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Full-time
Posted 25d ago
~40 hrs/week
Responsibilities
Coordinate all employee and contractor travel, including flights, ground transportation, and camp accommodations. Maintain site personnel records and provide general administrative support to ensure efficient project site operations.
Requirements
The candidate must be highly organized and proactive with the ability to manage complex workforce logistics. Experience in coordinating travel and administering site-based personnel records is required.
Full job description
About the Job
Travel & Site Administrator
JDS Energy & Mining is seeking a highly organized and proactive Travel & Site Administrator to support the day-to-day administrative and workforce logistics functions at one of our project sites. This is a site-based position operating on a FIFO rotational schedule, requiring close collaboration with project management, employees, contractors, and corporate support teams to ensure the efficient coordination of travel, accommodations, workforce movements, and site administration. The Travel & Site Administrator is responsible for coordinating employee and contractor travel, maintaining site personnel records, administering camp accommodations, and providing general administrative support to the project team. This role plays a critical part in ensuring employees arrive safely, are properly onboarded, and that site operations are supported through accurate documentation and effective communication.
All employees are expected to promote and adhere to The JDS Way:
Accept No Mediocrity
Conduct Business Professionally, Ethically, and Practically
True to Our Word
Uphold the Highest Standards of Leadership, Teamwork, and Accountability
Maintain Open and Honest Communication
Ensure No Harm to People, the Environment, Assets, or Reputation
Key Responsibilities
Travel & Workforce Coordination
Coordinate all employee and contractor travel, including flights, ground transportation, charter bookings, and accommodations.
Prepare and distribute travel itineraries while ensuring employees receive all required travel and site information.
Monitor travel changes and respond promptly to schedule disruptions or operational requirements.
Liaise with travel providers, camp operators, hotels, and transportation vendors to ensure seamless logistics.
Camp & Personnel Administration
Coordinate camp accommodations and room assignments for project personnel.
Maintain current site rosters and daily personnel movement reports.
Coordinate courier services, incoming deliveries, and general office logistics.
Communication & Coordination
Serve as a primary point of contact for travel and administrative inquiries from employees and contractors.
Ensure confidential employee and company information is handled professionally and securely.
Support continuous improvement initiatives within site administration processes.
The JDS Group of Companies (JDS) is a diverse and dynamic team of over 200 professionals focused on delivering innovative engineering, construction, procurement, reclamation and management solutions for our energy and mining customers. JDS prides itself on delivering project concepts from inception to full operations – a process it has executed for operations throughout Canada's North and across the world. JDS is committed to world-class safety and health standards, proactive environmental stewardship and leaving a lasting positive legacy for local communities in the areas in which they operate.
Offices: Suite 900 - 999 W Hastings St, Vancouver, British Columbia V6C 2W2, CA · Suite 217 - 3030 Pandosy Street, Kelowna, British Colombia V1Y 1W2, CA
Feasibility StudiesEngineeringEPCMConstructionMiningESGRail & Track Maintenanceand Health & SafetyMiningPrecious Metals
The JDS Group of Companies (JDS) is a diverse and dynamic team of over 200 professionals focused on delivering innovative engineering, construction, procurement, reclamation and management solutions for our energy and mining customers. JDS prides itself on delivering project concepts from inception to full operations – a process it has executed for operations throughout Canada's North and across the world. JDS is committed to world-class safety and health standards, proactive environmental stewardship and leaving a lasting positive legacy for local communities in the areas in which they operate.
Offices: Suite 900 - 999 W Hastings St, Vancouver, British Columbia V6C 2W2, CA · Suite 217 - 3030 Pandosy Street, Kelowna, British Colombia V1Y 1W2, CA
Feasibility StudiesEngineeringEPCMConstructionMiningESGRail & Track Maintenanceand Health & SafetyMiningPrecious Metals