Lenexa, Kansas, United States · On-site
South Western Communications South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial cu…
Skills: Office Management, Payroll Processing, Accounts Receivable, Accounts Payable, Financial Reporting
Strafford, Missouri, United States · On-site
$19/hr–$23/hr
Wastewater Operator – 2nd Shift Location: American Products Shift: Monday-Thursday 3:30pm-1:30am Pay: $19-21/hr + $2/hr shift differential About the Role Join the American Products wastewater treatment team and hel…
Skills: Wastewater treatment, Chemical handling, Plumbing, Pump maintenance, Power tools
Corsicana, Texas, United States · On-site
The Assayer works with other members of the Assay Department to inspect, sample, and test inbound material loads from suppliers as well as customers. At the same time, they will work with internal departments to inspect,…
Skills: Mechanical Aptitude, Math, Communication, Active Listening, Visual Alertness
Springfield, Missouri, United States · On-site
$26/hr–$28/hr
For 30+ years, Watson Custom Tanks has held a reputation for designing and fabricating trusted tank solutions for food, beverage and industrial processes. We highly value quality craftsmanship, innovation and, most impor…
Skills: Preventive maintenance, Troubleshooting, Mechanical systems, Electrical systems, Pneumatic systems
Lenexa, Kansas, United States · On-site
South Western Communications South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial cu…
Skills: Warehouse management, Inventory control, Shipping and receiving, Leadership, Team development
Strafford, Missouri, United States · On-site
NOW HIRING: Paint Line – Parts Handler Location: American Products – Strafford, MO Shift: Tuesday-Friday 5:30am-3:30pm Pay: $17.50+ Join our Paint Line team! Our Parts Handlers play a key role in making sure …
Skills: Parts Handling, Quality Inspection, Blueprint Reading, Problem Solving, Communication
Kansas City, Missouri, United States · On-site
$22/hr–$29/hr
EnSight Solutions comprises four storied brands–A-One, Bridge, Likwifier and Simmtech Process Solutions–with extensive experience serving food processors. We design, build and integrate commercial-grade equip…
Skills: Stainless Steel Grinding, Polishing, No. 4 Sanitary Finish, Blending Welded Seams, Surface Inspection
Indianapolis, Indiana, United States · On-site
Koch Air, LLC has been focused on the distribution of quality Carrier residential and commercial products since 1936, and is among the oldest and largest Carrier distributors. Today, Koch Air, has fifteen branch location…
Skills: Shipping and Receiving, Forklift Operation, RF Scanner, Inventory Management, Loading and Unloading
Pittsburgh, Pennsylvania, United States · On-site
Standard Air has grown through the past 70 years by serving the commercial and residential HVAC contractors with quality pre-sale application and post-sales support and a large inventory of equipment and parts. Our emplo…
Skills: Accounts Payable, General Ledger, Journal Entries, Sales and Use Tax Filing, Bank Reconciliation
Corsicana, Texas, United States · On-site
Join the dynamic team at Audubon Metals as a Melt Utility, where your skills and passion for precision will shine! As a vital member of our process, you’ll be responsible for operating and maintaining the smooth fl…
Skills: Forklift Operation, Quality Inspection, Basic Math, Critical Thinking, Active Listening
Corsicana, Texas, United States · On-site
The Receiving Utility will be responsible for loading and unloading trucks, photographing heavies containers, and moving material or dunnage between departments. They may also be asked to assist with clean up as required…
Skills: Forklift Operation, Skid Steer Operation, Dump Truck Operation, Preventative Maintenance, Production Processing
Strafford, Missouri, United States · On-site
$17/hr–$19/hr
Electrical Assembly Technician Location: Strafford, MO Pay: $17–$19/hour (based on experience) Schedule: Tuesday–Friday | 5:30 AM – 3:30 PM Why Join American Products? At American Products, our Electric…
Skills: Electrical Wiring, Component Installation, Blueprint Reading, Troubleshooting, Hand Tools
Springfield, Missouri, United States · On-site
$18/hr–$19/hr
For 30+ years, Watson Custom Tanks has held a reputation for designing and fabricating trusted tank solutions for food, beverage and industrial processes. We highly value quality craftsmanship, innovation and, most impor…
Skills: Forklift Operation, Overhead Crane Operation, Metal Fabrication, Hand Tools, Power Tools
Evansville, Indiana, United States · On-site
South Western Communications South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial cu…
