Position SummaryThe Senior Office Manager plays a central role in ensuring the smooth and continuous improvement of FCTG headquarters operations. This position is responsible for maintaining a professional, efficient, an…
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Full-time
Posted 13d ago
Apply by Oct 13
~40 hrs/week
Responsibilities
The Senior Office Manager oversees headquarters operations, including facility maintenance, budget tracking, and the coordination of company-wide events. Additionally, the role provides high-level administrative and logistical support to Executive Leadership.
Requirements
Candidates must have 4-5 years of experience supporting VP-level executives and 2-3 years of office management experience. Proficiency in Microsoft Office and strong organizational and communication skills are required.
Full job description
Position Summary
The Senior Office Manager plays a central role in ensuring the smooth and continuous improvement of FCTG headquarters operations. This position is responsible for maintaining a professional, efficient, and welcoming office environment while providing high-level administrative support to identified Executive Leadership.
Office Operations Responsibilities
Maintain and manage office supply inventory, including ordering and restocking as needed
Serve as the first point of contact for visitors; answer and direct incoming phone calls in a professional manner
Manage all incoming and outgoing mail and deliveries
Communicate and enforce office policies and procedures
Identify and drive opportunities for process improvement and more efficient office management; implement approved new opportunities
Track and manage all office budget items including food, supplies, events, maintenance, and associated invoice processing
Collaborate with Manager to plan and execute company-wide events, including team lunches, Executive lunches, as well as on-site and off-site gatherings
Ensure the kitchen and Board Room are clean, organized, and fully stocked daily
Serve as the primary point of contact for building management and facility service providers
Oversee office cleaning and facilities maintenance, including kitchen upkeep, appliance maintenance and repair, and cleaning coordination
Partner with HR and the Safety Coordinator on office safety planning and compliance
Executive Leadership Support
Coordinate schedules, meetings, and logistical needs for visiting OpCo employees, vendors, customers, and candidates
Provide comprehensive administrative support for identified Executive Leadership, including calendar management, meeting scheduling, travel booking, expense reporting, departmental invoice processing, and projects as assigned
Lead and manage logistics for company events for Business Development and Marketing sales and training
Knowledge, Skills & Abilities
Highly organized, self-motivated, and exceptionally detail-oriented
Positive mindset and approach
Demonstrated ability to manage multiple high-priority assignments concurrently as well as meet deadlines
Strong interpersonal skills with the ability to read, adapt to, and build rapport with a set of diverse personalities and working styles
Excellent written and verbal communication skills
Proactive approach to time management and prioritization in a dynamic, fast-paced environment
Strong analytical and problem-solving
Proficient in Microsoft Teams and the full Microsoft Office suite
Education & Experience
Required: 4 - 5 years of progressive experience supporting VP level Executives, as well as 2 - 3 years of office management
Solutions provider for businesses who supply or purchase building products.
Industry
Wholesale
Company size
501-1,000 employees
Founded
1964
Headquarters
Portland, Oregon
LinkedIn followers
4,392
Total funding
$63M
FCTG is an employee-owned company comprised of 12 subsidiaries. We connect supply with demand, provide solutions for challenges, and meet opportunity with strategy.
Established in 1964, we’ve grown to become one of the largest building products distributors—shaping theindustry worldwide.
Offices: 10200 SW Greenburg Rd, #600, Portland, Oregon 97223, US
Solutions provider for businesses who supply or purchase building products.
Industry
Wholesale
Company size
501-1,000 employees
Founded
1964
Headquarters
Portland, Oregon
LinkedIn followers
4,392
Total funding
$63M
FCTG is an employee-owned company comprised of 12 subsidiaries. We connect supply with demand, provide solutions for challenges, and meet opportunity with strategy.
Established in 1964, we’ve grown to become one of the largest building products distributors—shaping theindustry worldwide.
Offices: 10200 SW Greenburg Rd, #600, Portland, Oregon 97223, US
