Jobs at Rosenblatt Law Firm The Inc (Now Hiring) — 2 open

At Rosenblatt Law Firm (RLF), we do not “just practice law” — we embody our values of Excellence, Integrity, and Dedication in every client interaction and internal collaboration. Our team of highly skilled professionals works together to deliver exceptional legal services and ensure our clients receive the highest standards of representation.

We build our culture on respect, trust, professionalism, and a solutions‑focused mindset. We value emotional maturity, reliability, and individuals who contribute positively to a calm, collaborative environment. Our values guide how we operate each day — acting with honesty and accountability, delivering high‑quality work with strong communication and follow‑through, and showing up proactively to support our teams and clients. We welcome team members who bring passion, creativity, and a strong commitment to ethical practices and who thrive where hard work is recognized and growth is supported.

As a Transactional Legal Assistant, you play a vital role in supporting our attorneys and paralegals across a wide range of transactional matters. Your organization, communication, and attention to detail directly reflect our values and strengthen our team’s ability to deliver exceptional legal services.

Join us and make a meaningful impact on our clients, our team, and the legal community.

Benefits include:

Paid Time Off

Medical

Dental, Vision, Life, and other supplemental insurances

401K with Employer Matching

Company events and community giveback

Position Overview:

The Transactional Legal Assistant provides administrative and legal support to Transactional Attorneys and Paralegals. This role is essential to ensuring smooth, efficient operations across corporate, real estate, and other transactional matters. The ideal candidate is detail‑oriented, organized, proactive, and able to manage multiple priorities in a fast‑paced legal environment.

This position is perfect for someone who values professionalism, thrives in a structured setting, and consistently demonstrates strong communication, follow‑through, and a solutions‑focused mindset.

Duties/Responsibilities:

Document preparation:

• Prepare, revise, and format legal documents with accuracy and consistency, ensuring adherence to RLF style guidelines.
• Assist with transactional matters, including mergers and acquisitions, corporate formations, real estate transactions, and any other related matters
• Gather, organize, and maintain relevant client documents.

File Management:

• Organize and maintain electronic files, ensuring they are accurately labeled, indexed, and easily accessible.
• Maintain orderly documentation throughout the lifecycle of each matter.

Client Communication

• Communicate professionally with clients in person, via email, and by phone to collect information and provide updates as directed by attorneys or paralegals.
• Maintain confidentiality and professionalism in all interactions with clients, opposing counsel, and other parties.

Calendar Management

• Assist with managing attorney calendars, scheduling meetings, deadlines, and other events.
• Provide reminders and support time management to ensure timely completion of tasks.

Billing Assistance

• Collaborate with the billing department to ensure accurate and timely invoicing of all expenses and billable work.

Administrative Support

• Provide general administrative assistance, including organizing meetings, preparing materials, and supporting attorneys with daily tasks.
• Assist with other administrative responsibilities as needed to support the transactional team.

Front Desk and Telephones

• Manage front desk with calm, confidence, and efficiency.
• Answer all calls promptly and professionally.
• Greet callers and visitors with a pleasant, helpful tone and direct them appropriately.
• Summarize and relay information from callers and visitors to the appropriate individuals.

Team Collaboration

• Work closely with paralegals, attorneys, and other professionals to support the overall efficiency of RLF.
• Contribute to a positive, professional, and collaborative team.

Professional Development

• Stay informed on legal trends, changes in law, and best practices related to transactional work.
• Participate in training programs or seminars to enhance knowledge and skills.

Skills and Attributes

• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, Teams, PowerPoint)
• Excellent verbal and written communication skills.
• Exceptional organizational skills and attention to detail.
• Effective time management with the ability to meet deadlines.
• Strong analytical and problem-solving abilities.
• Ability to prioritize tasks and manage multiple responsibilities.
• Ability to function well in a fast-paced environment.

Requirements

• High school diploma or equivalent.
• One year of experience as a legal assistant.
• Bilingual in English and Spanish preferred.
• Prior experience in a professional office setting.
• Ability to maintain confidentiality and always demonstrate professionalism.
• Consistent punctuality and reliability are essential for success in this role.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer
• Ability to lift and move up to 20 lbs.

Additional information

This job description provides a general overview of the responsibilities and qualifications for the entry-level Transactional Legal Assistant position. Actual duties may vary based on the specific needs of the legal department.