Jobs at Victorian Mortgage Group | VMG (Now Hiring) — 8 open

Sydney CBD

Permanent, Full Time Opportunity

About Us

We're a progressive accounting, tax, and advisory practice that helps shape a better future for businesses and families. What sets us apart is our deeply personal approach, our advisers build long-term relationships based on trust, respect, and a genuine understanding of each client’s goals. We’re forward-thinking and committed to delivering proactive, modern solutions that make a real difference.

At HK Partners, innovation isn’t about chasing trends, it’s about clarity, foresight, and meaningful change. We define strategic innovation as helping clients make better decisions, faster, by simplifying complexity and anticipating what’s next. We’re not just responsive, we’re proactive. We regularly apply a fresh lens to client relationships to ensure our advice remains relevant, strategic, and tailored to evolving needs. This mindset of continuous improvement is embedded in our culture and reflected in how we support both clients and team members.

About the Role

We are seeking a highly organised, detail-oriented and reliable Operations Coordinator to serve as the backbone of HK Partners. This role is key to ensuring the firm’s day-to-day administrative, people, and compliance functions run seamlessly and with precision.

You’ll take ownership of the firm’s operational foundations, managing processes, maintaining structure, and following through on key tasks without the need for oversight. Your work will enable the wider team to focus on what they do best, while you keep everything running behind the scenes.

This role is ideal for someone who is energised by creating order, takes pride in high-quality execution, and understands the value that strong, well-run operations bring to a team. If you value reliability, attention to detail, and being the steady force that keeps a high-performing team moving forward, this role is for you.

This role spans across four key focus areas:

Responsibilities

• Coordinate day-to-day practice operations, including meeting logistics, office management, supplies, facilities, and vendor relationships
• Manage inbox and calendar tasks on behalf of the Operations Manager, and resolve or escalate general technology and operational issues
• Support workplace health and safety (WHS) obligations, including incident registers, compliance documentation, and emergency coordination
• Coordinate staff lifecycle administration, including onboarding, system access setup, offboarding, and ongoing access management
• Maintain people-related records and operations, including leave tracking, org charts, seating plans, recruitment coordination, and IT asset registers
• Process invoices and manage financial administration tasks, including subscriptions, insurance renewals, and compliance calendar tracking
• Maintain and update operational reporting, dashboards, templates, and assist with monthly reporting and presentations
• Develop and manage documentation, including SOPs, process improvements, and document storage, filing, and version control

About you

To succeed in the role, you will be:

• Highly organised with strong attention to detail and a commitment to accuracy
• A natural finisher who follows through on tasks without the need for close supervision
• Takes ownership of operational processes and ensures everything runs smoothly and efficiently
• Proactive in identifying issues and resolving them before they escalate
• Discreet and trustworthy when handling sensitive staff and financial information
• Comfortable managing a varied and at times unpredictable workload
• Collaborative and approachable, with a reputation as a go-to person when things need to get done

Your Experience

• Minimum 1–2 years’ experience in an administration, operations or office coordination role
• Strong organisational skills with demonstrated ability to manage competing priorities
• Intermediate proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Experience with or ability to quickly learn practice management or workflow systems
• Strong written communication and document management skills

What Will Set You Apart?

• Experience in a professional services environment (accounting, financial services or similar)
• Familiarity with systems such as XPM, FYI, MYOB, Xero or similar
• Exposure to WHS/OH&S coordination or compliance administration
• Experience supporting HR or people processes (onboarding, offboarding, leave management)
• Certificate or Diploma in Business Administration, Office Management or similar

How to Apply

Ready to take control of your career and help shape the future of HK Partners? We’d love to hear from you. Click “Apply Now” to submit your expression of interest by completing the online application form.

During the interview process, you’ll be asked to provide references and proof of your right to work in Australia.

If you have any questions, please contact our Talent Partner [email protected]

No recruitment agencies, thank you.