Executive Assistant

Department: Office of the CEO

Employment Type: Full Time

Location: New York City, NY

Compensation: $90,000 - $110,000 / year

Description

Key Responsibilities

• Schedule and confirm internal and external meetings on behalf of the CEO
• Coordinate travel arrangements including flights, hotels, and ground transportation
• Screen and sort incoming communications and route to the appropriate party

• Maintain and restock the office kitchen, supplies, and common areas on a regular basis
• Greet and direct visitors, candidates, and guests upon arrival to the office
• Manage incoming and outgoing mail, packages, and deliveries
• Place and track orders for office supplies, snacks, and miscellaneous office needs
• Coordinate with building management and vendors on routine office maintenance and service requests

• Manage reimbursements, expense reporting, and receipt organization for the organization
• Maintain organized digital and physical filing systems
• Assist with ad hoc projects for the CEO as needed
• Work closely with the CEO's Chief of Staff on day-to-day coordination
• Provide general administrative support to the broader team as needed

Skills, Knowledge and Expertise

• 2–4 years of experience in an administrative, executive assistant, or office coordinator role
• Strong organizational skills with a high attention to detail and follow-through on routine tasks
• Clear and professional written communication skills; comfortable drafting emails and correspondence
• Proficiency in Microsoft 365 (Outlook, Word, Teams) and general comfort with office technology
• Friendly, professional demeanor and comfort serving as a first point of contact for office visitors
• Ability to manage multiple day-to-day tasks and stay organized in a busy office environment
• Experience working with finance or accounting functions, such as expense tracking, receipt reconciliation, and coordination with a Controller or finance team

• Experience in a startup or small office environment
• Prior experience managing office supply ordering or vendor coordination

Benefits

• Competitive base salary of approx $90,000 – $110,000, commensurate with experience
• Annual discretionary bonus and equity opportunities
• Comprehensive benefits package including medical, dental, vision, and paid time off
• Opportunity to be part of a core function within a fast-growing fintech platform