Leuven, Flemish Brabant, Belgium · Remote OK
About us: At Pencil, we are driving innovation in advertising technology through our state-of-the-art SaaS product, which harnesses Generative AI to redefine content creation. Our mission is to make AI the default in adv…
Skills: Inbox Management, Calendar Coordination, Travel Planning, Meeting Support, Strategic Planning
London, England, United Kingdom · Remote OK
About Pencil At Pencil, we are driving innovation in advertising technology through our state-of-the-art SaaS product, which harnesses Generative AI to redefine content creation. Our mission is to make AI the default in …
Skills: UK Employment Law, Employee Relations, Performance Management, Manager Coaching, Org Design
New York, New York, United States · Hybrid
About us At Pencil, we are driving innovation in advertising technology through our state-of-the-art SaaS product, which harnesses Generative AI to redefine content creation. Our mission is to make AI the default in adve…
Skills: Customer Success Management, Onboarding, Implementation, Enterprise Account Management, Retention Strategy
Leuven, Flemish Brabant, Belgium · Remote OK
About us: At Pencil, we are driving innovation in advertising technology through our state-of-the-art SaaS product, which harnesses Generative AI to redefine content creation. Our mission is to make AI the default in adv…
Skills: Product Design, UI Design, Interaction Design, Visual Design, Figma
Leuven, Flemish Brabant, Belgium · Remote OK
About us: At Pencil, we are driving innovation in advertising technology through our state-of-the-art SaaS product, which harnesses Generative AI to redefine content creation. Our mission is to make AI the default in adv…
Skills: Product Design, UI Design, Interaction Design, System Thinking, User Research
Plounérin, Brittany, France · Remote OK
About us At Pencil, we are driving innovation in advertising technology through our state-of-the-art SaaS product, which harnesses Generative AI to redefine content creation. Our mission is to make AI the default in adve…
Skills: Customer Success Management, Onboarding, Implementation, Enterprise Account Management, Retention Strategy
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Provide high-level administrative support to the C-Suite by managing complex calendars, inboxes, and travel logistics. Ensure strategic focus for leadership through proactive planning, meeting documentation, and brand-aligned internal and external communications.
Requires at least 3 years of experience supporting senior leadership within a remote-first tech, marketing, or creative environment. Must possess mastery of Google Suite and the ability to coordinate across multiple time zones with high discretion and pragmatism.
At Pencil, we are driving innovation in advertising technology through our state-of-the-art SaaS product, which harnesses Generative AI to redefine content creation. Our mission is to make AI the default in advertising without replacing creative people. To achieve this, we need to make sure that our technology isn’t just in the hands of big brands - we need to try to help small businesses and creative individuals too.
As the Executive Assistant to our C‑Suite, you'll be the pragmatic backbone behind our leadership's daily momentum. You'll own inboxes, diaries, and correspondence with clarity, confidence, and crisp execution. You will be a part of our high velocity, creative first environment. Your mission: anticipate needs, enable strategic focus, and reflect Pencil’s relentless pursuit to surprise the world with what creativity can do.
Inbox & Communication Management: Own key the email inboxes of our C-Suite: triage, prioritise, draft replies that reflect our voice, escalate when needed, and ensure follow‑up.
Diary & Travel Coordination: Manage complex, multi‑time‑zone calendars, schedule internal/external meetings, plan travel and logistics.
Proactive Planning: Anticipate upcoming priorities - collate documents, draft agendas, and highlight action items.
Meeting Support: Join leadership meetings, take excellent notes, track action items, and ensure timely follow‑through.
Communication & Brand Alignment: Craft communications - emails, internal memos, meeting summaries that reflect Pencil’s polished, creative, and high-performance brand tone.
Ad‑hoc Strategic Support: Support special projects and coordinate across functions with precision.
Must have at 3+ years experience supporting C‑level or senior leadership - this must be in a remote-first, fast‑paced tech, marketing, or creative environment.
Mastery of diary tools, Google suite, and real-time inbox management.
Exceptional written and verbal communication - able to articulate on-brand tone for external and internal audiences.
Highly pragmatic: sharp prioritisation, efficient time‑management, and ability to balance routine tasks with strategic demands.
