Aurora, Colorado, United States · On-site
$15/hr–$23/hr
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108651 Minimum Requirements: High School Diploma/GED and up to two (2) years of relevant experience or an equivalent com…
Skills: Administrative support, Data entry, Scheduling, Event planning, Budget monitoring
United States · On-site
Department: Location: Non-Campus Other Time Type: Full time Worker Type: Temporary (Fixed Term) Job Req ID: R108980 Minimum Requirements: Four (4) years of experience or equivalent combination of education and work exper…
Skills: Interpersonal skills, Written communication, Presentation skills, Public speaking, Technology capabilities
Louisville, Kentucky, United States · On-site
Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R108962 Minimum Requirements: High School Diploma/GED and a minimum of four (4) years of relevant experience or an equivalent com…
Skills: Event Planning, Community Outreach, Student Recruitment, Relationship Management, Public Speaking
Louisville, Kentucky, United States · On-site
Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R108996 Minimum Requirements: Bachelor's Degree in Sports Administration or related field and One (1) year related experience wor…
Skills: Inventory management, Equipment maintenance, Supervision, Vendor relations, Record keeping
United States · On-site
$98k–$147k/yr
Department: Location: Non-Campus Other Time Type: Full time Worker Type: Regular Job Req ID: R108987 Minimum Requirements: Bachelor's degree in a related field and eight (8) years of relevant experience or an equivalent …
Skills: Strategic leadership, Operational management, Financial management, Grant portfolio oversight, Clinical research
Louisville, Kentucky, United States · On-site
Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R108966 Minimum Requirements: Bachelor's degree in Social Work or a related field or an equivalent combination of education and e…
Skills: Program coordination, Prevention programming, Public awareness, Advocacy, Social media management
Louisville, Kentucky, United States · On-site
Department: Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R108736 Minimum Requirements: Bachelor's degree in a related field and four (4) years of relevant experience or an equivalent com…
Skills: Fundraising, Donor cultivation, Relationship management, Major gift solicitation, Strategic planning
Aurora, Colorado, United States · On-site
$15/hr–$23/hr
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108914 Minimum Requirements: High School Diploma/GED and up to two (2) years of relevant experience or an equivalent com…
Skills: Cell culture, Molecular biology, Immunology, Biochemistry, Pipetting
Louisville, Kentucky, United States · On-site
Department: Police Location: Belknap Campus Time Type: Full time Worker Type: Regular Job Req ID: R108978 Minimum Requirements: Bachelor's degree in a related field and four (4) years of relevant experience or an equival…
Skills: Physical security, Access control, Life safety systems, Leadership, Budget management
Aurora, Colorado, United States · On-site
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Term (Fixed Term) Job Req ID: R108903 Position Description: The Division of Pediatric Forensic Medicine at University of Louisville i…
Skills: Child Abuse Assessment, Forensic Medicine, Court Testimony, Pediatrics, Clinical Care
Aurora, Colorado, United States · On-site
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Term (Fixed Term) Job Req ID: R108918 Position Description: The Division of Child and Adolescent Psychiatry and Psychology at the Uni…
Skills: Child and Adolescent Psychiatry, Patient Care, Clinical Teaching, Outpatient Care, Multidisciplinary Collaboration
Aurora, Colorado, United States · On-site
$15/hr–$23/hr
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108993 Minimum Requirements: High School Diploma/GED and up to two (2) years of relevant experience or an equivalent com…
Skills: Patient Interviewing, Data Entry, Appointment Scheduling, Cash Handling, Insurance Pre-authorization
United States · On-site
$19/hr–$29/hr
Department: Location: Non-Campus Other Time Type: Full time Worker Type: Regular Job Req ID: R108729 Minimum Requirements: High school diploma or GED and (2) or more years of dental assisting experience. One year of surg…
Skills: Four Hand Dental Assisting, Surgical Assisting, Radiography, Infection Control, Patient Scheduling
Aurora, Colorado, United States · On-site
$31/hr–$47/hr
Department: Location: Health Sciences Center Time Type: Part time Worker Type: Regular Job Req ID: R108995 Minimum Requirements: Associate degree in Dental Hygiene, licensed as a Dental Hygienist and 2 years of related e…
Skills: Patient Care, Periodontal Examination, Digital X-rays, Scaling, Root Planning
Aurora, Colorado, United States · On-site
Department: Office of Medical Education-Curriculum-Administration-Patient Simulation Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108927 Minimum Requirements: Bachelors degree i…
Skills: Medical Simulation Software, Excel, Word, Technical Troubleshooting, Basic Life Support (BLS) Instruction
Aurora, Colorado, United States · On-site
$15/hr–$23/hr
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108967 Minimum Requirements: High School Diploma/GED and up to two (2) years of relevant experience or an equivalent com…
Skills: Patient Interviewing, Data Entry, Telephone Handling, Appointment Scheduling, Cashiering
Aurora, Colorado, United States · On-site
$17/hr–$26/hr
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108968 Minimum Requirements: High school diploma or GED and 6 months of dental assisting experience, or an equivalent co…
Skills: Chairside Assisting, Infection Control, Inventory Management, Sterilization, Laboratory Duties
Louisville, Kentucky, United States · On-site
Department: Location: Belknap Campus Time Type: Part time Worker Type: Temporary (Fixed Term) Job Req ID: R108952 Minimum Requirements: Intermittent Temp Position Description: The University of Louisville School of Music…
Skills: Piano Performance, Collaborative Piano, Sight Reading, Classical Vocal Repertoire, Vocal Accompaniment
Aurora, Colorado, United States · On-site
$21/hr–$32/hr
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108364 Minimum Requirements: Bachelor's degree in a related field and two (2) years of relevant experience or an equival…
Skills: Dental Billing, Chart Auditing, Medical Coding, Staff Supervision, Patient Account Management
Aurora, Colorado, United States · On-site
Department: Location: Health Sciences Center Time Type: Full time Worker Type: Regular Job Req ID: R108940 Minimum Requirements: Bachelor's degree in a related field and six (6) years of relevant experience or an equival…
Skills: Fundraising Strategy, Major Gift Solicitation, Donor Stewardship, Team Management, Portfolio Management
Aurora, Colorado, United States • On-site
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The Department Coordinator provides comprehensive administrative support for the School of Medicine, including scheduling, data entry, and meeting coordination. They also manage office operations, track budgets, and maintain essential records for residents and faculty.
