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Full-time
high school
Posted 29d ago
~40 hrs/week
Responsibilities
Provides high-level administrative support to the Court Administrator, including screening communications, managing calendars, and preparing official documents. Responsible for general office administration, coordinating meetings, and facilitating communication between stakeholders and the court.
Requirements
Requires a high school diploma or GED and at least six years of professional experience in a closely related field. Must possess strong knowledge of court operations and the ability to communicate effectively with judicial officers and government entities.
Full job description
Department: Court Administrator's Office
County or State Funded: County
Exempt or Non-exempt: Non-exempt
Paygrade: C-112
Salary: $30.07 per hour
Administrative Assistant III
Executive Assistant to the Court Administrator
BASIC FUNCTION AND RESPONSIBILITY
The Administrative Assistant III is a highly responsible administrative support position that performs secretarial work and a variety of tasks for the Court Administrator and other court personnel as directed. Duties include screening telephone calls, preparing reports and other data, scheduling meetings upon request, posting meeting notices, preparing a variety of letters, meeting materials, and other documents and information on behalf of the Court Administrator, maintaining court records and information, facilitating coverage of the Office of the Court Administrator for the public and stakeholders, and general office administration tasks. The Administrative Assistant III may also aid and provide coverage for other administrative support staff as needed.
APPOINTING AUTHORITY AND SUPERVISION RECEIVED
The Court Administrator is the appointing authority and provides general supervision for the position.
SUPERVISION EXERCISED
None, but may provide instruction to other administrative staff as directed by the Court Administrator.
CHARACTERISTIC AND ASSIGNED DUTIES
(The following duties are representative of the position and do not include all duties which may be performed.)
Serves as the administrative assistant to the Court Administrator.
Communicates with internal and external contacts on behalf of the Court Administrator, including receiving and screening visitors to the Court and telephone callers to the office.
Performs administrative tasks including opening and distributing mail; typing and proofreading documents upon request; drafting letters and reports; organizing and maintaining files and information; preparing copies; maintaining office equipment through vendors and other contractual services; providing secondary support for scheduling interpreters for court proceedings; submitting purchase requests and invoices for the Court Administrator; and maintaining office supplies.
Prepares written reports and collects necessary information and data.
Advises the Court Administrator of complaints and critical incidents and relays important communications and messages in situations that require the immediate attention of the Court Administrator.
Prepares the Court calendar and after-hours rotation for circuit and family court as directed and distributes it to the appropriate court personnel.
Makes meeting arrangements, including meeting room reservations, food service as needed, and other necessary tasks as requested by the Court Administrator, meeting chairperson or assigned staff support for the meeting.
Maintains the repository for meeting notes and binders for meeting minutes and other court documents.
Arranges short-term or daily parking for judicial officers, visiting judges, and other court personnel pursuant to the parking policy and as approved by the Court Administrator.
Ensures telephone and visitor coverage and availability for the Office of the Court Administrator.
Operates a variety of office equipment, including a calculator, fax machine, binding machine, scanner, copier, and other computer functions, including such operating functions as word processing, spreadsheets, and other databases or specialized applications.
Applies court rules and policies in assigned tasks.
Performs other tasks and special projects as assigned by the Court Administrator and other related work as required.
KNOWLEDGE, SKILLS, AND ABILITIES
(This does not include specific physical requirements necessary to perform the job, such as carrying, standing, and lifting. Such requirements will be determined on a position-by-position basis.)
Possesses a strong knowledge of administrative support tasks and functions in the court environment, including secretarial practice and procedure.
Ability to prepare correspondence, manuals, spreadsheets, graphs, and reports accurately, professionally, and promptly.
Considerable knowledge of court operations and structure.
Ability to carry complex oral and written directives.
Thorough knowledge of modern office practices, procedures, systems, and equipment.
Ability to communicate effectively, tactfully, and courteously.
Ability to maintain effective working relationships with court administration leadership, judicial officers, court personnel, coworkers, staff from other agencies and governmental entities, and vendors.
Ability to compose correspondence, reports, and documentation of moderate complexity.
MINIMUM QUALIFICATIONS
Graduation from high school or GED equivalent and six years of professional-level experience involving full-time work in a closely related field.
Jackson County, Missouri is home to unique communities - each with its own personality, government officials and amenities. We are one of 114 counties in Missouri and are comprised of 18 cities and towns, which includes most of Kansas City, MO.
The employees of Jackson County fill a vast array of positions, but they are all part of one team sharing a common goal - serving the County's citizens. Jackson County is a great place to work and retire from. With competitive benefits and an employee pension plan, many employees stay with the county for 10+ years.
Jackson County Parks + Rec is the third largest county parks system in America. It is home to fantastic beaches and lakes, with the finest public marinas in Missouri.
We offer our residents and regional neighbors nearly 22,000 acres of premier outdoor enjoyment for "get-away-from-it-all" weekends and memorable vacations.
Jackson County voters adopted a Charter in 1970 that created a new form of County government, one featuring three distinctive branches: the Executive, the Legislative and the Judicial. Appointed directors lead the various administrative departments - Assessment, Collections, Recorder of Deeds, etc. Jackson County's elected officials include one County Executive, nine County Legislators, the County Prosecutor and the County Sheriff. Voters approved a revised Charter in August of 2010 to provide updates that included the County Ethics Code.
Offices: 415 E. 12th Street, Kansas City, Missouri 64106, US · 308 W. Kansas, Independence, Missouri 64050, US · 112 W. Lexington, 1st Floor, Independence, Missouri 64050, US
Jackson County, Missouri is home to unique communities - each with its own personality, government officials and amenities. We are one of 114 counties in Missouri and are comprised of 18 cities and towns, which includes most of Kansas City, MO.
The employees of Jackson County fill a vast array of positions, but they are all part of one team sharing a common goal - serving the County's citizens. Jackson County is a great place to work and retire from. With competitive benefits and an employee pension plan, many employees stay with the county for 10+ years.
Jackson County Parks + Rec is the third largest county parks system in America. It is home to fantastic beaches and lakes, with the finest public marinas in Missouri.
We offer our residents and regional neighbors nearly 22,000 acres of premier outdoor enjoyment for "get-away-from-it-all" weekends and memorable vacations.
Jackson County voters adopted a Charter in 1970 that created a new form of County government, one featuring three distinctive branches: the Executive, the Legislative and the Judicial. Appointed directors lead the various administrative departments - Assessment, Collections, Recorder of Deeds, etc. Jackson County's elected officials include one County Executive, nine County Legislators, the County Prosecutor and the County Sheriff. Voters approved a revised Charter in August of 2010 to provide updates that included the County Ethics Code.
Offices: 415 E. 12th Street, Kansas City, Missouri 64106, US · 308 W. Kansas, Independence, Missouri 64050, US · 112 W. Lexington, 1st Floor, Independence, Missouri 64050, US