Jobs at The Adam Corporation/Group (Now Hiring) — 7 open

SBC OPERATIONS ADMINISTRATIVE SUPPORT

Location:  Midland, TX (Downtown)

JOB OVERVIEW:

The Operations Assistant will assist the staff with daily tasks and projects in order to effectively monitor, fund, and process client accounts. The assistant will also maintain a friendly, firm, professional demeanor while providing excellent customer service at all times.

ESSENTIAL FUNCTIONS:

• Ensure compliance with all internal controls and established policies and procedures.
• Answer phones and greet office visitors in a professional and friendly manner.
• Assist staff to ensure daily tasks and projects are completed accurately and timely.
• Identify and anticipate processing issues and proactively propose solutions to A/M, C/M or Operations Supervisor as appropriate.
• Participate fully in Portfolio Meetings.
• Ensure the asset quality of the portfolio by ensuring all data entry is performed accurately.
• Assist Account Managers (A/M) with daily processing as needed.
• Review the invoices and supporting documentation for client funding(s).
• Perform Data Entry of invoices, invoice notes, and mail notes.
• Conduct verifications and ensure adherence to credit policy, operational procedures and client specific operating conditions. 
• Inform A/M of any credit, paperwork, or compliance issues prior to funding.
• Help with mailing/emailing invoices within 24 hours of purchase
• Assist the Cash Manager (C/M) daily with any payment processing as needed and serve as back-up in the C/M’s absence.
• Ensure prompt communication with all office staff related to client interaction and payments received.
• Complete administrative and audit/compliance duties timely and efficiently including but not limited to:
• Ensure proper documentation on all payments is collected and scanned into the system prior to posting each day.
• Ensure cash management filing is maintained on a regular basis.
• Assist with internal and external audits.

EDUCATION & EXPERIENCE:

• High School Diploma or equivalent required. 
• Minimum of 1 years’ experience in customer service, with a working knowledge of relevant factory industry preferred.
• Experience in managing factoring client relationships including verification activity especially calls, reserve management, risk identification etc. preferred but not required.

 KNOWLEDGE, SKILLS, & ABILITIES: 

CERTIFICATIONS & LICENSES:

PHYSICAL & MENTAL DEMANDS: