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Clark Simson Miller logoClark Simson Miller

HOA Account Specialist- Community Management

Charlotte, North Carolina, United States · Hybrid

Mid level

Description Essential Functions An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation. Proficient with Google Suite applications including …

Skills: Google Suite, Accounts Payable, Accounts Receivable, Financial Statement Review, Ledger Reading

Clark Simson Miller logo

HOA Account Specialist- Community Management

Clark Simson Miller

Charlotte, North Carolina, United States • Hybrid

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Mid levelHybrid · 3 days in office

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  • Full-time
  • high school
  • Posted 4d ago
  • ~38 hrs/week

Responsibilities

Manage HOA accounting processes including accounts payable, receivable, and the review of financial statements for accuracy. Handle client inquiries and maintain vendor accounts while ensuring timely payment of invoices and collection of billing statements.

Requirements

Requires a High School Diploma and 2-5 years of related experience in accounting or community management. Candidates must be proficient in Google Suite and possess strong interpersonal and organizational skills.

Full job description

Description

Essential Functions

An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.

  • Proficient with Google Suite applications including Gmail, Docs and Sheets
  • Communicate effectively in person or by using telecommunications with our clients and fellow co-workers and generally enjoy working with a diverse clientele
  • Strong interpersonal, written and verbal communication skills required
  • Ability to multitask and work autonomously within established procedures and practices with limited supervision, set priorities, meet deadlines, work under pressure and adjust to change.
  • Strong decision-making, organizational and problem-solving skills
  • Read Ledgers to follow transactions
  • Filing of accounting documents
  • Review financial statements for accuracy and completeness
  • Communicate via phone and email with clients and fellow employees
  • Apply fundamental accounting theories and concepts to support the Accounts Payable process
  • Assist with the setup and maintenance of new and existing vendor payable accounts
  • Assist with the monthly Accounts Payable close and accrual process
  • Perform other duties as assigned
  • Understand cash flow process for HOAs
  • Collect and Monitor W-9 forms and certificate of insurance for all vendors for HOAs
  • Review all invoices to double check for accuracy and avoid duplicate payments
  • Process vendor invoices on a daily basis and ensure all client invoices are paid on a monthly basis
  • Process and distribute billing statements for clients
  • Monitor accounts receivable for clients and initiate collections when necessary
  • Identify accounting errors or discrepancies on financial statements
  • Handle or facilitate all client inquiries and requests
  • Communicate well with fellow employees and be comfortable working as part of a team
  • Demonstrate integrity and strong character
  • Demonstrate the ability to manage time in order to maximize the maintenance of on-going client relationships
  • Demonstrate excellent customer service skills and generally enjoy working with a diverse clientele
  • Demonstrate the ability to independently manage workload, priorities, deadlines, work under pressure and adjust to change.

Requirements

Education and Experience:

  • High School Diploma
  • 2-5 years related experience; or equivalent combination of education and experience

Training:

  • 2 weeks of in office training required

Schedule:

  • Monday through Thursday 8a-5p, Friday 8a-2p
  • Hybrid of 3 day in office and 2 days remote after 2 week mandatory in office training period

Adaptability:

  • Adapts to changing work demands.
  • Stays focused on own work when faced with challenges and/or difficulties.
  • Stays open to and learns from feedback.

Physical Activities

The following physical activities are necessary to perform one or more of the essential functions of this position.

  • Moves, lifts, carries supplies weighing less than 20 pounds without assistance.
  • Creates documents, reports, etc. using a writing instrument or computer.
  • Ability to enter and locate information on a computer.
  • Visually verifies and/or reads information.
  • Sits for an extended period of time.
  • Must be physically present in the office as the needs of the business dictates.

Related keywords

HOACommunity ManagementGoogle SuiteGmailGoogle DocsGoogle SheetsAccounts PayableAccounts ReceivableFinancial StatementsLedgersW-9 FormsCertificate Of InsuranceCash FlowVendor ManagementBilling StatementsCollections

About Clark Simson Miller

LinkedInVisit site

Community Management Services Catered to your Communities Needs

Industry
Financial Services
Company size
11-50 employees
Founded
2009
Headquarters
Knoxville, Tennessee
LinkedIn followers
148

Clark Simson Miller is a professional firm that provides remote management, accounting, and financial services for community associations and management partners of all sizes within the United States. Our direct association services help volunteer board members reduce overall management costs while having an alternative to full service management functions provided by local companies. We also partner with small and medium sized local management companies who are interested in having the accounting function within their operation moved to a “white label” environment. This allows them to reduce human resource concerns while ensuring the function of accounting is handled by a firm that understand the challenges of the industry.

Offices: 800 S Gay St SW, Suite 700, Knoxville, Tennessee 37902, US

Legal AssistanceCollection Servicesand Insurance Services
View all jobs at Clark Simson Miller

About Clark Simson Miller

LinkedInVisit site

Community Management Services Catered to your Communities Needs

Industry
Financial Services
Company size
11-50 employees
Founded
2009
Headquarters
Knoxville, Tennessee
LinkedIn followers
148

Clark Simson Miller is a professional firm that provides remote management, accounting, and financial services for community associations and management partners of all sizes within the United States. Our direct association services help volunteer board members reduce overall management costs while having an alternative to full service management functions provided by local companies. We also partner with small and medium sized local management companies who are interested in having the accounting function within their operation moved to a “white label” environment. This allows them to reduce human resource concerns while ensuring the function of accounting is handled by a firm that understand the challenges of the industry.

Offices: 800 S Gay St SW, Suite 700, Knoxville, Tennessee 37902, US

Legal AssistanceCollection Servicesand Insurance Services
View all jobs at Clark Simson Miller

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