Athens, Attica, Greece · Hybrid
Howden Hellas, a leading multinational insurance and reinsurance broker in Greece, offers you the opportunity to join a dynamic team of experts in risk management, insurance solutions, and client-focused advisory service…
Skills: Calendar Management, Office Operations, Travel Coordination, MS Office, Communication Skills
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Provide high-level administrative and secretarial support to a C-level executive, including calendar and travel management. Coordinate general office operations and provide administrative support for retail insurance accounts.
Requires a university degree in Business Administration or equivalent and 3-5 years of experience as an Executive PA or Office Manager. Must be fluent in both Greek and English with proficiency in MS Office.
Howden Hellas, a leading multinational insurance and reinsurance broker in Greece, offers you the opportunity to join a dynamic team of experts in risk management, insurance solutions, and client-focused advisory services. As part of the global Howden Group, we combine local expertise with international reach, delivering tailored solutions across industries.
We are looking for an experienced Personal Assistant & Office Manager to join our team!
📍 Location: Glyfada 💼 Full-time | Permanent
About the Role
We are seeking a dynamic and driven Εxecutive Personal Assistant to handle a wide range of administrative/secretarial tasks in a timely and professional manner for a C-level executive. To be successful in this role, you should be reliable, act proactively, meet deadlines and communicate effectively with all levels of hierarchy.
Key Responsibilities:
· Manage calendars, meetings, and appointments
· Handle emails, correspondence, and phone calls
· Coordinate office operations and administrative procedures
· Organize travel arrangements, itineraries, and events
· Maintain office supplies, records, and filing systems
· Liaise with clients, suppliers, and internal teams
· Support management with day-to-day business operations
· Ensure smooth office functionality and a professional working environment
· Maintain confidentiality and handle sensitive information professionally
· Assist with HR and staff coordination tasks when required
· Retail Insurance Support: Provided administrative and client support for key retail insurance accounts, including coordinating client requests, dispatching policy documentation, and ensuring timely follow-ups (payments etc) and communication.
What We’re Looking For:
· University Degree in Business Administration or equivalent - certified secretarial studies will be considered as a plus.
· Experience at least 3-5 years as Executive Personal Assistant or Office Manager.
· Excellent command of Greek & English, both verbal and written.
· Excellent knowledge of MS Office.
· High degree of professionalism.
· Highly developed communication skills.
· Exceptional organizational skills and impeccable attention to detail.
· Integrity, confidentiality, high responsibility and determination.
· Multitasking, prioritization and time management skills.
· Ability to work under pressure, adaptability and flexibility.
· Results-oriented, active listening, “can do” attitude & problem solving.
What we offer:
· 💰 Competitive salary and performance-based incentives
· 📚 Ongoing training & career development
· 🩺 Private medical insurance
· 💻 Flexible working model with international exposure
· 🌍Opportunity to work on high-value, multinational accounts
· 🚀Supportive, entrepreneurial culture focused on growth, development, and collaboration
🔻Ready to Shape the Future of Risk?
If you're passionate about delivering innovative risk transfer solutions and ready to grow your career across both direct and reinsurance markets — come join a team that leads from the front!
Be part of a company that doesn’t follow the market — we help shape it!
Part of the Howden Broking Group
Howden Greece & Cyprus is the largest insurance and reinsurance broker, and a member of the Howden Group, which manages in excess of $42 billion premiums. Howden is operating in more than 50 countries and has over 1 20.000 employees worldwide. Howden Greece & Cyprus has 4 offices in Attica, Thessaloniki, Ioannina, Heraklion in Crete, and Nicosia in Cyprus. Howden serves over 4,300 corporate clients with a team of more than 300 inhouse specialized professionals. It has the competitive advantage of the only company with a vertical offering of insurance, reinsurance and advisory services. Through the strong organic growth, acquisitions of the best market professionals, and the integration of highly specialized businesses, Howden is by far the leader in the insurance intermediation sector. Howden fast facts • Founded in London, UK in 1994, we’re now the largest international insurance broker headquartered outside the USA • We’re a truly multinational business, bringing you specialist advice in over 90 territories • Our steadfast commitment to independence gives our people the freedom to deliver for clients • You get all the benefits of working with a large global broker, combined with the speedy innovation and local know-how of a small independent • We put People First: we value and look after our employees. We like to see people thrive. Employee ownership at our heart Around 3000 of Howden Group employees are shareholders, with a plan in place to increase that number. At Howden Group, everyone has a voice. Ideas are embraced, effort gets rewarded and meritocracy is real. All in an environment where people enjoy their work and have fun.
Offices: 1 Kifissias Ave., Athens, 11523, GR · 178 Athalassas Avenue, Strovolos, Nicosia, Strovolos 2025, CY · 54 Fenchurch Street, London, London EC3M 3JY, GB · 13 Karolou Dil Str., Thessaloniki, 54623, GR
Part of the Howden Broking Group
Howden Greece & Cyprus is the largest insurance and reinsurance broker, and a member of the Howden Group, which manages in excess of $42 billion premiums. Howden is operating in more than 50 countries and has over 1 20.000 employees worldwide. Howden Greece & Cyprus has 4 offices in Attica, Thessaloniki, Ioannina, Heraklion in Crete, and Nicosia in Cyprus. Howden serves over 4,300 corporate clients with a team of more than 300 inhouse specialized professionals. It has the competitive advantage of the only company with a vertical offering of insurance, reinsurance and advisory services. Through the strong organic growth, acquisitions of the best market professionals, and the integration of highly specialized businesses, Howden is by far the leader in the insurance intermediation sector. Howden fast facts • Founded in London, UK in 1994, we’re now the largest international insurance broker headquartered outside the USA • We’re a truly multinational business, bringing you specialist advice in over 90 territories • Our steadfast commitment to independence gives our people the freedom to deliver for clients • You get all the benefits of working with a large global broker, combined with the speedy innovation and local know-how of a small independent • We put People First: we value and look after our employees. We like to see people thrive. Employee ownership at our heart Around 3000 of Howden Group employees are shareholders, with a plan in place to increase that number. At Howden Group, everyone has a voice. Ideas are embraced, effort gets rewarded and meritocracy is real. All in an environment where people enjoy their work and have fun.
Offices: 1 Kifissias Ave., Athens, 11523, GR · 178 Athalassas Avenue, Strovolos, Nicosia, Strovolos 2025, CY · 54 Fenchurch Street, London, London EC3M 3JY, GB · 13 Karolou Dil Str., Thessaloniki, 54623, GR
