Houston, Texas, United States · Hybrid
Are you the kind of person who lives in your calendar, color-codes your inbox, and finds real satisfaction in turning a messy to-do list into a calm, well-run day? Do you enjoy helping people stay organized, keeping thin…
Skills: Scheduling, Client Communication, CRM Management, Microsoft 365, Outlook
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Support the Client Experience team by managing schedules, preparing meeting materials, and maintaining accurate CRM records. Coordinate tasks across various internal teams and handle client onboarding and routine communications.
Requires strong organizational habits, attention to detail, and proficiency in Microsoft 365. Candidates should possess excellent communication skills and a client-focused mindset, with a preference for those who can operate independently in a remote setting.
Are you the kind of person who lives in your calendar, color-codes your inbox, and finds real satisfaction in turning a messy to-do list into a calm, well-run day? Do you enjoy helping people stay organized, keeping things moving behind the scenes, and being the steady presence everyone counts on? If so, we want you!
Note: This is a majority remote, work-from-home position; however, we do require someone who resides in the Houston area as we currently meet in-person one day a week.
Virtuas is not just another IT services company. We are a Certified B Corporation dedicated to using business as a force for good. We pride ourselves on our thoughtful approach to IT solutions and our commitment to social and environmental responsibility.
In this role, you will work alongside our Client Experience (CX) team to keep client communications, schedules, and follow-through running smoothly. You will help our CX team look and feel buttoned-up to the people they serve, handle the coordination details that make their work possible, and make sure nothing slips through the cracks. For this role, we care less about your years of work experience and more about how you operate. We believe a person who naturally tracks loose ends, anticipates what someone needs before they ask, and takes pride in tidy, accurate work can grow into almost anything. If you have kept a small business, a household, a volunteer group, or a busy team running, you may be exactly who we are looking for.
Support the CX team with scheduling, meeting prep, follow-ups, and routine client communications.
Help prepare agendas, notes, and recaps for client meetings and Business Technology Reviews.
Keep CRM records, account notes, and project information accurate and up to date.
Coordinate small tasks across our service desk, consulting, sales operations, and finance teams so the CX team does not have to chase them down.
Assist with client onboarding paperwork, welcome communications, and the small touches that make a new client feel taken care of.
Track open items, renewal dates, and outstanding requests, and proactively flag anything that needs attention.
Help draft clear, friendly client emails and follow-ups in plain, everyday language.
Pitch in on referral and review outreach, case study coordination, and other initiatives that keep our clients engaged and our story shareable.
Strong organizational habits and a real attention to detail. You enjoy keeping lists, tracking commitments, and closing loops.
Excellent written and verbal communication. You write clearly, sound friendly on the phone, and know how to match your tone to the audience.
Comfort with Microsoft 365, especially Outlook, Teams, Word, and Excel. Exposure to a CRM or ticketing system is a plus, but not required.
A genuinely client-focused mindset. You like helping people, and you take pride in making their day easier.
The discipline to stay focused and productive in a mostly remote setting.
Willingness to learn the basics of how IT services work so you can support the CX team with confidence.
Opportunities for professional growth and development
A collaborative and supportive work environment
Direct exposure to client experience, operations, marketing, and IT services work
A company culture that values social and environmental responsibility
Flexible, majority remote work.
Medical, Dental, Vision.
Equity incentive program.
401k with employer match.
Profit sharing.
15 days PTO, 20 days PTO after one year.
Paid holidays.
Company laptop.
Mileage and expense reimbursement.
Redefining IT: Integrity & Transparency | Certified B Corp
Virtuas is a force for good in the IT industry. As a leading provider of IT consulting and managed services, Virtuas supports both commercial and non-profit organizations with integrity and transparency. A Certified B Corp, Virtuas operates on a sustainable business model that balances profitability with social and environmental responsibility.
Offices: 5718 Westheimer Rd, STE 1000, Houston, Texas 77057, US
Redefining IT: Integrity & Transparency | Certified B Corp
Virtuas is a force for good in the IT industry. As a leading provider of IT consulting and managed services, Virtuas supports both commercial and non-profit organizations with integrity and transparency. A Certified B Corp, Virtuas operates on a sustainable business model that balances profitability with social and environmental responsibility.
Offices: 5718 Westheimer Rd, STE 1000, Houston, Texas 77057, US
