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Skills: Office Administration, Customer Service, Vendor Management, Facilities Management, Microsoft Outlook
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$28/hr–$36/hr
Full-time
associate degree
Medical Insurance, Dental Insurance, Vision Insurance, Dependent Coverage, Health Care Flexible Spending Account, Dependent Care Flexible Spending Account
Posted 2d ago
~40 hrs/week
Responsibilities
The Office Administrator manages the firm's operational backbone, focusing on flow, space, and vendor management. Key duties include maintaining common areas, greeting visitors, handling communications, and supporting firm events.
Requirements
Candidates must have an associate's degree or higher, a valid driver's license, and proficiency in Microsoft Office 365. Strong organizational skills and a professional, customer-service-oriented demeanor are essential.
Full job description
About Sweeney Conrad
At Sweeney Conrad, our foundation of “people first” begins with our employees—because we know the success of our firm stems from the relationships within it. We consider our employees family and foster a positive work culture, encouraging a healthy balance between work and life; building a career over having a job; continuing education and skill development; and being actively involved in the Puget Sound community where we live, work, and play.
We’re proud of our employees and our culture and have been recognized by Accounting Today as one of the “Best Accounting Firms to Work For” and by Puget Sound Business Journal as one of “Washington’s Best Workplaces”. For more information, visit www.sweeneyconrad.com.
About Ascend
Backed by private equity from people-focused Alpine Investors, Ascend is building a dynamic platform for regional accounting firms that enables them to stay independent while accessing the resources of a Top 25 firm to help them grow. Ascend provides access to growth capital, robust talent acquisition and training, leading quality management resources, best-of-breed technology, AI tools, an offshore captive, shared back-office services, a catalytic leadership system, and modernized equity incentives so that firms can surmount today’s industry challenges to reach their full potential. For more information, visit www.ascendtogether.com.
Office Administrator
The Office Administrator serves as the operational backbone of the firm, ensuring a professional, organized, and welcoming environment for team members and clients alike. This role is highly visible and requires a proactive, service-oriented individual who can manage a broad range of administrative, facilities, and client-facing responsibilities.
The Office Administrator is responsible for a variety of tasks that bundle into three core areas of responsibility: flow management, space management, and vendor management. This role is essential to the day-to-day operations of the firm and requires a proactive, organized individual who delivers exceptional customer service to both internal and external clients. This position reports directly to the Senior Manager of Tax Operations and is based in Kirkland, Washington, with a on-site work schedule.
Specific Duties Will Include
Maintain common areas including the kitchen, breakrooms, and office supplies
Prepare and maintain conference rooms for meetings, including food and beverage and printed materials
Support office and desk assignments, office map, and remote team member accommodations
Serve as the first point of contact for the firm, answering incoming phone calls, and greeting visitors
Handle all incoming and outgoing communications, including daily mail, faxes, and shared mailbox emails
Handle client document drop-offs, pick-ups, and on-demand service requests
Support internal and external firm events
Maintain, budget, and optimize office vendor services and relationships
Contribute to the firm's intranet service
Perform other duties as assigned by the department managers
The successful candidate will have
Associate's degree or higher
Valid driver's license and reliable transportation
Customer service oriented with a warm and professional demeanor
Discreet and professional when handling sensitive client and firm information
Self-motivated and disciplined with the ability to anticipate the needs of the office and team
Highly organized with strong attention to detail
Proficiency in Microsoft Office 36, including Outlook, Word, Excel, PowerPoint, and SharePoint
Demonstrated experience in managing multiple tasks and in organizing and prioritizing work assignments and ongoing duties
Ability to communicate effectively and timely in writing and verbally with colleagues, clients, and other external partners
Ability to work effectively in a diverse team environment
While not required, the following skills would be considered an asset
Prior experience in a professional office or professional services environment
Benefits:
The pay range for this role is $28.00 - $36.00 per year. This range includes the anticipated low and high end of the pay range for this position. Actual compensation may vary based on various factors, including experience, education, and/or skill level.
For employees working 30 or more hours per week, we offer a comprehensive benefits package that includes medical, dental, and vision coverage, as well as dependent coverage; Health Care and Dependent Care Flexible Spending Accounts; and employer-paid life and disability insurance; and a 401(k) plan with employer match. We also provide flexible time off (PTO) and 13 paid holidays.
At Ascend, we provide a fair and equal employment opportunity for all candidates regardless of race, color, religion, national origin, gender, pregnancy, sexual orientation, gender identity/expression, age, marital status, disability, or any other legally protected characteristic. Ascend hires and promotes individuals solely based on qualifications for the position to be filled and business needs.
● One of Washington’s Best Workplaces (Puget Sound Business Journal)
● Leading independent accounting firm in the Puget Sound area
For over 40 years, “people first” has been the foundation of Sweeney Conrad – our employees, our clients, and our community are the cornerstone of our firm and everything we do. As trusted advisors and dedicated partners, we provide our clients with tax, and advisory services that meet their present needs and help them secure a prosperous future.
Founded in Bellevue in 1980, Sweeney Conrad is an independent accounting firm in the Puget Sound area. To this day, we remain committed to serving closely held companies and high net worth individuals in the Pacific Northwest.
Services: Tax, Advisory, Specialized
Expertise: Real estate & construction, employee benefit plans, high net worth individuals, nonprofit organizations & private foundations, software & technology, venture capital & private equity, retail & wholesale, moving & storage, manufacturing & distribution, hospitality, food & agriculture
Affiliations: We partner with nearly 100 firms in 42 states and 13 countries through Allinial Global, an association of legally independent accounting and consulting firms. This provides access to a broad array of resources, knowledge, and best practices so we can serve growth-minded businesses in all sectors and industries, and address both your national and international needs.
Specialties: Tax, and advisory services; real estate & construction; employee benefit plans; high net worth individuals; nonprofit organizations & private foundations; software & technology; venture capital & private equity; retail & wholesale; moving & storage; manufacturing & distribution; hospitality, food & agriculture
Offices: 10210 NE Points Dr, Suite 300, Kirkland, Washington 98033, US
How much do Finance & Accounting jobs in Kirkland, WA pay?
Based on 92 listings with disclosed salaries, most finance & accounting jobs in Kirkland, WA pay between $60k–$256k per year. Individual offers vary with seniority, company size, and specialization.
How many Finance & Accounting jobs are open in Kirkland, WA right now?
There are currently 104 open finance & accounting positions in Kirkland, WA listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Finance & Accounting roles in Kirkland, WA?
Companies currently hiring include Accenture, Google, EvergreenHealth, WealthBridge Financial Group, Ziply Fiber, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Finance & Accounting jobs in Kirkland, WA?
Yes — 16 of the 104 open finance & accounting positions offer remote or hybrid work (3 remote, 13 hybrid).
How do I apply for Finance & Accounting jobs in Kirkland, WA?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.