Jobs at Mesa County, CO (Now Hiring) — 7 open

-Accurately performs duties related to recording, imaging, indexing, archiving and mailing of documents, archived images and data.

-Use of high level and complex communication skills including written and verbal communications when working with citizens, outside agencies, internal department and other Mesa County employees. Answers the telephone and interacts with the public to respond to inquiries by giving information about policies, guidelines, procedures, fees or the status of departmental activities. Provide instruction and assist the public on how to perform in-depth researches of records via use of Public Access Terminals, microfiche, microfilm, -Grantor/Grantee books and the Mesa County Website.

-Establish and maintain a high standard of customer service. Questions, interviews, confers and provides information and direction to customers to access resources or complete desired transaction. Provides information for a particular course of action to those failing to comply with required statutes or directs to legal authorities.

-Examines and analyzes legal documentation submitted for recording. Processes documents submitted ensuring accuracy and enforcing compliance with appropriate statutory regulations including but not limited to security agreements for vehicles, mineral and water rights, marriage and civil union licenses, liquor licenses, certification, notarizations, and apostilles as appropriate.

-Assesses and collects all associated fees as required by law. Work with customers and agency representatives on individual cases where recording fees are in dispute. Cashiers and balances cash drawer and performs self-audit and reconciliation on a daily basis.

-Acquires and maintains working knowledge of relevant laws, regulations, policies, standards and/or procedures. Participate in discussions regarding recommendations for changes to ensure the effective delivery of service to internal and external customers.

-Uses independent judgment and enforcement authority to accept or reject legal documentation based on determination of compliance as dictated by state statutes, legislative mandates and administrative directives.

-Coordinates the organization, preparation and batching of records for inactive storage, microfilm or digital imaging in compliance with established policies and procedures. Operates necessary processing, filming, imaging or quality control equipment. Verifies accuracy and integrity of records. Produces multi-media output for distribution and maintains all associated reports. Accurately compile and submit annual reports to state agencies. Request items from offsite archives as needed.

-Accurately enters and retrieves information from a computer using multiple software programs in order to perform research, update records, process transactions or respond to requests and inquiries for documents from internal and external customers.

-Reviews submitted documents for recording to assure accuracy. Calculate and collect appropriate fees according to document type, licenses, survey deposits, applications and certificates. Accept and maintain Non-Recorded documents for public inspection, i.e.: Monument Records, Elections Abstracts, Commissioner Records, Special District Notices, Tax Delinquency Publications, Gravel Pit Notices and Public Notices.

-Accurately assists individuals and/or companies with online access offering recommendations for troubleshooting. Follows through on customer communication to ensure completion and/or ticket tracking. Tracks IRS recording submissions and payments communicating excesses or deficiencies in payment.

-Uses existing technology and software to run reports, index, log, track, and maintain document records in the division. Research and report software concerns and follow up on resolution. Prepare forms, letters, memos, special reports, and other correspondence required by the county or other state agencies.

-Accurately collects appropriate fees for licenses, applications, certificates, and permits. Reviews and checks transactions for accuracy and completeness. Performs basic accounting accurately and prepares daily closeout/deposit reports and reconciliation of daily receipts.
Issuance of marriage licenses and civil union licenses under the guidelines of state statutes reconciliation of monthly marriage/civil union reports and submission of exports to the Colorado Health Department.

-As a member of the Clerk and Recorder's Division, assists as assigned in other divisions on an as needed basis, including but not limited to participating and actively engaging in providing assistance in cross-training efforts as assigned and/or needed.

-Oral and written communications must be clear and effective.

-Performs other related duties as assigned.

Minimum Requirements:
MINIMUM QUALIFICATIONS REQUIRED:

Education and Experience:

High school diploma or equivalent and four (4) years of clerical experience, which involved data entry, professional office procedures and interacting with the public to disseminate information. Any combination of education, training and experience, which provides the knowledge, skills and abilities, required for the job.

Licenses and Certifications:

Deputy Clerk Certification (obtained after hire)

Supplemental Information:
Supplemental Information:

Occasional travel may be necessary for work-related training and conferences.

Physical Requirements and Working Environment:

This position requires standing, stooping, sitting, bending, twisting, and lifting up to 50 pounds.
Work is generally confined to a standard office environment. However, employee may occasionally be exposed to dirt, smoke, fumes, extreme heat and cold, outside atmospheric conditions, and dust.

In compliance with the Equal Pay for Equal Work Act the following items can be used as a determining factor in the starting and ongoing wage of an employee working in this position:

A seniority system that rewards employees based on length of employment.

A merit system that rewards employees for exceptional job performance.

Education, training, or experience to the extent that they are reasonably related to the work in question.

Another factor related to job performance or business operations, such as paying a shift differential to workers on less popular shifts

Travel, if the travel is a regular and necessary condition of the work performed

This position is eligible for the following Mesa County benefits;

·         Medical

·         Dental

·         Vision

·         Retirement

·         Paid Sick and Vacation Leave

·         Life insurance

·         Long term disability