Jobs at xmstart, inc (Now Hiring) — 5 open

XMSTART is seeking an experienced and mission-focused full-time Human Capital Consultant to support our team in Chantilly, VA. This position is 100% onsite and provides full-spectrum human capital and personnel support across civilian, military, and contractor workforces, interfacing closely with internal leadership, NRO’s Office of Human Resources (OHR), and external service partners.

Security Clearance Requirements:

• Top Secret/SCI with CI Polygraph required

Education:

• Bachelor’s degree in Human Resources, Business Administration, Public Administration, or related field preferred

Qualifications:

• Minimum 3–5 years’ experience in human capital management, military personnel support, or HR operations
• Strong knowledge of DoD, IC, or NRO HR and personnel processes
• Excellent organizational, communication, and coordination skills
• Experience with onboarding/offboarding, awards tracking, and HR process improvement

Responsibilities:

• Provide human resources and strategic organizational planning support across all SED personnel types, including Air Force, Space Force, Navy, NRO Cadre, and CIA staff.
• Serve as liaison between SED personnel and NRO OHR to ensure accurate onboarding, offboarding, and database entries.
• Track and monitor all awards programs (IC, DoD, NRO, SED, military services, and private organizations) and assist with award nomination processing and documentation.
• Coordinate onboarding for new staff, including clearances, badging, system access, logistics, welcome packets, and checklists.
• Support offboarding processes by providing checkout support, managing exit documentation, and facilitating rating official transitions.
• Maintain, update, and distribute onboarding/offboarding checklists and the SED recall roster monthly.
• Provide ongoing HR support for civilian performance management, recruitment coordination, strategic assignments, and organizational charts.
• Collaborate with leadership to develop award strategies and ensure timely and accurate submission of award packages.
• Administer and improve internal processes related to manpower planning, position management, and personnel operations.
• Maintain digital records on performance reports, promotion documentation, training certifications, fitness scores, SURFs, and more.
• Evaluate and consolidate HR-related TIER action responses.
• Generate and deliver monthly resource reports and organizational charts.

Civilian Personnel-Specific Responsibilities:

• Coordinate with SED and external agencies regarding staffing needs and assignments.
• Provide guidance and logistics for performance appraisals and position advertisements.
• Coordinate interviews and manage the civilian hiring process with OHR.

Military Personnel-Specific Responsibilities:

• Manage all aspects of military personnel documentation, including requisitions, assignment forms, and availability checks.
• Provide administrative support for military award programs, promotions, education, and retirement processes.
• Support inbound/outbound processing, reassignment tracking, and BNR submissions.
• Oversee Officer and Enlisted Performance Reports, stratification boards, and TOS waiver requests.
• Coordinate with DoD and service partners on advancement, training, certification, and other resource programs.

Desired/Preferred Qualifications:

• Familiarity with NRO OHR systems and policies
• Prior experience supporting military and civilian personnel within an IC environment
• Experience compiling, coordinating, and submitting award nomination packages
• Knowledge of strategic workforce planning or organizational effectiveness practices

XMSTART Inc. is an Equal Opportunity Employer