Administrative Jobs in Universal City, CA (Now Hiring) — 15 open

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The HR Coordinator reports to the Director, Human Resources, and is responsible for supporting the day-to-day activities of the VP, Human Resources, Global Distribution & Home Entertainment, as well as the LA-based HR team. This role supports a wide range of HR functions, including systems and processes, employee lifecycle events, training, and key projects.

The ideal candidate is a curious, self-driven, and highly organized individual who proactively identifies opportunities to challenge the status quo and develop creative solutions that enhance efficiency and add value to the organization. This role offers exposure to two global businesses, a broad range of HR initiatives, and the opportunity to collaborate with international HR partners.

Key Responsibilities

• Support the day-to-day activities of the VP, Human Resources, including calendar management, travel coordination and expense reporting.
• Process employee personnel and organizational transactions, including terminations, transfers, leaves of absences, titles changes, and reporting lines.
• Perform detailed reconciliation and balancing of HR transactions, as needed, ensuring data integrity and consistency across systems.
• Generate monthly custom reports and ad-hoc requests.
• Manage the end-to-end onboarding process, including monitoring the background check screening, flagging discrepancies, conducting I-9 verifications, and coordinating new hire logistics.
• Curate and send the monthly employee newsletter.
• Manage and maintain HRIS systems, and internal documents, including organizational charts and employee files ensuring accuracy and compliance.
• Assist with the recruitment process by preparing job requisitions and routing to Talent Acquisition for posting.
• Plan logistics for employee meetings, trainings, roundtables, including meeting sign up and invitations, room reservations and technology set-up.
• Communicate and interpret company policies and procedures clearly and consistently.
• Respond to routine HR inquiries on processes, policies, and procedures.
• Assist with special projects and other duties as requested, including annual processes such as performance reviews, succession planning and compensation reviews.
• Support the HR Business Partners through various ad hoc projects.
• Stay current on HR best practices and proactively identify opportunities to improve processes and operational efficiency.

What you’ll need:

• 1+ years of work experience
• Bachelor’s Degree OR equivalent work experience
• Proficient knowledge of Microsoft Excel, PowerPoint, and Outlook

Useful experience:

• Transactional experience using HR systems

Come join us if you are:

• Able to maintain confidentiality and use discretion
• Solid in interpersonal & communication skills with an ability to interact with people at all levels
• Someone who demonstrates accountability, thinks critically, independently, and presents solutions
• A self-starter who takes initiative
• Resourceful and able to anticipate/see around corners
• Able to adapt quickly in a fast-paced, dynamic work environment
• Have excellent organizational skills
• Process orientated, detail oriented, and have great follow through skills
• Can prioritize responsibilities
• Customer service orientated
• Interested in a career in HR

Eligibility Requirements:

• Must be willing to work overtime when required
• Must be willing to travel for work related business if necessary
• Must have unrestricted work authorization to work in the United States

Additional Requirements:

• Hybrid: This position currently has a hybrid schedule, which requires contributing from the Universal City, CA office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Learn more about the benefits offered by NBCUniversal by visiting the Benefits page of the Careers website. Salary range: $55,000 - $65,000.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to .