Proactive, intelligent, and discreet: you anticipate needs, adapt to shifting priorities, and manage confidentiality.
Experience with multi‑time‑zone coordination (ideally across Europe, Americas, Asia).
Tech‑savvy and flexible: comfortable with new tools, learning quickly, and problem solving.
25 days PTO plus public holidays, although we operate a Flexible Time Off scheme
Health insurance / private medical cover
Monthly stipend towards wellness, fitness, and learning and development
Remote - work from anywhere in your home country
Enhanced parental leave policies, whether you become a parent through birth, adoption or surrogacy
Access to our Pencil office in The Shard, London
We Work all access
Flexible working hours
Marketing's AI Operating System. Part of The Brandtech Group.
Pencil is Marketing's AI Operating System. We help enterprise brands aggregate AI models, enforce governance, and scale creative and media, safely. From insight to production to distribution, we unify the entire marketing workflow in one platform. Most enterprise teams are stuck in pilot purgatory, testing AI tools that never scale, stitching together fragmented workflows, and watching budgets disappear into non-working spend. We built Pencil to end that. We aggregate the best AI models from every provider –OpenAI, Google, Adobe, and more– into a single governed platform. This is what we call the Open Garden: you're never locked into one vendor's roadmap. You get the best model for every use case, today and tomorrow. Our platform unifies the entire marketing workflow –from insight and creative concept through production, governance, and media distribution. Enterprise teams can design, orchestrate, and scale creative systems that hold up in production, across markets and languages, without sacrificing brand control. Act 1 is efficiency. Reduce creative production costs by up to 50%, automate localization, and free up budget buried in agency fees and manual process. Act 2 is growth. Reinvest those savings into media performance –more variants, better ROAS, faster iteration. We believe AI should be a tool for the humans behind great marketing, not a replacement for them. The right tool changes what's possible. SOC2 certified. No-Train policy. IP indemnification. Built for the security, scale, and governance that global brands actually need. Trusted by Diageo, Unilever, Indeed, and L'Oréal. Gartner Cool Vendor 2025. Founded in 2018. Part of The Brandtech Group since 2023.
Offices: 151 Rosebery Avenue, London, England EC1R 4AB, GB · 03-01, 39 Hong Kong Street, Singapore, Singapore 059678, SG · Los Angeles, CA 90036, US · 578 Broadway, New York, NY 10012, US
Marketing's AI Operating System. Part of The Brandtech Group.
Pencil is Marketing's AI Operating System. We help enterprise brands aggregate AI models, enforce governance, and scale creative and media, safely. From insight to production to distribution, we unify the entire marketing workflow in one platform. Most enterprise teams are stuck in pilot purgatory, testing AI tools that never scale, stitching together fragmented workflows, and watching budgets disappear into non-working spend. We built Pencil to end that. We aggregate the best AI models from every provider –OpenAI, Google, Adobe, and more– into a single governed platform. This is what we call the Open Garden: you're never locked into one vendor's roadmap. You get the best model for every use case, today and tomorrow. Our platform unifies the entire marketing workflow –from insight and creative concept through production, governance, and media distribution. Enterprise teams can design, orchestrate, and scale creative systems that hold up in production, across markets and languages, without sacrificing brand control. Act 1 is efficiency. Reduce creative production costs by up to 50%, automate localization, and free up budget buried in agency fees and manual process. Act 2 is growth. Reinvest those savings into media performance –more variants, better ROAS, faster iteration. We believe AI should be a tool for the humans behind great marketing, not a replacement for them. The right tool changes what's possible. SOC2 certified. No-Train policy. IP indemnification. Built for the security, scale, and governance that global brands actually need. Trusted by Diageo, Unilever, Indeed, and L'Oréal. Gartner Cool Vendor 2025. Founded in 2018. Part of The Brandtech Group since 2023.
Offices: 151 Rosebery Avenue, London, England EC1R 4AB, GB · 03-01, 39 Hong Kong Street, Singapore, Singapore 059678, SG · Los Angeles, CA 90036, US · 578 Broadway, New York, NY 10012, US
