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Full-time
high school, professional certificate
Posted 36d ago
Apply by Jul 17
~39 hrs/week
Responsibilities
Provides comprehensive clerical and administrative support to the Infection Prevention and Control staff, including document formatting and database maintenance. Manages scheduling, meeting coordination, and communication between supervisors and staff while ensuring strict confidentiality.
Requirements
Requires a high school diploma and completion of a recognized secretarial training program, with at least two years of directly related experience. Proficiency in Microsoft Office and a typing speed of 50 wpm are essential.
Grow your career in the Winnipeg Health Region! Our team provides a spectrum of health care services through an integrated network of sites, services and organizations. We’re united by a shared commitment to excellent and equitable health care.
Position Overview
Main functions (in order of importance):
Provides clerical support to Infection Prevention and Control (IP & C) staff as directed.
Types, formats and proofreads a variety of material including: correspondence, minutes, agendas, manuscripts, policies, procedures, etc., from hand written notes, or rough draft.
Composes routine correspondence as directed.
Collaborates with Infection Control Professional(s) regarding the design, changes and edits of templates, spreadsheets, form letters, and other varied documents and databases.
Assists with preparation of presentations in a variety of formats (e.g., PowerPoint, handouts).
Develops, maintains and updates a variety of databases (e.g., Healthcare associated infections such as antibiotic resistant organisms [ARO] and surgical site infections). This includes data collection and entry, assisting with analysis and organization of information, and assisting with preparation of reports.
Implements and maintains various audit databases (e.g., hand hygiene, equipment cleaning).
Assists with organization and preparation of information for reports.
Receives telephone calls and relays messages as appropriate, greeting & assisting personal callers and answering routine inquiries.
Handles difficult staff, clients and/or their families in a calm & diplomatic manner.
Independently responds to regional inquiries dealing with operations and various corporate procedures.
Maintains IP&C staff calendars of commitments and ensures that all pertinent material/information is available and organized.
Develops, maintains and revises electronic and paper filing systems as well as a variety of documents, presentations and databases.
Arranges, books and confirms meetings, special events and appointments; books rooms, distributes invitations, arranges speaker accommodations, food/refreshments and equipment.
Prepares notices of regular standing meetings, agendas, minutes and relevant background information and distributes in a timely manner. Attends meetings to record minutes and follows-up on items resulting from the meetings.
Develops, maintains and revises office filing system.
Opens, sorts, logs, prioritizes and distributes incoming mail and other material and coordinates the flow of information. Provides liaison between supervisor and staff.
Assembles, photocopies, collates, indexes, distributes, faxes and e-mails a variety of material as required.
Arranges travel schedules and books accommodations, appointments, meeting rooms, etc.
Completes expense account information and submits invoices where applicable.
Monitors office supplies, orders and maintains inventory of same and organizes and maintains a purchasing record system.
Assists with literature searches upon request using a library service and maintains a central computer database of articles and reports.
Maintains absolute confidentiality of all client and job-related matters.
Provides cross coverage for other Infection Prevention and Control administrative staff.
Proposes novel solutions to facilitate clerical efficiency within the WRHA IP & C Program, as applicable.
Updates website information regarding events/education materials of the WRHA IP & C Program.
Adheres to all safety and health regulations and safe work practices.
May be required to perform other duties and functions related to this job description not exceeding above stated skills and capabilities.
Experience
Two years directly related experience.
Experience with e-mail and computerized calendars.
Experience scheduling and coordinating meetings.
Previous health care experience would be an asset.
Education (Degree/Diploma/Certificate)
Successful completion of a high school or equivalent program of studies required.
Successful completion of a recognized secretarial training/applied office skills program required.
A combination of education and experience may be considered.
Qualifications and Skills
Proficiency with computerized systems (Microsoft Word, Access, PowerPoint and Excel) is essential.
Typing speed 50 wpm.
Ability to record and prepare minutes and agendas.
Excellent communication skills, verbally and in writing.
Ability to prioritize a large workload and independently complete a variety of secretarial duties.
Ability to work in a fast-paced environment and work effectively under pressure to meet deadlines.
Demonstrated problem-solving skills.
Demonstrated ability to effectively contribute to a team environment.
Ability to maintain a high level of confidentiality.
Physical Requirements
Required to work for long periods of time at a computer.
This position requires a current satisfactory Criminal Records Check (including Vulnerable Sector Search), Child Abuse Registry Check and Adult Abuse Registry Check as conditions of employment. The successful candidate will be responsible for any service charges incurred. A security check is considered current if it was obtained no more than six (6) months prior to the start of employment.
Please note that an employee is not permitted to hold two or more positions across the WRHA legal entity that combine to equal more than 1.0 EFT. The WRHA legal entity includes Churchill Health Centre, Deer Lodge Centre, Golden Door Geriatric Centre, Golden West Centennial Lodge, Grace Hospital, Middlechurch Home of Winnipeg, Pan Am Clinic, River Park Gardens, Victoria General Hospital, WRHA corporate programs, and WRHA community health services.
Interviewed candidates may be called upon to participate in a skills assessment.
Any application received after the closing time will not be included in the competition.
We welcome applications from people with disabilities. Accommodations are available upon request during the assessment and selection process.
Manitoba healthcare employers, in partnership with the Indigenous community, are committed to increasing the representation of Indigenous People within all levels of our workforce. Indigenous applicants are encouraged to apply and to voluntarily self-identify as being of Indigenous descent in their cover letter/application.
Related keywords
Infection Prevention and ControlIP&CHealthcare AdministrationCUPEDatabase ManagementMedical SecretarialData CollectionAudit DatabasesHand Hygiene AuditsClinical SupportCorporate ProceduresElectronic FilingExpense AccountsLiterature SearchesWinnipeg Regional Health Authority
Healthy people. Thriving communities. Partners in care.
Industry
Hospitals and Health Care
Company size
10,001+ employees
Headquarters
Winnipeg, Manitoba
LinkedIn followers
15,042
The Winnipeg Regional Health Authority (WRHA) is one of the largest and most diverse health regions in Canada. It is responsible for providing health care to more than 700,000 people living in the City of Winnipeg as well as the surrounding Rural Municipalities of East and West St. Paul and the Town of Churchill, located in northern Manitoba.
The WRHA also provides health care support and specialty referral services to nearly 500,000 Manitobans who live outside its boundaries as well as residents of northwestern Ontario and Nunavut who require the specialty referral services and expertise available in Winnipeg.
This page is not monitored 24/7 and does not provide medical advice.
Guidelines for public interactions with WRHA social media: https://bit.ly/49gt90O
Offices: 650 Main Street, 4th Floor,, Winnipeg, Manitoba R3B 1E2, CA
Healthy people. Thriving communities. Partners in care.
Industry
Hospitals and Health Care
Company size
10,001+ employees
Headquarters
Winnipeg, Manitoba
LinkedIn followers
15,042
The Winnipeg Regional Health Authority (WRHA) is one of the largest and most diverse health regions in Canada. It is responsible for providing health care to more than 700,000 people living in the City of Winnipeg as well as the surrounding Rural Municipalities of East and West St. Paul and the Town of Churchill, located in northern Manitoba.
The WRHA also provides health care support and specialty referral services to nearly 500,000 Manitobans who live outside its boundaries as well as residents of northwestern Ontario and Nunavut who require the specialty referral services and expertise available in Winnipeg.
This page is not monitored 24/7 and does not provide medical advice.
Guidelines for public interactions with WRHA social media: https://bit.ly/49gt90O
Offices: 650 Main Street, 4th Floor,, Winnipeg, Manitoba R3B 1E2, CA