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Jobs at Tampa Bay Federal Credit Union (Now Hiring) — 1 open

Tampa Bay Federal Credit Union logoTampa Bay Federal Credit Union

Executive Administrator

Tampa, Florida, United States · Hybrid

$51k–$70k/yr

Mid level

The Executive Administrator provides confidential, high-level administrative and governance support. This position serves as a key administrative resource for the Risk Management and Governance function, the Board of Dir…

Skills: Administrative Support, Governance, Compliance Tracking, Data Analysis, Calendar Management

Tampa Bay Federal Credit Union logo

Executive Administrator

Tampa Bay Federal Credit Union

Tampa, Florida, United States • Hybrid

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Mid level

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  • $51k–$70k/yr
  • Full-time
  • associate degree
  • Posted 36d ago
  • ~40 hrs/week

Responsibilities

Provides high-level administrative and governance support to the Board of Directors, executives, and the Risk Management function. Responsibilities include managing corporate records, coordinating regulatory filings, and handling executive scheduling and travel logistics.

Requirements

Requires two to five years of experience in administrative or governance roles, preferably within a financial institution. Proficiency in Microsoft Office and Adobe Acrobat is required, and an associate degree or equivalent experience is preferred.

Full job description

The Executive Administrator provides confidential, high-level administrative and governance support. This position serves as a key administrative resource for the Risk Management and Governance function, the Board of Directors, Board Committees, management committees, and other executives as directed. This position requires a high degree of accuracy, discretion, follow-through, and ability to manage multiple deadline-driven responsibilities involving confidential and sensitive information.

Executive Administrator Job Responsibilities:

Governance, Reporting, and Executive Support –

  • Provides administrative and reporting support by preparing and distributing governance materials, coordinating organization-wide reporting packages, and performing data analysis to support quarterly and management reporting requirements. Reporting, maintaining meeting records and corporate files, and ensuring all documentation is accurately organized, filed and submitted for review and release.

Compliance Tracking, Filings, and Audit Support –

  • Supports compliance and governance activities by tracking and managing tasks within the compliance management system, coordinating regulatory and corporate filings, monitoring deadlines, and facilitating document requests and information exchanges with auditors, examiners, vendors, and internal stakeholders to ensure timely and accurate completion of compliance-related requirements.

Policy, Procedure, and Corporate Records Administration –

  • Manages the full lifecycle of organizational policies and procedures by coordinating scheduled reviews and revisions, republishing approved updates while ensuring accurate maintenance of the procedure library and compliance with governance and records retention requirements.

Calendar, Communication, Travel, and Event Coordination –

  • Manages executive scheduling and communications. Plans and coordinates meetings, Board activities, and credit union events, including related logistics and required arrangements. Provides support for external commitments by attending events as needed, which may include weekends, and coordinating travel, registrations, and accommodations for leadership and Board members. Reconciles expense reports and credit card statement.

Executive Administrator Experience:

  • Two to Five years of similar or related experience, including experience in an administrative, executive support, governance, compliance, or financial institution environment
  • Prior administrative experience within a financial institution preferred
  • Must be proficient in Microsoft Office, including Word, Excel, PowerPoint, Teams, Outlook, as well as Adobe Acrobat

Executive Administrator Education:

  • A two-year college degree or completion of a specialized course of study at a business or trade school requiring approximately 64 credit hours is preferred. Equivalent experience may be considered

Executive Administrator Schedule:

  • Exempt
  • Hybrid after introductory period

Great Benefits Package!

Related keywords

Risk ManagementGovernanceCompliance Management SystemCorporate FilingsRecords RetentionFinancial InstitutionMicrosoft OfficeAdobe AcrobatExecutive AdministrationBoard SupportAudit SupportData AnalysisCorporate Records

About Tampa Bay Federal Credit Union

LinkedInVisit site

Live. Work. Play. Bank.

Industry
Financial Services
Company size
51-200 employees
Founded
1935
Headquarters
Tampa, FL
LinkedIn followers
1,051

Serving members changing financial needs with pleasure for almost 80 years! Meeting our members needs today and into the future through innovation and product enhancements. Local lender with local lending decisions. Since 1935, servicing the City of Tampa employees and many more in the Bay area. Come join our family!

Offices: 3815 N. Nebraska Ave, Tampa, FL 33603, US · 14990 North Florida Avenue, Tampa, FL 33613, US · 7250 Sheldon Road, Tampa, FL 33615, US · 710 Oakfield Drive, Brandon, FL 33511, US · 11210 E Martin Luther King Jr Blvd, Seffner, Florida 33584, US

Financial ServiciesAuto LoansHome Loansand Savings & CheckingFinanceBankingFinancial Services
View all jobs at Tampa Bay Federal Credit Union

About Tampa Bay Federal Credit Union

LinkedInVisit site

Live. Work. Play. Bank.

Industry
Financial Services
Company size
51-200 employees
Founded
1935
Headquarters
Tampa, FL
LinkedIn followers
1,051

Serving members changing financial needs with pleasure for almost 80 years! Meeting our members needs today and into the future through innovation and product enhancements. Local lender with local lending decisions. Since 1935, servicing the City of Tampa employees and many more in the Bay area. Come join our family!

Offices: 3815 N. Nebraska Ave, Tampa, FL 33603, US · 14990 North Florida Avenue, Tampa, FL 33613, US · 7250 Sheldon Road, Tampa, FL 33615, US · 710 Oakfield Drive, Brandon, FL 33511, US · 11210 E Martin Luther King Jr Blvd, Seffner, Florida 33584, US

Financial ServiciesAuto LoansHome Loansand Savings & CheckingFinanceBankingFinancial Services
View all jobs at Tampa Bay Federal Credit Union

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