Candidates must possess a High School Diploma or GED and up to two years of relevant experience. An equivalent combination of education and experience is also acceptable.
The Department Coordinator I in the School of Medicine will provide general administrative office support for the following divisions:
General Ob faculty
Maternal Fetal Medicine
Ryan Program
Vice-chair, Education and Academics
Residents under the direction of the Residency Director reporting to Executive Director or Lead Fiscal Officer.
Essential Duties and Responsibilities
Provide general administrative support including distributing mail, data entry, scheduling and coordinating meetings, providing equipment for learning sessions, tracking CME records, appointments, and travel arrangements. Maintain office supply ordering, responsible for maintenance of office equipment, greet visitors, answer incoming calls and event planning duties as needed. Track and keep records for reporting.
Schedule semi-annual research for each resident with the Research Director and interim appointments. Collecting data for L&D and Resident Clinic attendings schedules and disbursing meal vouchers.
Manage office schedules at other facilities (Baptist East Hospital, Ultrasound, Rounding, surgery Schedules). Create and manage physician time off requests (ROFs), spread sheets including didactic attendance and vacation. Maintain current records of DEA, track current TB/Flu results and testing, liability insurance and licenses. Maintain faculty personnel files and current CV information. Attend monthly division meeting, reporting allocations to business office.
Manage Grand Rounds schedule, invites, distribute all didactic material. Collect data from reported surveys and create an evaluation and tabulation sheet, review content for CME office. Maintain attendance for each didactic session for reporting continuing medical education and CME. Track, record and report to UofL CME office for reporting to ACCME.
Maintain contact and provide support with cadaver lab offices to ensure reservations and specimens ordered. Coordinate and direct AAGL cadaver courses for MIS division.
May direct the work of other support staff and/or student workers and cross train when necessary.
Other general administrative support duties as assigned.
Pro Card Proxy-reallocating all purchases through the online financial system.
Monitor budget with Program Director. Track budget grant funds and keep records for reporting.
Manage resident rotations in family planning clinic including scheduling, providing orientation to program with Program Director, and ensuring completion of surveys, pre and post tests by residents, sending modules, supplying syllabus and rotation material at the beginning of rotation and final evaluations reviews to help improve program.
Organize and facilitate monthly meetings with Ryan White Program Director and others as needed.
Maintain the ordering slips and receipts. Order supplies, and maintain inventory.
Maintain rotating residents and students schedules from other facilities. Prepare and maintain the procedure log for the annual report to the state.
The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion.
Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions.
Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292.
If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.
Earn a degree that makes a difference
The name of our school is a clear indicator that we are a distinctive school of public health. Public health is more than restaurant inspections, flu shots and managing health departments. It is identifying emerging health threats and risks, monitoring health factors and status, understanding how people seek and respond to health information and preparing responses to events that can affect the public's health. While we embrace the traditional tasks and roles of public health specialists, we recognize that protecting the public's health today requires much more. It requires a new approach that integrates how information about the public's health is acquired, evaluated, acted on and disseminated, and how these affect the public and its health. It requires preparing our students for careers in the 21st century by using 21st century knowledge and techniques. Our vision We will be an internationally recognized center of excellence for the creation, sharing, and application of knowledge for the public's health. In achieving our vision: We will extend the domain of public health to include all factors in the public's health. We will pursue health information sciences as an inseparable aspect of public health. We will work for close integration of individual health, health care, and public health.
Offices: 485 E. Gray Street, Louisville, KY 40202, US
Earn a degree that makes a difference
The name of our school is a clear indicator that we are a distinctive school of public health. Public health is more than restaurant inspections, flu shots and managing health departments. It is identifying emerging health threats and risks, monitoring health factors and status, understanding how people seek and respond to health information and preparing responses to events that can affect the public's health. While we embrace the traditional tasks and roles of public health specialists, we recognize that protecting the public's health today requires much more. It requires a new approach that integrates how information about the public's health is acquired, evaluated, acted on and disseminated, and how these affect the public and its health. It requires preparing our students for careers in the 21st century by using 21st century knowledge and techniques. Our vision We will be an internationally recognized center of excellence for the creation, sharing, and application of knowledge for the public's health. In achieving our vision: We will extend the domain of public health to include all factors in the public's health. We will pursue health information sciences as an inseparable aspect of public health. We will work for close integration of individual health, health care, and public health.
Offices: 485 E. Gray Street, Louisville, KY 40202, US