Skills: VoIP, SIP, Networking, Electronics Troubleshooting, Blueprint Reading
Nashville, Tennessee, United States · On-site
South Western Communications South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial cu…
Skills: Inside Sales, Customer Service, Project Documentation, CRM, Technical Quotations
Atlanta, Georgia, United States · On-site
South Western Communications South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial cu…
Skills: Client-facing Communication, Troubleshooting, Time Management, Technical Presentation, Data Analysis
Atlanta, Georgia, United States · On-site
South Western Communications South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial cu…
Skills: Clinical Informatics, Data Analytics, Process Improvement, Project Management, Technical Troubleshooting
Strafford, Missouri, United States · On-site
$19/hr–$22/hr
Brake Press Operator – Class B (2nd Shift) Location: American Products, Strafford MO Shift: Monday–Thursday | 3:30 PM – 1:30 AM Pay: $19.00–$20.00/hour + $2.00/hour Shift Differential Join Our Tea…
Skills: Brake Press Operation, Blueprint Reading, Metal Fabrication, Mechanical Aptitude, Quality Inspection
Strafford, Missouri, United States · On-site
$19/hr–$22/hr
Brake Press Operator – Class B (2nd Shift) Location: American Products, Strafford MO Shift: Monday–Thursday | 3:30 PM – 1:30 AM Pay: $19.00–$20.00/hour + $2.00/hour Shift Differential Join Our Tea…
Skills: Brake Press Operation, Blueprint Reading, Metal Fabrication, Mechanical Aptitude, Quality Inspection
Springfield, Missouri, United States · On-site
$26/hr–$28/hr
For 30+ years, Watson Custom Tanks has held a reputation for designing and fabricating trusted tank solutions for food, beverage and industrial processes. We highly value quality craftsmanship, innovation and, most impor…
Skills: Preventive Maintenance, Electrical Troubleshooting, Mechanical Repair, Pneumatic Systems, Hydraulic Systems
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The Office Manager ensures efficient daily operations by overseeing office supplies, vendor relations, and building maintenance. They also provide critical financial support by managing payroll, accounts receivable, accounts payable, and job-cost administration.
An associate degree in accounting, business administration, or a related field is preferred, along with two or more years of experience in office administration or accounting support. Candidates must demonstrate strong organizational skills, proficiency in Microsoft 365, and the ability to maintain confidentiality.
South Western Communications
South Western Communications, SWC, is one trusted source for communication, physical security and life safety solutions to meet the needs of Healthcare, Education, Detention and Commercial customers. We utilize a consultative approach to conduct an in-depth needs analysis, enabling our customers to fulfill their mission critical processes. We continuously research and select only the best-in class product collection. We utilize these products to create an integrated solution with your goals and needs in mind, ensuring satisfaction and flawless integration. At SWC, we strive to exceed your expectations and invest the time and resources into every job because we care about our customers.
Title: Office Manager Reports to: CFO
Class: Full-Time Type: Salary
Job Code: EEO Category:
Primary Role:Ensures the efficient operation of the office and provides accurate, timely administrative and financial support. This position coordinates branch-level payroll, accounts receivable, job-cost administration, and office operations while maintaining effective internal controls and responsive service to employees, customers, and vendors.
1. Responsible for managing the overall smooth operation of the office environment
2. Responsible for managing office supplies, office equipment, related service agreements, and vendor relations ensuring competitive pricing and quality products and services
3. Conduct orientation program for new team members and new hire paperwork
4. Assists in maintaining and updating company related documents.
5. Process payroll according to the company payroll schedule; verify employee information, hours, deductions, and approvals; maintain confidential payroll records; and ensure timely and accurate payment.
6. Track team member vacation and personal time
7. Monitor accounts payable credits, subcontractor invoices, customer invoicing, and collections; maintain complete supporting documentation and resolve discrepancies promptly.
8. Maintain accurate and timely accounting records, reconcile assigned accounts, investigate discrepancies, and follow established approval and documentation procedures.
