Description Essential Functions An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation. Proficient with Google Suite applications including …
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Full-time
high school
Posted 4d ago
~38 hrs/week
Responsibilities
Manage HOA accounting processes including accounts payable, receivable, and the review of financial statements for accuracy. Handle client inquiries and maintain vendor accounts while ensuring timely payment of invoices and collection of billing statements.
Requirements
Requires a High School Diploma and 2-5 years of related experience in accounting or community management. Candidates must be proficient in Google Suite and possess strong interpersonal and organizational skills.
Full job description
Description
Essential Functions
An individual must be able to successfully perform the essential functions of this position with or without a reasonable accommodation.
Proficient with Google Suite applications including Gmail, Docs and Sheets
Communicate effectively in person or by using telecommunications with our clients and fellow co-workers and generally enjoy working with a diverse clientele
Strong interpersonal, written and verbal communication skills required
Ability to multitask and work autonomously within established procedures and practices with limited supervision, set priorities, meet deadlines, work under pressure and adjust to change.
Strong decision-making, organizational and problem-solving skills
Read Ledgers to follow transactions
Filing of accounting documents
Review financial statements for accuracy and completeness
Communicate via phone and email with clients and fellow employees
Apply fundamental accounting theories and concepts to support the Accounts Payable process
Assist with the setup and maintenance of new and existing vendor payable accounts
Assist with the monthly Accounts Payable close and accrual process
Perform other duties as assigned
Understand cash flow process for HOAs
Collect and Monitor W-9 forms and certificate of insurance for all vendors for HOAs
Review all invoices to double check for accuracy and avoid duplicate payments
Process vendor invoices on a daily basis and ensure all client invoices are paid on a monthly basis
Process and distribute billing statements for clients
Monitor accounts receivable for clients and initiate collections when necessary
Identify accounting errors or discrepancies on financial statements
Handle or facilitate all client inquiries and requests
Communicate well with fellow employees and be comfortable working as part of a team
Demonstrate integrity and strong character
Demonstrate the ability to manage time in order to maximize the maintenance of on-going client relationships
Demonstrate excellent customer service skills and generally enjoy working with a diverse clientele
Demonstrate the ability to independently manage workload, priorities, deadlines, work under pressure and adjust to change.
Requirements
Education and Experience:
High School Diploma
2-5 years related experience; or equivalent combination of education and experience
Training:
2 weeks of in office training required
Schedule:
Monday through Thursday 8a-5p, Friday 8a-2p
Hybrid of 3 day in office and 2 days remote after 2 week mandatory in office training period
Adaptability:
Adapts to changing work demands.
Stays focused on own work when faced with challenges and/or difficulties.
Stays open to and learns from feedback.
Physical Activities
The following physical activities are necessary to perform one or more of the essential functions of this position.
Moves, lifts, carries supplies weighing less than 20 pounds without assistance.
Creates documents, reports, etc. using a writing instrument or computer.
Ability to enter and locate information on a computer.
Visually verifies and/or reads information.
Sits for an extended period of time.
Must be physically present in the office as the needs of the business dictates.
Community Management Services Catered to your Communities Needs
Industry
Financial Services
Company size
11-50 employees
Founded
2009
Headquarters
Knoxville, Tennessee
LinkedIn followers
148
Clark Simson Miller is a professional firm that provides remote management, accounting, and financial services for community associations and management partners of all sizes within the United States. Our direct association services help volunteer board members reduce overall management costs while having an alternative to full service management functions provided by local companies. We also partner with small and medium sized local management companies who are interested in having the accounting function within their operation moved to a “white label” environment. This allows them to reduce human resource concerns while ensuring the function of accounting is handled by a firm that understand the challenges of the industry.
Offices: 800 S Gay St SW, Suite 700, Knoxville, Tennessee 37902, US
Community Management Services Catered to your Communities Needs
Industry
Financial Services
Company size
11-50 employees
Founded
2009
Headquarters
Knoxville, Tennessee
LinkedIn followers
148
Clark Simson Miller is a professional firm that provides remote management, accounting, and financial services for community associations and management partners of all sizes within the United States. Our direct association services help volunteer board members reduce overall management costs while having an alternative to full service management functions provided by local companies. We also partner with small and medium sized local management companies who are interested in having the accounting function within their operation moved to a “white label” environment. This allows them to reduce human resource concerns while ensuring the function of accounting is handled by a firm that understand the challenges of the industry.
Offices: 800 S Gay St SW, Suite 700, Knoxville, Tennessee 37902, US