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Full-time
associate degree
Posted 28d ago
Apply by Jul 15
~40 hrs/week
Responsibilities
The Office Coordinator manages accounts payable invoices and oversees the payroll process to ensure timely and accurate employee payment. Additionally, the role handles general office administration, including supply procurement and equipment maintenance.
Requirements
Candidates must have at least two years of related office management or bookkeeping experience and a valid driver's license. Educational requirements include at least two years of relevant college coursework or equivalent experience in accounts receivable or payable.
Full job description
Our Company
StepStone Family & Youth Services
Overview
Are you the super-star multitasker type, strong in administration skills? Our Administrative and Clerical positions support the business from multiple locations and via various functions across the nation. Read below for information on this opportunity and apply today!�
Responsibilities
The Office Coordinator tracks and processes accounts payable invoices and oversees the supervision of the payroll process, ensuring employees are paid timely and accurately.
Essential Job Responsibilities:
Process Payroll per the operations payroll schedule including distributing payroll checks and communicating payroll discrepancies to the business center
Collection and review of employee punch correction forms and/or manual timesheets. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Distribute Workforce Timekeeper Employee Time Detail and other Payroll reports received from the Resource Center to supervisors for review
Collection and review of employee mileage forms. Obtain applicable supervisor approval as needed. Submit approved documents to the Resource Center weekly
Process accounts payable invoices including invoice coding to General Ledger Account and locations in Oracle, run and review weekly report, submit invoices that are routed to the Resource Center for payment
Collect PCard receipts from cardholders weekly and reallocate expenses as required
Assist with processing of client funds requests as required
Perform general office duties including preparing office correspondence and memos as needed, ordering and maintaining office supplies, and coordinating office and office equipment maintenance as needed
Maintain purchase cards and distribute as needed. Obtain weekly spend down and receipts for cardholders/users. Reconcile receipts to US Bank statements, obtain Executive Director approval and retain for audit. Reallocate Purchase card expenses as required
Prepare and submit Source forms for new locations, relation, lease renewals, and other property updates
Ensure business documents are retained as per policy
Performs other duties as assigned
Qualifications
Two years of related office management or bookkeeping experience
Ability to communicate (verbally and written) with all levels of personnel, internal and external to the company
Experience in managing systems, processes, and people
Must be able to work independently as well as part of a team
Capable of working responsibly with highly confidential information
Must meet all agency requirements for pre- employment as required by Company and/or State regulations
Education:
Must have completed at least two years of relevant college coursework or prior Accounts Receivable or Accounts Payable experience, or equivalent combination of education and experience
Certificates, Licenses, Registrations:
Valid driver’s license from state of residence with a satisfactory driving record as defined by Company vehicle policy and/or liability insurance carrier (as applicable per program requirements)
About our Line of Business
StepStone Family and Youth Services, an affiliate of BrightSpring Health Services, provides the full spectrum of support to children in need of alternative, safer, and more positive living environments with residential and family services. StepStone connects children and youth who need homes with foster families, as well as foster care training, respite care and support services. For young adults transitioning from foster care to independent living, StepStone provides personalized guidance and training on basic life skills, including money management and education. For more information, please visit www.stepstoneyouth.com. Follow us on Facebook and LinkedIn.
Related keywords
Accounts PayablePayrollOracleGeneral LedgerBookkeepingOffice ManagementPCardUS Bank StatementsResource CenterAdministrative SupportStepStone Family & Youth ServicesBrightSpring Health ServicesSocial ServicesTimekeeper
We are a network of providers who support children and youth in need of alternative, safer living environments. We connect children and youth who need homes to families who care enough to give them a good home. Our foster families provide the quality of care they need to live better lives.
Offices: 805 N Whittington Pkwy, Suite 400, Louisville, Kentucky 40222, US
Foster CareResidential Youth ServicesTraining for young adults and foster parentsTherapeutic Foster Careand Family PreservationTrainingHealth CareWellnessFamilyTherapeutics
We are a network of providers who support children and youth in need of alternative, safer living environments. We connect children and youth who need homes to families who care enough to give them a good home. Our foster families provide the quality of care they need to live better lives.
Offices: 805 N Whittington Pkwy, Suite 400, Louisville, Kentucky 40222, US
Foster CareResidential Youth ServicesTraining for young adults and foster parentsTherapeutic Foster Careand Family PreservationTrainingHealth CareWellnessFamilyTherapeutics