9. As required, be able to assist in the budget process and manage income and expenses according to the budget
10. Calculate and process sales commissions in accordance with approved plans, verify supporting information, and resolve discrepancies before payment.
11. Coordinate job-specific insurance certificates and bonds, maintain current documentation, and communicate requirements and renewals to the appropriate internal and external parties.
12. Building maintenance
13. Prepare and update billing projections using current job information, coordinate with project and financial personnel, and communicate material changes to the CFO.
14. Enter and maintain approved change orders in the accounting system, verify supporting documentation, and coordinate updates with the appropriate project personnel.
15. Complete assigned administrative and accounting steps required to close jobs, confirm that billing and cost records are complete, and follow up on unresolved items.
16. Maintain petty cash records, safeguard funds, obtain required documentation and approvals, and reconcile the account on a timely basis.
17. Maintain critical inventory list in accounting system
18. Responsible for determination of self-directed development and training
19. Other duties as required or assigned by company management
Accountability:The Office Manager reports to the CFO and works closely with other members of management, employees, customers, and vendors to support effective office and financial operations.
Qualifications:An associate degree in accounting, business administration, or a related field is preferred. Equivalent relevant education and experience will be considered. Two or more years of experience in office administration, payroll, accounts receivable, or a related accounting support role is preferred. The successful candidate must demonstrate strong communication, organization, accuracy, judgment, confidentiality, and follow-through.
Travel:None
1. Excellent written and verbal communication skills.
2. Demonstrates initiative, dependability, sound judgment, organization, and the ability to work independently while meeting deadlines.
3. Superior customer service skills to deal with both internal and external customers.
4. Ability to manage multiple tasks simultaneously.
5. Strong interpersonal skills; ability to work with diverse groups.
6. Proficiency with Microsoft 365 applications, including Excel, Word, Outlook, and Teams, and the ability to learn the company’s accounting, payroll, and job-management systems.
7. Ability to demonstrate planning, organizing and implementing skills which allow the successful completion of a project by a specific due date.
8. Exercise sound judgment and maintain confidentiality when handling payroll, personnel, customer, vendor, and financial information.
9. Must be able to read and effectively interpret general business documentation.
10. Valid and current drivers license.
1. The position primarily involves seated office work and regular use of a computer, telephone, and standard office equipment. The employee may occasionally stand, walk, reach, grasp, carry materials, and lift light office items. The work environment is generally indoors with a moderate noise level; occasional outdoor activity may involve seasonal temperatures. Reasonable accommodation may be provided to enable qualified individuals to perform the essential functions.
Management has the right to revise this description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time, for any reason as outlined in the employee manual or other written agreement.
Healthcare Solutions • Education Solutions • Security Solutions • Detention Solutions
South Western Communications, SWC, has been an innovative leader in the electronics and communication technology industry since 1976. SWC offers progressive systems technology by integrating flexible communications solutions for Healthcare, Educational, Commercial/Industrial and Detention applications. Utilizing standard equipment and software, SWC combines individual technologies into an integrated control system to meet industry specific needs.
Offices: 4871 Rosebud Lane, Newburgh, IN 47630, US · 7768 Zionsville Rd, Indianapolis, Indiana 46268, US · 1713 Lebanon Pike, Nashville, Tennessee 37210, US · 1608 Church Street SE, Decatur, AL 35601, US · 70 Crestridge Drive, Suite 100, Suwanee, GA 30024, US
Healthcare Solutions • Education Solutions • Security Solutions • Detention Solutions
South Western Communications, SWC, has been an innovative leader in the electronics and communication technology industry since 1976. SWC offers progressive systems technology by integrating flexible communications solutions for Healthcare, Educational, Commercial/Industrial and Detention applications. Utilizing standard equipment and software, SWC combines individual technologies into an integrated control system to meet industry specific needs.
Offices: 4871 Rosebud Lane, Newburgh, IN 47630, US · 7768 Zionsville Rd, Indianapolis, Indiana 46268, US · 1713 Lebanon Pike, Nashville, Tennessee 37210, US · 1608 Church Street SE, Decatur, AL 35601, US · 70 Crestridge Drive, Suite 100, Suwanee, GA 30024, US
