We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers…
Skills: Legal Secretarial Skills, Microsoft Office, Billing Software, CRM Systems, Time Management
We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers…
Central and Western, Hong Kong Island, Hong Kong S.A.R. · On-site
Entry level
Overview of role Join Walkers Professional Services (WPS) – shape the future with an industry leader Walkers Professional Services (WPS) is a dynamic, fast-growing provider of corporate, fiduciary and regulatory services…
Skills: Corporate Administration, Data Cleansing, SLA Management, Microsoft Excel, Microsoft Word
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Skills: Strategic Leadership, Private Capital, Trusts Law, Client Relationship Management, Business Development
Vice President - Fiduciary - Bespoke - Cayman Islands
Cayman Islands · On-site
$130k–$165k/yr
Senior
We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Vice President - Fiduciary - Structured Finance - Cayman Islands
Cayman Islands · On-site
$130k–$165k/yr
Senior+
We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Skills: Investment Funds Law, Business Development, Practice Management, Client Relationship Management, Mentoring
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Skills: Conflicts Analysis, Intapp, Corporate Research, Risk And Compliance, Legal Research
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Skills: Corporate Law, Mergers and Acquisitions, Equity Capital Raising, Corporate Governance, Project Management
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Partner - Private Capital & Trusts - Cayman Islands
Cayman Islands · On-site
$300k–$400k/yr
Senior+
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Skills: Private Capital, Trusts Law, Business Development, Practice Management, Client Relationship Management
We are a leading international law firm for global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and…
Skills: Insurance Law, Business Development, Practice Management, Client Relationship Management, Mentoring
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Full-time
professional certificate
Discretionary Performance Based Bonus, Pension, Fully Covered Health Insurance, 5 Weeks Vacation
Posted 4d ago
~40 hrs/week
Responsibilities
Provide high-level administrative support to senior attorneys and partners, including drafting legal documents and managing billing systems. Act as a key liaison between clients and internal departments to ensure efficient workflow and seamless communication.
Requirements
Requires a recognized legal secretarial qualification and at least 5 years of experience in a legal or professional services environment. Candidates must be proficient in Microsoft Office and possess strong organizational skills and a high level of discretion.
Full job description
We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
Overview of role
Walkers invites applications from suitably qualified Caymanians or Residency with Employment Rights Certificate holders for the position of Executive Legal Secretary.
The Executive Legal Secretary will work as part of a high functioning team in delivering exceptional client service. The individual will provide high-level administrative support to senior attorneys and partners. This role requires exceptional organizational skills, discretion, and a deep understanding of legal procedures and documentation. The Executive Legal Secretary will report into the Head of Secretarial Services and act as a key liaison between clients, legal professionals, and internal departments, ensuring seamless communication and efficient workflow.
Our Executive Legal Secretaries support a range of practice groups, each of which commands distinct skills and experience. Our current vacancies are listed below.
Investment Funds – No current vacancies
Regulatory – No current vacancies
Finance & Corporate – Currently recruiting
Private Trust and Capital – No current vacancies
Insolvency and Dispute Resolutions –No current vacancies
Duties, Responsibilities & Person Specification
Preparation of first drafts of documents including (without limitation) company incorporations and formations using the firm's document automation platform Exari/Document Drafter
Arranging for document s to be notarised and apostilled
Creating, editing, amending documents including the preparation of "blacklined" documents and compiling signature packs
Maintaining accurate records including saving correspondence and documents in the appropriate electronic matter file
Making all necessary filings with internal and external bodies in relation to, inter alia, special resolutions, ordinary resolutions, amended and restated memorandum and articles of association, changes of directors and officers
Liaising with registered offices to obtain current company constitutional documents, statutory registers and Certificates of Good Standing
Maintaining client confidentiality including restricting sensitive matters and maintaining insider lists
Carrying out court and CORIS searches including name reservations
Submitting e-Gazette notices
Implement and maintaining Billing lawyers' billing and collections system including drafting of billing narratives, maintaining client billing addresses and billing rules, assisting with collections, liaising with clients and liaising with the Accounts Department
Responding to internal and external telephone enquiries, and ensuring that every call is attended to in a professional and polite manner
Diary management including scheduling client meetings, preparing agendas and ensuring logistics are handled smoothly
Booking travel arrangements and reconciling expense claims
Arranging the opening and closing of files including running conflict checks
Organising cheque requests and EFTs (Electronic Funds Transfer)
Maintain and update details of client contacts within the Lawyer's personal contact database under InterAction
Liaising with clients as appropriate and in accordance with Lawyer's instructions and firm policies
Photocopying, scanning and couriering of documents and correspondence
Supporting and working in collaboration with members of the secretarial team and other business services teams to meet required deadlines
Providing cover for other secretaries within the team during times of absence, as required
Familiarisation and compliance with the Firm's housestyle
Familiarisation and compliance with Firm's policies relevant to the purpose of the job
Participating in special projects as and when required in relation to the Firm's and the Lawyers' practice areas
Carrying out any other duties commensurate with the purpose of the job, including the performance of duties outside normal working hours
Education, Skills & Experience
A recognised legal secretarial qualification from a recognised university or college
A minimum of 5 years secretarial experience in a legal or professional services environment supporting senior professionals
A strong understanding of legal terminology, procedures and documentation
Experience with legal practice management and document management systems
Candidates will need to demonstrate a high level of effectiveness in each of the following skills and abilities:
High level of proficiency in Microsoft Office applications
Familiarity with billing software and CRM systems
Exceptional organisational and time management skills
High level of discretion and professionalism
Excellent client service
Strong written and verbal communication skills with the ability to relate to people at all levels
Ability to work independently and collaboratively
Calm under pressure, with a flexible and proactive mindset
Excellent attention to detail
70 wpm typing skill with an accuracy of 98%
Positive attitude with a practical, common-sense approach; resilient
To work in a flexible manner and respond to changing circumstances and emergency situations
Pro-active and flexible attitude for any ad-hoc tasks
Willingness to broaden skills to meet evolving requirements
Compensation Data
Walkers offers a dynamic working environment with opportunities for career progression and an excellent remuneration package, including a discretionary performance based bonus, pension and fully covered health insurance for employees and 5 weeks' vacation. Remuneration will commensurate with qualifications and experience.
