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Company Description Work with Us. Change the World. At AECOM, we're delivering a better world. Whether improving your commute, keeping the lights on, providing access to clean water, or transforming skylines, our work he…
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Full-time
Posted 1d ago
Apply by Nov 9
~40 hrs/week
Responsibilities
The Executive Assistant will provide high-level administrative and strategic support to executive leadership, including complex calendar management and international travel coordination. They will also act as a primary gatekeeper and liaison between the executive team, international partners, and internal departments.
Requirements
The ideal candidate must possess strong international administrative experience and the ability to handle sensitive information with absolute discretion. Exceptional communication skills in English and proficiency in managing complex, fast-paced operational environments are required.
Full job description
Executive Assistant to C-Suite / Executive Leadership
Location: Abu Dhabi, United Arab Emirates
Employment Type: Full-time (On-site)
Industry: Healthcare / Corporate Operations
Position Overview
We are seeking a highly organized, proactive, and polished Executive Assistant to provide seamless high-level administrative, operational, and strategic support to executive leadership in Abu Dhabi. Serving as the central point of contact and primary gatekeeper, the ideal candidate brings strong international administrative experience, exceptional discretion, and the ability to manage complex schedules, international travel, and cross-functional operations in a fast-paced environment.
Key Responsibilities
Executive Calendar & Schedule Management:
Manage complex, fluid calendars, resolving scheduling conflicts and prioritizing executive time effectively.
Coordinate high-level internal, external, and board-level meetings, taking comprehensive minutes and tracking action items.
Travel & Logistics Coordination:
Arrange comprehensive domestic and international travel itineraries, visa applications, flight bookings, accommodation, and ground transportation.
Communication & Stakeholder Liaison:
Draft, format, and review high-level correspondence, executive briefings, presentations, and reports in flawless English.
Act as the professional point of contact between executive leadership, international partners, and internal department heads.
Operations & Task Tracking:
Monitor decision pipelines and cross-departmental deliverables to ensure timely execution on executive initiatives.
Handle highly sensitive personal and business matters with absolute confidentiality and discretion.
Delivering Scalable Healthcare & EMS Solutions Across the UAE — Powered by International SOS’s Global Expertise
Industry
Hospitals and Health Care
Company size
1,001-5,000 employees
Founded
2011
Headquarters
Abu Dhabi
LinkedIn followers
115,813
Via Medica International Healthcare is a leading UAE-based healthcare and emergency medical services provider, delivering scalable, licensed, and high-quality medical solutions across industries.
Following its acquisition by International SOS, the world’s leading health and security services organization, Via Medica now combines global expertise with deep local capabilities to deliver world-class healthcare to organizations across the UAE and the wider Gulf region.
With a team of over 700 licensed healthcare professionals, Via Medica in association with International SOS, provides on-site medical services, emergency response, occupational health solutions, and health workforce training to clients in energy, construction, government, academic, and humanitarian sectors. These services are underpinned by rigorous clinical governance, ISO-certified quality assurance, and compliance with UAE health regulations.
Via Medica’s operational capabilities include:
• BLS & ALS licensed ambulances
• Comprehensive Emergency Medical Services (EMS)
• Scalable On-Site Clinic Licensing & Mobilization
• Special Events & High-Profile Coverage
• Academic Health Support & Licensed School Nursing
• 24/7 Remote Topside Support & Telehealth
• Advanced Medical Training (AHA Standards)
• Occupational Health, Compliance, & Fitness-to-Work
• Industrial & Oil & Gas Sector Medical Expertise
Large reputable organizations trust and benefit from our integrated solutions that align with the UAE’s Vision 2031, advancing resilience, safety, and healthcare excellence.
Via Medica in association with International SOS, is setting new standards for readiness, resilience, and care, ensuring that workers in the UAE’s most vital sectors have access to world-class healthcare and emergency support, wherever they are.
Offices: M02, Al Bateen Street, CI Tower, Khalidiya., Abu Dhabi, AE
Clinical Operations & ConsultingTelemedicinePre-Hospital Emergency Medical ServicesConciergeExecutive & Occupational Health ServicesMedical Education & Curriculum DevelopmentAdvanced Field Operations for Police & MilitaryTopside SupportHome HealthcareMobile Clinics
How many Management & Leadership jobs are open in Abu Dhabi, United Arab Emirates right now?
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