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$22/hr–$27/hr
Full-time
high school, bachelor degree
Competitive pay, Comprehensive benefits
Posted 2d ago
Apply by Nov 8
~40 hrs/week
Responsibilities
The Witness Coordinator provides clerical and logistical support to the U.S. Attorney's Office by managing witness participation in court proceedings and grand juries. Responsibilities include arranging travel and lodging, preparing reimbursement documentation, and maintaining witness files and databases.
Requirements
Candidates must have a high school diploma or equivalent, with an undergraduate degree preferred. Proficiency in Microsoft Office and strong organizational and communication skills are required for this role.
Full job description
ROLE We are looking for an experienced Witness Coordinator to support the U.S. Attorney’s Office (USAO), District of Montana (MT). Your scope of work includes providing a wide variety of clerical services and supporting USAO Victim-Witness personnel, AUSAs, legal assistants, administrative staff, and other USAO personnel within the witness management program.
This is a full-time opportunity in which we’ll provide competitive pay, comprehensive benefits, and job stability and security.
Apply today! RESPONSIBILITIES
Provide witness management assistance before, during, and after trials
Work directly with fact witnesses to ensure their participation in court proceedings, pre-trial conferences, and grand jurys
Offer support to fact witnesses by helping them prepare for court appearances and legal procedures
Receive and greet visitors, field phone calls, and respond to inquiries from fact witnesses
Address questions related to court appearances, pre-trial conferences, grand jury sessions, and expense reimbursement
Collect necessary information for files and documents needed to arrange witness travel and process reimbursements
Initiate contact with fact witnesses to notify them of travel arrangements and scheduled appearances
Provide details on court processes and procedures
Assess and determine any special circumstances or needs of the fact witness
Inform AUSA of any special circumstances or needs requiring attention
Consult with AUSA on matters regarding fact witness appearances and special cases
Complete and submit documentation for special authorizations
Secure necessary approvals before finalizing travel arrangements
Ensure all travel documents are prepared, and the witness is informed of the appearance date and time
Arrange for witness travel and lodging in accordance with Department of Justice and USAO policies
Meet with fact witnesses upon their arrival for hearings or pre-trial conferences
Offer courtroom orientation and accompany witnesses to court
Ensure a safe waiting area is provided for witnesses and gather necessary documentation for their reimbursement
Prepare and submit witness reimbursement documentation, including vouchers and other required forms
Provide updates on the status of pending and completed witness vouchers
Gather required documentation and reconcile Government Travel Accounts
Gather and coordinate information with the Court, Probation, Pretrial, U.S. Marshals Service, investigative agencies, etc.
Complete variable aspects of recurring documents by ensuring adherence to style and format rules
Compose original letters that require an understanding of legal procedures and terminology related to fact witness laws
Establish and maintain various fact witness files, documents, and databases
Assemble documents and materials for fact witness files by following procedures and Department of Justice regulations
Maintain calendars and databases of active and pending fact witness appearances
Track hearings, trial dates, grand jury sessions, and scheduling conferences
Handle other administrative and logistical duties related to fact witness management as required
KNOWLEDGE & SKILLS
Proficient in Microsoft Office software programs (e.g. Word, PowerPoint, Excel, etc.)
Knowledge of legal procedures and specialized terminology related to fact witnesses preferred
Knowledge of software used by the USAO preferred
Ability to learn how to use the USAO’s computer systems
Ability to deliver high quality work under pressure
Excellent written and oral communication skills
Strong organizational and multitasking skills
BACKGROUND
Experience in a professional office environment and/or legal setting preferred
Experience with witness coordination preferred
EDUCATION
High school diploma or equivalent required
Undergraduate degree preferred
LOCATION
Billings, MT 59101
TELEWORK
N/A
CLEARANCE
U.S. citizenship required since this role supports the U.S. federal government
CLIENT
Department of Justice (DOJ)
TRAVEL
Travel may be required between 3 sites (Great Falls, MT 59401/ Helena, MT 59626/ Billings, MT 59101)
WORK HOURS
40 hours per week
8 hours per day
EMPLOYMENT CLASSIFICATION
Employment Classification Eligibility — Nonexempt
RELOCATION
Not eligible for relocation benefits
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KMRG, LLC is an Equal Opportunity/Affirmative Action (EEO/AA) employer. All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, sex, gender identity, sexual orientation, ancestry, national origin, age, marital or civil partnership status, mental disability, physical disability, medical condition, pregnancy, maternity status, political affiliation, military or veteran status, genetic information, traits historically associated with race, or any other basis prohibited by federal, state, and/or local law.
Other Considerations. Applicants will be subject to a background investigation. Individual’s primary workstation is located in an office area. The noise level in this environment is low to moderate. Regularly required to sit for extended periods up to 100% of the time; frequently required to move about to access file cabinets and use office equipment such as PC, copier, fax, telephone, cell phone, etc. Occasionally required to reach overhead, bend, and lift objects of up to 10 lbs. Specific vision abilities required by this job include the use of computer monitor screens up to 100% of the time.
KMRG's mission is to help the U.S. government embrace disruption to pioneer breakthroughs that shape a brighter future.
Industry
IT Services and IT Consulting
Company size
51-200 employees
Headquarters
Springfield, Virginia
LinkedIn followers
7,149
KMRG, LLC is a forward-thinking company that empowers public-sector leaders to embrace disruptive technologies and catalyze innovation, fuel progress, and shape a future-ready government.
We deliver advanced management and technology solutions in software engineering, cloud enablement, digital modernization, artificial intelligence, robotic process automation, data science, and management.
Our mission is to help you embrace disruption to pioneer breakthroughs that shape a brighter future.
Let’s build tomorrow today.
Offices: 6564 Loisdale Ct, Suite 600, Springfield, Virginia 22150, US
KMRG's mission is to help the U.S. government embrace disruption to pioneer breakthroughs that shape a brighter future.
Industry
IT Services and IT Consulting
Company size
51-200 employees
Headquarters
Springfield, Virginia
LinkedIn followers
7,149
KMRG, LLC is a forward-thinking company that empowers public-sector leaders to embrace disruptive technologies and catalyze innovation, fuel progress, and shape a future-ready government.
We deliver advanced management and technology solutions in software engineering, cloud enablement, digital modernization, artificial intelligence, robotic process automation, data science, and management.
Our mission is to help you embrace disruption to pioneer breakthroughs that shape a brighter future.
Let’s build tomorrow today.
Offices: 6564 Loisdale Ct, Suite 600, Springfield, Virginia 22150, US