simulation workflows, allowing engineering teams to move beyond isolated tools and manual iteration toward continuous, AI-augmented decision-making.
The company drives product development across major industries, including automotive, aerospace, energy, consumer electronics, semiconductors and defense, working with the world’s leading global OEMs and component suppliers. Neural Concept is headquartered in Switzerland, with a growing global presence including offices in Munich, New York and the Asia-Pacific region and is backed by global investors, including Goldman Sachs, Forestay Capital and D. E. Shaw Group.
Offices: Innovation Park EPFL, Building C, Lausanne, Switzerland 1015, CH · 201 Montgomery St, Jersey City, New Jersey 07302, US
How many Management & Leadership jobs are open in Lausanne, Switzerland right now?
There are currently 115 open management & leadership positions in Lausanne, Switzerland listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Management & Leadership roles in Lausanne, Switzerland?
Companies currently hiring include École polytechnique fédérale de Lausanne, EPFL, WSP in Switzerland, Debiopharm, Helsana Insurance Company Ltd, Neural Concept, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Management & Leadership jobs in Lausanne, Switzerland?
Yes — 57 of the 115 open management & leadership positions offer remote or hybrid work (7 remote, 50 hybrid).
How do I apply for Management & Leadership jobs in Lausanne, Switzerland?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.