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Jobs at ICAN: Positive Programs for Youth (Now Hiring) — 1 open

ICAN: Positive Programs for Youth logoICAN: Positive Programs for Youth

Administrative Coordinator

Chandler, Arizona, United States · On-site

$20/hr–$26/hr

Entry level

Description The Role As the Administrative Coordinator, you will be responsible for providing exceptional, friendly, energetic, and professional customer service at all times in supporting ICAN’s day-to-day operations an…

Skills: Accounts Payable, Accounts Receivable, Vendor Coordination, Purchasing, Operational Logistics

ICAN: Positive Programs for Youth logo

Administrative Coordinator

ICAN: Positive Programs for Youth

Chandler, Arizona, United States • On-site

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Entry level

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  • $20/hr–$26/hr
  • Full-time
  • Posted 68d ago
  • ~40 hrs/week

Responsibilities

The Administrative Coordinator manages organizational purchasing, accounts payable intake, and the use of purchasing systems. Additionally, they oversee facility and fleet maintenance while providing general administrative support and guest services.

Requirements

Candidates should have 1-2 years of experience in accounts payable/receivable, vendor coordination, and inventory management. Strong organizational skills, professionalism, and a people-first mindset are essential for success in this role.

Full job description

Description

 

The Role

As the Administrative Coordinator, you will be responsible for providing exceptional, friendly, energetic, and professional customer service at all times in supporting ICAN’s day-to-day operations and ensuring a high-quality experience for staff, families, and partners.   Reporting to the Finance and Admin Manager, you will do this by:

  • Purchasing & Systems (60%)Coordinate and execute organizational purchasing, including placing orders, tracking requests, and facilitating timely procurement and pick-up of goods. Manage the full accounts payable (AP) intake process by receiving, reviewing, submitting, and accurately logging requests to ensure completeness and alignment with internal processes. Serve as the organization’s primary point of contact for the organization’s purchasing systems, including supporting and coordinating Microix usage. Maintain effective purchasing workflows, provide guidance to staff as needed, and ensure consistent, accurate use of systems across the organization.
  • Facilities & Fleet Coordination (25%) Coordinate all facility and fleet repairs, inspections, and maintenance, including scheduling vendors and meeting with them on-site. Serve as the primary point of contact for facility and fleet-related requests, ensuring timely follow-up and resolution. Conduct routine facility inspections and promptly respond to maintenance and repair needs. Maintain organized records and filing systems for organizational vendors, contracts, warranties, and service agreements. Support safe, clean, organized, and functional environments for staff, youth, and visitors. 
  • Administrative Support (15%) Greet and assist incoming guests, answer incoming calls, and direct inquiries to the appropriate team members. Coordinate office, and breakroom supply inventory, ordering, and tracking processes. Maintain organized systems for inventory management, request tracking, and supply approvals. Manage incoming and outgoing physical and electronic mail and distribute materials appropriately. Post timely and accurate notifications related to office closures or operational updates. Provide proactive administrative support to the Finance and Admin team, including meeting support, note-taking, and day-to-day coordination needs. 

Hourly Wage: $20/hr. - $26/hr. Starting pay is based on experience, skills, operational knowledge, and alignment with ICAN’s nonprofit compensation scale.  

Can you help us make a difference in the community? If so, we hope to hear from you.

Requirements

 Experience/Skills

We care more about who you are than what you’ve done. That said, here are some highlights of the type of person and background we believe would thrive:

  • 1–2 years of experience supporting accounts payable/accounts receivable processes
  • 1–2 years of experience coordinating vendors, purchasing, or operational logistics
  • 1–2 years of experience managing inventory, supplies, or organizational systems
  • Experience supporting nonprofit finance or operations is a plus 
  • Strong organizational skills and attention to detail
  • Excellent time management skills with the ability to multi-task and prioritize effectively
  • Ability to in a fast-paced environment while handling a variety of responsibilities and confidential matters with professionalism and discretion
  • Clear, professional, and concise communication skills
  • Comfort learning new systems and technology
  • Strong customer service skills and a people-first mindset
  • Ability to maintain a high level of professionalism and represent the organization positively
  • Strong desire to learn, grow, and contribute to a collaborative team environment
  • Dependable transportation
  • Ability to act with integrity, professionalism, and confidentiality
  • Passion for cultivating the full potential of others
  • Demonstrates humility, positivity, respect, and accountability
  • Consistently says what they mean and does what they say
  • Committed to continuous improvement and inspiring others to raise the bar every day

Related keywords

MicroixAccounts PayableAccounts ReceivableProcurementFacility ManagementFleet ManagementNonprofit OperationsInventory TrackingVendor ManagementAdministrative Coordination

About ICAN: Positive Programs for Youth

LinkedInVisit site

Empowering youth to be productive, self-confident and responsible members of our community.

Industry
Non-profit Organizations
Company size
11-50 employees
Founded
1991
Headquarters
Chandler, Arizona
LinkedIn followers
1,256

ICAN is a free, out-of-school time program that serves East Valley youth. Since its founding in 1991, ICAN has remained dedicated to its mission to provide access to out-of-school time opportunities that empower all youth and their families to pursue what is most meaningful to them. There are nearly half a million youth living in Arizona, where out-of-school time programs are not accessible. ICAN will lead the way to ensure every child has access in underserved communities.

Offices: 650 E. Morelos St., Chandler, Arizona 85225, US

youth programsfamily programscommunity programsand teen programsE-CommerceNon ProfitManufacturingPrinting
View all jobs at ICAN: Positive Programs for Youth

About ICAN: Positive Programs for Youth

LinkedInVisit site

Empowering youth to be productive, self-confident and responsible members of our community.

Industry
Non-profit Organizations
Company size
11-50 employees
Founded
1991
Headquarters
Chandler, Arizona
LinkedIn followers
1,256

ICAN is a free, out-of-school time program that serves East Valley youth. Since its founding in 1991, ICAN has remained dedicated to its mission to provide access to out-of-school time opportunities that empower all youth and their families to pursue what is most meaningful to them. There are nearly half a million youth living in Arizona, where out-of-school time programs are not accessible. ICAN will lead the way to ensure every child has access in underserved communities.

Offices: 650 E. Morelos St., Chandler, Arizona 85225, US

youth programsfamily programscommunity programsand teen programsE-CommerceNon ProfitManufacturingPrinting
View all jobs at ICAN: Positive Programs for Youth

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