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$19/hr–$21/hr
Part-time
high school, bachelor degree, professional certificate
Competitive Salaries, Vacation Time, Paid Statutory Holidays, Tiered Health Benefits, Dental Benefits, Long Term Disability
Posted 62d ago
~23 hrs/week
Responsibilities
Coordinate nursing and home support visits using scheduling software to ensure continuity of care and operational efficiency. Manage client referrals, handle phone inquiries, and adjust daily schedules based on staffing changes and client needs.
Requirements
Requires a high school diploma, with university/college education or certificates in Office Administration or Medical Terminology preferred. Experience in logistics, scheduling software (like AlayaCare), and healthcare environments is highly advantageous.
Full job description
Requisition Details:
Employment Status: Permanent, Part-time (0.6 FTE) Program Name: Visiting Nursing Number of Hours Bi-Weekly: 45 Work Schedule: Days, Evenings, Weekends Union/Bargaining Unit: LiUNA On Call: No Existing Vacancy: Yes – we’re currently hiring candidates for an existing vacancy in this position.
This position requires approximately 4 week in person orientation that takes place in Trenton. Training occurs during day time hours Monday - Friday.
About us:
VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide the support people need and want at home and in the community, so they can live healthier, happier lives surrounded by loved ones.
VON - At the heart of care.
About the role:
Are you passionate about health care and ready to make a meaningful impact in your community? As a Client Service Associate (CSA), you'll coordinate nursing and home support visits with our clients using scheduling software and digital tools, ensuring smooth operations and excellent communication. If you are tech-savvy, customer service-oriented, and enjoy problem-solving in a fast-paced environment, we have a career in planning and scheduling for you!
What we offer:
Competitive salaries, vacation time, and paid statutory holidays
Tiered Benefits (health, dental, LTD) for eligible employees and an Employee Assistance Program
Defined Benefit Pension Plan with company contribution for eligible employees
Work-life balance from structured schedules
Comprehensive orientation program
Opportunities for skill development, eLearning, and career advancement
Exposure to new health care technology
What you'll do:
Assign visits to nurses and home support workers based on local geography and client needs, while ensuring continuity of care and following guidelines and planning procedures
Manage daily tasks, including receiving and processing client referrals and updates, and responding to phone inquiries from clients, doctors, service providers, and other agencies
Handle scheduling by managing advanced plans and making daily adjustments due to sick calls, client cancellations, and new client admissions, while also taking care of administrative duties
Work closely with team members and management to ensure adequate staffing levels each day and deliver quality care. Also, forecast staffing needs for the week
Support clients, nurses, and home support workers to ensure they receive high-quality care
Adapt to a fast-paced environment with changing priorities while meeting daily and weekly scheduling deadlines
Protect confidential information about clients, colleagues, suppliers, and VON's operations
Perform other duties as assigned
What we're looking for:
University or college education preferred; high school diploma required
Office Administration Certificate, Medical Terminology Certificate, or equivalent experience is an asset
Proficiency in MS Office programs, Outlook, faxing software, and database management
Experience in a logistics or scheduling environment; familiarity with scheduling software such as AlayaCare is an asset
Experience in a healthcare environment is advantageous
Previous customer service experience in a contact center environment is an asset
Experience in a unionized environment is a benefit
A current and original copy of a satisfactory Criminal Records Check
The use of Personal Protective Equipment (PPE) may be required
VON Canada: Careers that fit your life. Join our team today!
A quick note: This posting is for recruitment purposes. Full job descriptions are available.
Working conditions and physical demands: This role requires a detail-oriented approach in a dynamic environment, with physical activity including lifting, carrying (using proper techniques), bending, reaching, kneeling, and other movements that emphasize good body mechanics. Individuals in the role are required to walk, sit, stand, and climb stairs throughout the day, with some tasks requiring fine hand movements.
Attention Current Employees (Internal Applicants): If you are applying to a unionized position and you are a member of its bargaining unit, please be aware that this posting may remain open beyond the deadline if there are not enough applicants to fill the position(s). If the posting remains open after the initial deadline, VON may close the posting at its’ discretion or a rolling deadline equivalent to the posting period specified in your Collective Agreement will be deemed, and each successive period will be treated as a separate posting for purposes of comparing seniority between candidates.
Other commonly searched for terms: Administrative Assistant, Medical Office Administrative Assistant, Clerk, Scheduling Clerk, Scheduler
VON Canada has been leading care at home for over 125 years. Today, we are a highly-trusted non-profit organization that works with our clients, employees, volunteers and partners to provide innovative clinical, personal and social support to people who want the comfort and peace of mind of living in their own homes and communities.
Our 6,300 employees and 6,500 volunteers deliver a wide range of vital health and wellness services, helping people remain healthy and at home for as long as possible.
As valued and responsive health system partners at the heart of home and community care, we are distinguished by our commitment to client care and by our strong community roots and local engagement.
Offices: 100-2315 St. Laurent Blvd, Ottawa, ON K1G 4J8, CA · 7b Oxford St, Sault Ste. Marie, Ontario P6B 1R7, CA · 446 Grey St, Brantford, Ontario N3S 7L6, CA · 7075 Bayers Rd, Halifax, Nova Scotia B3L 2C2, CA · 9319 Commercial St, New Minas, Nova Scotia B4N 3G2, CA
Health in the communityHealth at homeRespite and Caregiver SupportEnd of Life CareSocial ConnectionNursingPersonal SupportPhysiotherapySpeech-language pathologySocial Work
VON Canada has been leading care at home for over 125 years. Today, we are a highly-trusted non-profit organization that works with our clients, employees, volunteers and partners to provide innovative clinical, personal and social support to people who want the comfort and peace of mind of living in their own homes and communities.
Our 6,300 employees and 6,500 volunteers deliver a wide range of vital health and wellness services, helping people remain healthy and at home for as long as possible.
As valued and responsive health system partners at the heart of home and community care, we are distinguished by our commitment to client care and by our strong community roots and local engagement.
Offices: 100-2315 St. Laurent Blvd, Ottawa, ON K1G 4J8, CA · 7b Oxford St, Sault Ste. Marie, Ontario P6B 1R7, CA · 446 Grey St, Brantford, Ontario N3S 7L6, CA · 7075 Bayers Rd, Halifax, Nova Scotia B3L 2C2, CA · 9319 Commercial St, New Minas, Nova Scotia B4N 3G2, CA
Health in the communityHealth at homeRespite and Caregiver SupportEnd of Life CareSocial ConnectionNursingPersonal SupportPhysiotherapySpeech-language pathologySocial Work