Jobs at West Suburban YMCA | Newton, MA (Now Hiring) — 42 open — Page 3

The YMCA is seeking a highly motivated and enthusiastic Assistant Director of Membership at our Wells Ave location to assist in leading and inspiring our front desk and membership team.  This is a customer-facing role where your energy, positivity, and commitment to service will directly impact the member experience and our welcoming YMCA environment.  You will work closely with the Membership Director to support day-to-day operations, staff development, and membership growth initiatives.  If you're passionate about service, engagement, and making a difference, we'd love to meet you.

Ideal schedule: Tuesday – Saturday (Sundays and Mondays off). 

Great benefits included, 12% retirement contribution once vested, FREE family membership, diverse and inclusive work environment - be a changemaker working for a mission-driven organization!

POSITION SUMMARY: 

Assists in all aspects of membership for the organization including recruitment of new members, retention of existing members and assists in supervision of part-time staff.  Assists in the development of plans and implementation of new procedures and methods to achieve strategic goals.  Helps plan and implement member appreciation days and other retention events. 

OUR CULTURE:  

Our mission and core values are brought to life by our culture. In the Y, we strive to live our cause of strengthening communities with purpose and intentionality every day. We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing: we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you. 

MEMBER SERVICE STATEMENT: 

Members are the heart of this organization.  They are the reason we exist.  Members are the most important visitors we have, whether they visit by mail, phone or in person.  They are not statistics and always deserve our respect.  No matter what we are hired to do, satisfying members’ needs and wants is everyone’s first and most important responsibility. 

ESSENTIAL FUNCTIONS: 

Implements membership strategies that support recruitment of new members and retention of existing members.  Creates a member-focused culture and models relationship-building skills (including Listen First) in all interactions. Fosters a climate of innovation and resolves problems to ensure member satisfaction. 

Assists the director to recruit, hire, train, develop, schedule and direct Welcome Center personnel and volunteers as needed.  Assists in reviews and evaluates staff performance. Develops strategies to motivate staff and achieve goals. 

Promotes program and membership enrollment in interactions with existing and potential members. Coordinates program registration, including logistics to support phone, walk-in and web registration. Coordinates with marketing efforts to maximize enrollments and provides ongoing support to Program Directors on related issues. 

Maintain staff scheduling for Member Service Representatives. Backup for front desk staff. 

Actively supports the organization’s DEIB commitments by modeling equity, diversity, inclusion, and belonging in daily work. Recommend and helps implement strategies and initiatives that advance the organization’s diversity goals.   

Update and maintain a Customer Service Operational Training Manual. 

Training includes the development of a detailed program on the SGA computer system. 

Training on specific job functions (telephone etiquette, meeting and greeting members and others whom visit the West Suburban YMCA). 

Training on the history of the West Suburban YMCA and the facility. 

Keep the customer service area adequately supplied with informational materials, schedules and forms. (Order supplies as needed) 

Clearly communicate with the customer service and member services staff regarding daily events, policy changes, promotions and other issues concerning the staff. 

Ensures proper implementation of Welcome Center procedures. Reviews and updates desk procedures and communicates changes to staff.  Coordinates with the business office as necessary on financial transactions. 

Participates in staff meetings and/or related meetings. 

Motivates and energizes the Membership Staff to be Cause-driven Leaders.  Leads by example.  Organizes trainings including but not limited to sales, customer service, Listen First and Cause-Driven Leader. 

Provide tours of the facility highlighting all areas of interest.  Develops script for new employees to learn that highlights the Y’s programming and mission. 

Helps Membership Staff understand the YMCA’s mission and cause.   

Models and teaches cause-driven leadership characteristics for the Welcome Center to possess the level of customer service that is critical to the success of the WSYMCA. 

 Assists with mentoring and training any volunteers or interns in the membership department. 

Must be flexible and adaptable.  Weekly schedule includes one weekend day and some evening or early morning hours.  Opening and Closing responsibilities included.  

May assist in approving timecards payroll. 

Helps organize monthly membership events at the YMCA and in the community (Member Appreciation, Open Houses, staffing tables at community events, etc.) and coordinates registration, staffing and promotional items for community festivals/events and represents the YMCA at these events.  

Assists with, regularly runs membership reports including reciprocity reports, to ensure that trends are being noted and our numbers are accurately documented.  

QUALIFICATIONS: 

High school diploma or equivalent required; additional college coursework and/or experience in membership, customer service, sales, or community engagement preferred. 

One to two years of supervisory experience in customer service preferred. 

Excellent personal computer skills and experience with standard business software. 

Committing to support and further our equity-centered work as an organization. Actively supports all DEIB efforts. 

Ability to relate effectively to diverse groups of people from all social and economic segments  of the community. 

Able to analyze information, identify problems and trends, and solve complex problems. 

Strong time-management skills.  Strong organizational and project management skills, with the ability to manage multiple priorities and deadlines. 

Dynamic personality with a skill-set that is able to educate and motivate the Welcome Center Staff to be passionate about their job and the WSYMCA. 

Reliable, visible, consistent and professional. 

Y USA Team Leader Certificate preferred. 

Physical Demands: 

Ability to remain in a stationary position (sitting or standing) for extended periods during meetings, administrative work, and events  

Frequent use of a computer, including typing, viewing screens, and using standard office equipment  

Ability to communicate effectively with members, staff, and the public, both in person and via phone or virtual platforms  

Occasional movement throughout the facility to attend meetings, support staff, and engage with members  

Ability to lift and carry materials up to approximately 15–25 pounds (e.g., event supplies, promotional materials)  

Ability to set up and break down for events, which may include arranging tables, displays, and materials  

Occasional evening or weekend work for events or membership activities  

Ability to travel locally for outreach, meetings, or community events as needed 

ABUSE RISK MANAGEMENT 

Follow employee/volunteer screening requirements and use screening instruments to screen for abuse risk. 

Provide employee/volunteer with on-going supervision and training related to abuse risk. 

Provide employee/volunteer with regular feedback regarding their boundaries with youth. 

Require employee/volunteer to adhere to policies and procedures related to abuse risk. 

Respond quickly to policy and procedure violations using the organization’s progressive disciplinary procedures. 

Respond seriously and confidentially to reports of suspicious and inappropriate behaviors. 

Follow mandated reporting requirements. 

Communicate to all employees/volunteers the organization’s commitment to protect youth from abuse. 

Report essential abuse risk management information appropriately and timely so it can be escalated as necessary. 

This role will assist in supervising: 

Member Services Representatives (part-time) 

Volunteers or interns  

The WSYMCA rewards dedicated employees by offering a competitive benefits package that includes paid vacation & holidays, group health with vision & drug prescription, dental & life insurance, paid retirement once vested, YMCA membership, access to child care services, tuition reimbursement and professional development opportunities. 

The West Suburban YMCA is a charitable organization that welcomes all by creating a community that hires individuals of any age, race, gender, religion, heritage, economic circumstance, or physical ability. We focus on youth development, healthy living and social responsibility to ensure all children, adults and families are healthy, confident and connected. 

 *After completing the application process you will have the opportunity to complete your Talent Profile by joining our Talent Community!