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CancerCare Manitoba is a provincial agency which provides clinical and academic services and leadership for cancer control and the treatment of blood disorders. Our shared vision of a world free of cancer drives every me…
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Full-time
high school, professional certificate
Posted 4d ago
~40 hrs/week
Responsibilities
Provide administrative and secretarial support for the Pediatric Anesthesia Program, including scheduling staff and fellows using the VENTIS system. Coordinate provincial registries for Malignant Hyperthermia and Cholinesterase while managing general correspondence and statistical reports.
Requirements
Requires a high school diploma and completion of a recognized secretarial training program, with at least two years of administrative experience. Candidates must be proficient in medical terminology, typing (50 wpm), and Microsoft Office.
Shared Health leads the planning and coordinates the integration of patient-centered clinical and preventive health services across Manitoba. The organization also delivers some province-wide health services and supports centralized administrative and business functions for Manitoba health organizations.
Position Overview
Reporting to the Manager Health Services, and under the general direction of Site Medical Manager - Pediatric Anesthesia and the Administrative Director, WRHA/HSC Anesthesia Program, the incumbent is responsible for providing effective, efficient administrative and secretarial support for the Pediatric Anesthesia Program. This includes support for the University of Manitoba Malignant Hyperthermia Registry, the Manitoba Cholinesterase Registry, University of Manitoba PGME Program Administrator, Pediatric Anesthesia Resident Site Co-coordinator, Pediatric Anesthesia Fellowship and Simulation Programs, Pediatric Anesthesia BLS and PALS, and the Pediatric Anesthesia Pre-Admission Clinic (PAC).
Duties include:
Scheduling of Pediatric Staff Anesthesiologists and Fellows for clinical service in the OR, off-Site areas, Anesthesia Pre-admit Clinics as well as call coverage. Ensuring that schedules are up to date in the Anesthesia Program scheduling system (VENTIS).
Coordinating activities of the Provincial Malignant Hyperthermia Registry and Manitoba Cholinesterase Registry, including the creation of genealogical family trees for these Registries as well as maintenance of the respective provincial databases.
General secretarial responsibilities including receiving all incoming correspondence, inquiries and telephone calls and preparing a variety of general and confidential correspondence, administrative and statistical reports.
Experience
Two years previous secretarial/administrative assistant experience required.
Education (Degree/Diploma/Certificate)
Complete high school education, Manitoba standards, required.
Successful completion of a recognized secretarial training program required.
A combination of education and experience may be considered.
Certification/Licensure/Registration
Not Applicable
Qualifications and Skills
Preference will be given to those applicants competent in an Indigenous language and/or knowledge in Indigenous customs, traditions and values.
Typing 50 wpm, medical terminology (pass mark 75%) required.
Demonstrated proficiency in the use of Microsoft Office (Word, Excel, Access, PowerPoint).
Experience with Ventis preferred.
Demonstrated proficiency in SAP preferred.
Proficiency with EPR preferred.
Familiarity with HSC internal structure, corporate policies and procedures, and physical layout preferred.
Excellent interpersonal skills required.
Excellent communication and interpersonal skills required.
Decision-making ability, good judgement, initiative, and the ability to prioritize and handle assignments from more than one individual is essential.
Must be able to function well under stress and effectively contribute to a team environment.
Must respect the confidentiality of clinical and administrative information.
Physical Requirements
High stress environment with a heavy workload; position involves many interruptions while performing tasks; organizational skills are imperative.
May involve travelling and working in different locations within HSC complex due to the fact that individuals work out of different locations.
We have a unique ability to work together to make health care better. If you want to make a difference and contribute to supporting the health of your family, friends and neighbours, please apply today.
Interested candidates should select the "Apply" icon below to upload their cover letter, resume and copy of licenses/certification.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions in Shared Health that combine to equal more than 1.0 FTE.
Shared Health values and supports employment equity and workplace diversity and encourages all qualified individuals to apply. We thank all applicants but only those selected for an interview will be contacted.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Healthy people. Thriving communities. Partners in care.
Industry
Hospitals and Health Care
Company size
10,001+ employees
Headquarters
Winnipeg, Manitoba
LinkedIn followers
15,293
The Winnipeg Regional Health Authority (WRHA) is one of the largest and most diverse health regions in Canada. It is responsible for providing health care to more than 700,000 people living in the City of Winnipeg as well as the surrounding Rural Municipalities of East and West St. Paul and the Town of Churchill, located in northern Manitoba.
The WRHA also provides health care support and specialty referral services to nearly 500,000 Manitobans who live outside its boundaries as well as residents of northwestern Ontario and Nunavut who require the specialty referral services and expertise available in Winnipeg.
This page is not monitored 24/7 and does not provide medical advice.
Guidelines for public interactions with WRHA social media: https://bit.ly/49gt90O
Offices: 650 Main Street, 4th Floor,, Winnipeg, Manitoba R3B 1E2, CA
Healthy people. Thriving communities. Partners in care.
Industry
Hospitals and Health Care
Company size
10,001+ employees
Headquarters
Winnipeg, Manitoba
LinkedIn followers
15,293
The Winnipeg Regional Health Authority (WRHA) is one of the largest and most diverse health regions in Canada. It is responsible for providing health care to more than 700,000 people living in the City of Winnipeg as well as the surrounding Rural Municipalities of East and West St. Paul and the Town of Churchill, located in northern Manitoba.
The WRHA also provides health care support and specialty referral services to nearly 500,000 Manitobans who live outside its boundaries as well as residents of northwestern Ontario and Nunavut who require the specialty referral services and expertise available in Winnipeg.
This page is not monitored 24/7 and does not provide medical advice.
Guidelines for public interactions with WRHA social media: https://bit.ly/49gt90O
Offices: 650 Main Street, 4th Floor,, Winnipeg, Manitoba R3B 1E2, CA