Only candidates selected for interview will be contacted after the deadline.
#LI-LQ1
Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
Related keywords
ExariDocument DrafterInterActionCORISe-GazetteCompany IncorporationsNotarizationApostilleBlacklined DocumentsSignature PacksConflict ChecksEFTLegal Practice ManagementDocument Management SystemsFiduciary ServicesCorporate Law
Walkers is a leading international law firm that provides legal, corporate, fiduciary and compliance services to global corporations, financial institutions, capital markets participants and investment fund managers. Clients include FORTUNE 100 and FTSE 100 companies, as well as the most innovative firms and institutions across the financial markets. Our lawyers are highly qualified, experienced, committed to client service and held in high regard for their ability to deliver outstanding legal advice.
Walkers is experienced in all types of international and cross-border transactions, covering a broad range of sectors, with a particular focus on both contentious and non-contentious corporate and finance law, investment funds, private equity, structured products, capital markets, private capital and trusts. We deliver clear, practical advice based on an in-depth knowledge of the legal, regulatory and commercial environment in Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Jersey and Ireland.
We are consistently ranked in the top tier of leading global legal directories, with clients describing Walkers as "a top-class firm" and "stellar," adding: "They are dedicated and responsive..."
Walkers Professional Services ("WPS") is a leading provider of corporate, corporate governance, regulatory compliance and fiduciary services to corporate and institutional clients across global financial centres.
We understand our clients' need for both market-leading expertise and value for spend, and believe our unique integrated legal and professional services team combined with our state of the art technology, positions WPS to deliver on this promise.
Offices: 190 Elgin Avenue, George Town, Grand Cayman KY1-9001, KY · The Exchange, Georges Dock, Dublin, Dublin 1, IE · Park Place, 55 Par La Ville Road, Hamilton, Hamilton HM11, BM · 171 Main Street, Road Town, Tortola VG1110, VG · Burj Daman, Level 14, Dubai, Dubai, AE
Walkers is a leading international law firm that provides legal, corporate, fiduciary and compliance services to global corporations, financial institutions, capital markets participants and investment fund managers. Clients include FORTUNE 100 and FTSE 100 companies, as well as the most innovative firms and institutions across the financial markets. Our lawyers are highly qualified, experienced, committed to client service and held in high regard for their ability to deliver outstanding legal advice.
Walkers is experienced in all types of international and cross-border transactions, covering a broad range of sectors, with a particular focus on both contentious and non-contentious corporate and finance law, investment funds, private equity, structured products, capital markets, private capital and trusts. We deliver clear, practical advice based on an in-depth knowledge of the legal, regulatory and commercial environment in Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Jersey and Ireland.
We are consistently ranked in the top tier of leading global legal directories, with clients describing Walkers as "a top-class firm" and "stellar," adding: "They are dedicated and responsive..."
Walkers Professional Services ("WPS") is a leading provider of corporate, corporate governance, regulatory compliance and fiduciary services to corporate and institutional clients across global financial centres.
We understand our clients' need for both market-leading expertise and value for spend, and believe our unique integrated legal and professional services team combined with our state of the art technology, positions WPS to deliver on this promise.
Offices: 190 Elgin Avenue, George Town, Grand Cayman KY1-9001, KY · The Exchange, Georges Dock, Dublin, Dublin 1, IE · Park Place, 55 Par La Ville Road, Hamilton, Hamilton HM11, BM · 171 Main Street, Road Town, Tortola VG1110, VG · Burj Daman, Level 14, Dubai, Dubai, AE