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Full-time
high school, associate degree, bachelor degree
Posted 3d ago
~40 hrs/week
Responsibilities
The Executive Assistant provides moderate to complex administrative support to the executive management team, including document preparation, meeting coordination, and office resource management. They are also responsible for maintaining records, tracking purchase orders, and handling compliance-related filing tasks.
Requirements
Candidates must have a high school diploma or equivalent and at least four years of experience in an office or administrative support role. Proficiency in Microsoft Office products and the ability to type at least 45 words per minute are essential requirements.
Full job description
General Function:
Neighborhood Health Association (NHA) is seeking a highly organized and dependable Executive Assistant to Executive Management Team to support daily administrative operations. This role provides a variety of moderate to complex administrative support tasks and works closely with leadership and management team members to ensure efficient office operations. The ideal candidate is detail-oriented, professional, and able to manage multiple priorities in a fast-paced environment.
Position Overview:
This role assists leadership and staff by coordinating communications, preparing documents, organizing meetings, maintaining records, and managing office resources. The Executive Assistant to Executive Management Team helps facilitate smooth organizational workflows while maintaining professionalism, confidentiality, and a high level of customer service for staff, partners, and visitors.
Key Responsibilities:
A full range of moderate to complex clerical and secretarial assignments involving the use of judgment and discretion.
Projects are of moderate scope and complexity, such as completion of small to medium sized projects.
Day to day work is performed without general instruction, including new or unusual assignments. Independence and initiative are required.
Assignments and projects often involve coordinating with other work groups to gather routine information or solve problems.
Knowledge of applicable organizational infrastructure, policies, and procedures with thorough knowledge of office methods, procedures, and practices.
Compose and/or prepare correspondence, memoranda, promotional materials, forms, newsletters, manuals, and reports using appropriate word processing and spreadsheet tools. Perform basic statistical calculations on data for reports and presentations. Proofread letters and documents.
Create and maintain standard and electronic files and records according to organizational policy and regulatory requirements.
Responds timely to all phone, mail and electronic inquiries and schedules meetings both in-person and through electronic platforms.
Responsible for ordering and maintaining inventory of office supplies.
Responsible for coordinating and managing the NHA apparel store for employee NHA logo clothing.
Organizes and tracks the status of documents requiring signature of CEO.
Organizes tracking of purchase orders through authorization process and credit card/online purchases with established protocols.
Compliance department responsibilities such as certificate renewals, agreement/contract filing and tracking through software program.
Qualifications:
This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Additional education may not be substituted for this experience requirement. Associate or bachelor’s degree in business, Public Health, or related field strongly preferred.
Excellent verbal and written communication skills essential. A thorough knowledge of English grammar, punctuation, and spelling is required.
Intermediate or advanced level proficiency in the use of standard desktop applications, including the ability to produce documents and presentations of all kinds using word processing, spreadsheet, and presentation software tools. Literate in MSOffice products such as Word, Excel, Outlook, and Internet.
Must type at least 45 wpm, accurately.
Ability to learn, interpret independently, and apply a variety of complex policies and procedures.
Prioritizing assignments and dealing with numerous unforeseen interruptions and disruptions in the daily schedule. Works under tight deadlines.
Who We Are:
Neighborhood Health Association (NHA) is Northwest Ohio’s largest community health center system. Since 1969, we’ve grown to 13+ clinics offering medical, dental, pediatric, women’s, senior, and homeless care—plus a full-service pharmacy and lab. We focus on prevention and helping people take charge of their health
Our Mission:
Through our exceptional health care services, we empower and educate, aggressively working to eliminate health care inequities, while supporting personal responsibility for one’s own health regardless of the ability to pay.
Join Our Team:
We are a drug free workplace, and an Equal Opportunity Employer
Mission
Through our exceptional health care services, we empower and educate, aggressively working to eliminate health care inequities, while supporting personal responsibility for one’s own health regardless of the ability to pay.
Vision
Neighborhood Health Association ensures access to quality medical care for anyone in need. Through effective delivery of services, Neighborhood Health Association strives to become a national model of care for the under and uninsured in our community-empowering patients through responsiveness to their needs and fostering a workplace invigorated with enthusiasm for our singular purpose
Core Values
The Neighborhood Health Association is Driven by Excellence in all aspects of our work as demonstrated by the following abstract of our Core Values.
Organizational Pride and Commitment & Quality Care
We are highly skilled and committed to quality patient care and strong supportive services.
Outstanding Service
We are dedicated to providing top quality services, and thrive on creativity and ingenuity.
Integrity and Respect
We treat everyone with respect and dignity by listening, responding, and seeking to exceed expectations.
Collaboration
By collaborating, we can ensure the highest quality of health services for our community.
Financial Responsibility
We will manage our resources responsibly and in the best interest of the agency.
A full copy of our Core Values may be found at our Neighborhood Health Association’s community health centers.
Offices: 313 Jefferson Ave., Toledo , Ohio 43604, US · 2 Aurora Gonzalez Drive, Toledo, OH 43609, US · 1415 Jefferson Ave, Toledo, Ohio 43604, US · 430 Nebraska Ave, Toledo, Ohio 43604, US · 1020 Varland Ave, Toledo, Ohio 43605, US
Mental HealthDental Careand Primary CareHealth Care
How many Healthcare jobs are open in Toledo, OH right now?
There are currently 960 open healthcare positions in Toledo, OH listed on Clera. New openings are added daily as companies post roles.
Which companies are hiring for Healthcare roles in Toledo, OH?
Companies currently hiring include Bon Secours Mercy Health, ProMedica, The University of Toledo University College, The Toledo Clinic, Unison Health, among others. Browse the listings above to see every active employer.
Are there remote or hybrid Healthcare jobs in Toledo, OH?
Yes — 43 of the 960 open healthcare positions offer remote or hybrid work (15 remote, 28 hybrid).
How do I apply for Healthcare jobs in Toledo, OH?
Each listing links directly to the employer's application page. Apply early — fresh listings get the most recruiter attention in the first two weeks.