Administrative Jobs in Woluwe-Saint-Pierre - Sint-Pieters-Woluwe, Belgium (Now Hiring) — 6 open

A JOB OPPORTUNITY AT

The Head of Controlling, manages the controller’s team in all the controlling activities over the entire portfolio of projects.
S/He works closely with the Project, NewBizz, Finance and Administration Teams to provide accurate project accounting and financial information to set the foundations for sound project analysis, fact-based decision-making, and as such contribute to ensure the profitability of projects and of the company.
S/he contributes to ensure accurate company accounting, reporting figures and legal duties. S/He provides full compliance with group reporting and internal control standards, acting as a key interface between the local entity and Group Finance.

A JOB THAT INSPIRES YOU

Leadership & Governance

• Comply with RESPECT® and Com.panionship® principle
• Manage the Controlling team.
  • Mentor team members to better address client expectations, project challenges, Management requirements and Company expectations.
  • Ensuring optimized resources allocation to projects based on volume, operational complexity and risks, through justified workload analysis and a healthy work/life balance in line with Company goals and objectives.
  • Set annual objectives for team members in collaboration with the HR specialist and with the approval of the Finance Director regarding professional achievements and personal development.
  • Enforce RESPECT® within the team. Encourage team spirit, personal development and involvement in projects and company business and manage conflict between team members.
  • Manage, plan and approve holiday and other leave requests.
  • Foster a culture of compliance, accountability, and continuous improvement.
• Reports to the GOPA Com. Finance Director and act as key contact for Group Finance, auditors, and tax advisors

Projects Controlling

• Review and monitor project budgets from project initiation phase (tendering) up to the closure of the project.
• Monitor and follow-up the implementation phases of the projects in close collaboration with Project Managers, the Administrative Hub and the Accounting Team.
• Supervise and approve budgets in the ERP system.
• Approve purchase order and invoice allocation in the ERP system.
• Issue and validate the outgoing customers’ invoices and follow up customer payments.
• Set and monitor the quality of the controlling services in terms of accuracy, timeliness, and completeness according to company requirement and business needs.
• Ensure proper implementation and maintenance of internal control systems

Financial Analysis

• Prepare and coordinate project audits together with the Project Managers and Administrative team.
• Ensure proper, accurate and timely monthly, quarterly and yearly closure of project financials
• Monitor and ensure project margins are secured and in line with budgets.
• Make sure necessary accruals are recorded and followed up during quarterly closings.
• Ensure proper, accurate and timely monthly, quarterly and yearly project financial reporting in line with group requirements.
• Report any potential operational issues you identify and discuss them with the Project Manager, Division Director and Finance Director in a timely manner and propose effective solutions.

Compliance

• Ensure project financials compliance with all local tax, statutory and regulatory requirements (corporate tax, VAT, withholding taxes, etc.)
• Ensure Compliance requirements are met for all the projects in your portfolio, in close collaboration with the Project Managers and the Tax/Compliance Officers.

Audit & Compliance

• Assist in audits and business development references
• Lead Projects audits, ensuring timely and high-quality deliverables

Business Support & Organisation

• Support the Operations and Services departments by providing any Project financial information.
• Works in close relation with the accounting team.
• Quality, Safety and Environmental System. As a GOPA Com. staff member and as a Line Manager, guide your team in all aspects related to the implementation of the quality, safety and environmental policies and actions.

A BACKGROUND THAT CONVINCES US

• Degree in Finance.
• +5-10 years of relevant Project management/Controlling experience in an international environment
• Ability to manage a team
• Successful track record in controlling, Reporting and managing tight deadlines.
• Capacity for independent decision-making, taking initiative and exchange with C-level management on strategic orientation of the business.
• Fluent in French and English
• Proven experience with ERP systems

AN ENVIRONMENT THAT MOTIVATES YOU

READY FOR CHANGE?

About us

GOPA Com. is a leading insight and communications partner for the European Institutions. At GOPA Com., we develop bespoke communication strategies and offer an individual service tailored to meet the very specific needs of our clients, allowing us to effectively tell their story and get their message across.

We make sure to keep up to date with the latest trends in communication industry innovation, so that our clients have access to state-of-the-art communications solutions and applications. We offer a full range of services from preparatory research and insight to strategy development and implementation, and monitoring and assessment.

Our diverse and multi-lingual team of professionals combines youthful dynamism with mature insight to provide our clients with effective communications campaigns and products that deliver results. With 70 staff covering 17 nationalities, we are a truly international team with a global outlook.