Houston, Texas, United States · Hybrid
PlantCon International FINANCE LEAD Works closely with Administration leadership to support PlantCon’s financial operations. Assists with contractor payments, invoice review, expense tracking, budget documentation, finan…
Skills: Bookkeeping, Accounting Principles, Budget Tracking, Invoice Processing, Expense Tracking
Sign up with Clera and we'll reach out the moment a role actually fits you — no more spraying applications into the void.
Supports PlantCon's financial operations by managing contractor payments, invoice reviews, and budget documentation. Ensures financial records are accurate and organized while coordinating with other departments for event-related costs.
Requires proficiency in Discord, Notion, and Google Workspace, along with a basic understanding of bookkeeping and accounting principles. Candidates must demonstrate strong organizational skills, discretion with confidential data, and the ability to meet multiple deadlines.
PlantCon International
FINANCE LEAD
Works closely with Administration leadership to support PlantCon’s financial operations. Assists with contractor payments, invoice review, expense tracking, budget documentation, financial recordkeeping, reimbursements, and other finance-related tasks. The Finance Lead helps ensure financial information is accurate, organized, properly documented, and submitted on time.
ADMINISTRATION DEPARTMENT
This department supports the internal systems, people, travel, and financial processes that allow PlantCon to operate effectively. It houses the following sub-departments: Administration, People, Travel, and Finance.
Admin Team
Supports the organization’s internal administrative operations, documentation, systems, records, and operates as the organization’s IT function.
People Team
Supports the contractor and volunteer experience, including recruitment, onboarding, agreements, training, performance support, workplace concerns, and organizational culture.
Travel Team
Coordinates travel arrangements for approved travelers, including flights, lodging, itineraries, travel forms, room assignments, and travel-related communication.
Finance Team
Oversees financial processes including budgeting, contractor payments, invoice processing, reimbursements, expense tracking, financial documentation, and internal financial reporting.
Project Types
Your Administration Department Head is here to support you and ensure your team is completing projects accurately and on time. As a member of the Finance Team, you will learn PlantCon's financial processes, contractor payment procedures, budgeting practices, reimbursement procedures, and documentation standards.
This positionplays a critical role in keeping PlantCon financially organized and sustainable. Accuracy, confidentiality, organization, and attention to detail are essential. Many departments rely on Finance for timely payments, budget information, and financial guidance, so maintaining accurate records and communicating proactively is expected.
Pre-Event Projects
Event Preparation Projects
Week of PlantCon Remote Help
PlantCon Remote Help
REQUIRED QUALIFICATIONS
This role requires exceptional organization, accuracy, professionalism, discretion, and attention to detail. You must be comfortable working with confidential financial information while managing multiple deadlines.
The following are minimum requirements. Proof of previous work may be requested.
Digital Literacy and Technological Proficiency
Interpersonal skills
Financial & Admin Skills
Project Management
On-site
DESIRED QUALIFICATIONS
STIPEND
This role currently pays $600 each month.
HOURLY EXPECTATIONS
Total Hourly Weekly Expectations: 10-12 Hours
Total Required Meeting Time: 2.5 Hours
MEETINGS
All meetings below are required attendance for this position:
TRAVEL EXPECTATIONS
This position does not require travel to all PlantCon events but if you are able to commit to all 6 events for the calendar year then PlantCon will cover your travel and hotel accommodations. PlantCon does not cover any food or rental vehicle costs at this moment.
If you are unable to commit to all 6, you are still welcome to come. You will be responsible for booking your own travel and hotel accommodations and we will reimburse you $500 on the following invoice.
As a Lead, you will be expected to arrive as early as the Tuesday before a PlantCon weekend and depart the following Monday or Tuesday.
Below are the current timelines for 2026 PlantCons:
A convention for all things plants no matter what your level of experience is. Bonsai, natives, cacti, tropical, & more!
PlantCon is an immersive weekend experience that aims to centralize our very dispersed international community and facilitate otherwise impossible connections. It features a 150-vendor plant market with sellers from around the globe, seminars and workshops from field experts, and exhibitions from leading brands in the industry. This event is also inclusive of all national and international plant organizations and aims to bring together the world of bonsai, aroids, orchids, carnivorous, natives, hoyas, bromeliads, and more! We believe that both plant organizations and the broader plant community stand to benefit greatly from a congregation of this scale in one place, together. PlantCon is a non-profit branch of With Heart.
Offices: Houston, Texas 77004, US
View all jobs at PlantCon InternationalA convention for all things plants no matter what your level of experience is. Bonsai, natives, cacti, tropical, & more!
PlantCon is an immersive weekend experience that aims to centralize our very dispersed international community and facilitate otherwise impossible connections. It features a 150-vendor plant market with sellers from around the globe, seminars and workshops from field experts, and exhibitions from leading brands in the industry. This event is also inclusive of all national and international plant organizations and aims to bring together the world of bonsai, aroids, orchids, carnivorous, natives, hoyas, bromeliads, and more! We believe that both plant organizations and the broader plant community stand to benefit greatly from a congregation of this scale in one place, together. PlantCon is a non-profit branch of With Heart.
Offices: Houston, Texas 77004, US
View all jobs at PlantCon International