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Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
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Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
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Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
Location: RemoteJob Type: Full-TimeSchedule: Monday - Friday 9:00 am - 5:00 pm CST HireHawk connects exceptional global talent with career opportunities at ambitious U.S. and Canadian companies. For this role, we are sup…
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Full-time
Access to a $200K+ Perk Marketplace, Early Wage Access
Posted 57d ago
~40 hrs/week
Remote in Lima, Lima, Peru
Responsibilities
Provide high-level administrative support to the CEO, including managing calendars, inboxes, and travel logistics. Assist with people operations, finance administration, and cross-functional coordination to ensure smooth business operations.
Requirements
Requires over 5 years of experience as an Executive or Operations Assistant with excellent English communication skills. Candidates must be comfortable working independently in a remote startup environment and handling confidential information.
Full job description
Location: Remote / Virtual
Job Type: Full-Time
Salary Range: $1,700–$2,100 USD/month (Depending on experience)
Schedule: Monday to Friday | 9:00 am - 6:00 pm EST
About Us
HireHawk connects skilled professionals with high-quality remote career opportunities for growing companies. We work with globally distributed talent and match candidates with roles where ownership, communication, and reliability genuinely matter. This opportunity is with a scaling startup team that needs a trusted executive partner who can bring structure, discretion, and momentum to daily operations.
This is not a traditional calendar-only Executive Assistant role. You will become a trusted right-hand partner to the Founder & CEO, helping protect their time, improve follow-through, and keep key company operations running smoothly. The role blends executive support, operations coordination, people administration, light recruiting support, finance administration, inventory forecasting, and cross-functional project management. It is a strong fit for someone who enjoys variety, takes ownership without waiting to be asked, and can bring calm, clarity, and structure to a busy startup environment.
Responsibilities:
Own the Founder & CEO’s calendar with careful prioritization, conflict prevention, daily calendar sweeps, and clear follow-up blocks for important action items
Monitor and organize executive inboxes multiple times daily, including sorting, labeling, surfacing urgent items, and coordinating thoughtful responses to scheduling requests
Coordinate internal and external meetings across stakeholders, ensuring details are accurate, agendas are clear, and follow-through does not fall through the cracks
Manage domestic business travel logistics for speaking engagements and company needs, including schedules, materials, delivery coordination, and visibility for the broader team
Vet incoming speaking opportunities and help leadership evaluate which events are worth time, travel, and operational investment
Support people operations by helping with onboarding, Gusto-related requests, PTO tracking, contractor administration, and compliance-related coordination
Review candidate resumes against leadership-provided hiring criteria and help keep recruiting workflows organized and moving
Complete monthly budget reconciliations, enter actuals by deadline, and review QuickBooks transaction categorizations for accuracy
Assist with invoice and Bill.com approval workflows, insurance renewals, audits, and documentation gathering for accounting and administrative partners
Complete weekly inventory forecasting and update company-wide reporting documents with relevant travel, PTO, scheduling, and operational information
Must-Have:
5+ years of experience as an Executive Assistant, Operations Coordinator, Administrative Operations Specialist, or similar role
Experience supporting a founder, CEO, or senior executive in a startup, high-growth, or highly fluid business environment
Strong executive calendar management, complex scheduling, inbox organization, and communication coordination experience
Excellent written and verbal English communication skills, with the judgment to represent leadership professionally
High attention to detail, strong follow-through, and the ability to manage multiple priorities without constant oversight
Experience handling confidential executive, people, financial, or business information with discretion
Nice to Have:
Experience with Gusto, Google Workspace, QuickBooks, Bill.com, Slack, and modern calendar management tools
Exposure to HR administration, onboarding, recruiting coordination, or resume screening
At HireHawk, we make a promise to our customers – a promise to not only meet, but consistently exceed, expectations.
Our energetic, committed team has a depth and diversity of experience, with competence in fields as varied as the humanities, engineering, marketing and business management. Team HireHawk is represented equally by both sexes, and works with a well-rounded perspective.
HireHawk’s wide service network is another advantage. We are able to delight customers everywhere in the country.
Offices: SCO 98, Sector 119, SAS Nagar, Mohali, Chandigarh, Punjab 160055, IN
RecruitmentsCareer CounselingTrainingand Visa Services
At HireHawk, we make a promise to our customers – a promise to not only meet, but consistently exceed, expectations.
Our energetic, committed team has a depth and diversity of experience, with competence in fields as varied as the humanities, engineering, marketing and business management. Team HireHawk is represented equally by both sexes, and works with a well-rounded perspective.
HireHawk’s wide service network is another advantage. We are able to delight customers everywhere in the country.
Offices: SCO 98, Sector 119, SAS Nagar, Mohali, Chandigarh, Punjab 160055, IN
RecruitmentsCareer CounselingTrainingand Visa Services