Geneva, Geneva, Switzerland · On-site
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Skills: Executive Support, Legal Administration, Governance, Meeting Coordination, Research
Geneva, Geneva, Switzerland · On-site
Manager, Private Resource Mobilization - GL E - Defined Duration until December 2029 As the Global Fund launches its Grant cycle 8 (2027-2029) and adapts to a fast changing global health environment, resource mobilizatio…
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Geneva, Geneva, Switzerland · On-site
Replenishment Logistics, Pledges and Contributions Analyst - GL B - Defined Duration until December 2029 The Resource Mobilization Department has primary responsibility for the strategic development and implementation of…
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Geneva, Geneva, Switzerland · On-site
Portfolio Officer, Public Resource Mobilization - GL C - Defined Duration until December 2029 The Resource Mobilization department has primary responsibility for the strategic development and implementation of the Global…
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Geneva, Geneva, Switzerland • On-site
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The Executive Assistant provides high-level support to the General Counsel and the Legal and Governance Leadership Team, managing complex schedules and internal meeting agendas. They also handle sensitive information, conduct research, and coordinate follow-up actions to ensure efficient departmental operations.
Candidates must hold a Bachelor’s degree in a relevant field and possess proven secretarial or administrative experience in a legal or governance setting. Proficiency in MS Office and excellent command of both English and French are essential requirements.
The Executive Assistant:
Is responsible for coordinating internal meetings agendas and briefings, including the Management Executive Committee, and support prioritization and tracking of key milestones and requirements time scheduling and management on behalf of the General Counsel and Head of Legal and Governance to include effective prioritizing and resolving related conflicts and competing demands.
Provides substantial support to the General Counsel and the Leadership Team, including proactive preparation and coordination of briefings for meetings, undertakes analyses/research and coordinates follow-up actions.
Support knowledge management efforts within the Department and assist the General Counsel and Head of Legal and Governance and the Leadership Team in their engagement within the Department and with clients and officials both inside and outside the Secretariat, interacting with a significant network of management and employees from within the Legal and Governance Department and across the organization.
Participates in key internal meetings to capture proceedings as required by the General Counsel and Head of Legal and Governance.
Coordinates preparations and follow-up actions with relevant persons in relation to decisions made in these meetings
Effectively provides general research support and utilizes all relevant computer software to retrieve, maintain and manipulate data as needed
Keeps stakeholders within the Legal and Governance Department and outside the Department informed by providing relevant information on various matters, reports or status updates to facilitate their roles and to ensure timely updates or dissemination of information
Supports and works collaboratively, as requested, with members of the Legal and Governance Department and members of the Administrative support team, as well as with others in diverse work groups/teams/task forces, across the Secretariat
Works with the highest level of discretion in providing wide-ranging executive assistance support to General Counsel and Head of Legal and Governance.
Routinely involved in relaying/processing/handling information of sensitive, diverse and confidential nature
Independently responds to extensive and diverse inquiries, and makes decisions when multiple courses of action are possible
Routinely prepares correspondence on a range of topics on behalf of the General Counsel and Head of Legal and Governance and prepares minutes of meetings as required
Essential:
Bachelor’s Degree in relevant field (Business Administration, Communications, etc.)
Intermediate to advanced certification in computing and or relevant experience
Desirable:
Professional secretarial or administrative training from a recognized institution
Essential:
Proven secretarial/administrative experience in a similar legal and governance setting and in a multicultural environment
Extensive practical PC application on MS Office and other applications
Desirable:
Over 5 years of secretarial/administrative experience in a similar legal and governance setting and in a multicultural environment
Knowledge of the Global Fund’s organizational structure, personnel and administrative procedures, processes and delivery mechanisms
An excellent knowledge of English and French. Knowledge of other languages would be an asset.
Service Orientation
Drive for Results
Collaboration
Interaction
Adaptability
Global Fund awareness and mindset
Communications
Business
Project Management
The Global Fund recruits top-tier talent for our open positions, in support of our mission to end AIDS, tuberculosis and malaria as epidemics.
Explore our vacancies and apply on the Global Fund Careers recruitment system.
More information on working at the Global Fund is available on the Careers section of our main website.
Job Posting End Date
25 August 2026A worldwide partnership to defeat HIV, TB and malaria and ensure a healthier, safer, fairer future for all.
The Global Fund is a worldwide movement to defeat HIV, TB and malaria and ensure a healthier, safer, more equitable future for all. The Global Fund raises and invests US$5 billion a year to fight the deadliest infectious diseases, challenge the injustice which fuels them and strengthen health systems in more than 100 of the hardest hit countries.
Offices: Global Health Campus, Chemin du Pommier 40, Grand-Saconnex, Geneva 1218, CH
A worldwide partnership to defeat HIV, TB and malaria and ensure a healthier, safer, fairer future for all.
The Global Fund is a worldwide movement to defeat HIV, TB and malaria and ensure a healthier, safer, more equitable future for all. The Global Fund raises and invests US$5 billion a year to fight the deadliest infectious diseases, challenge the injustice which fuels them and strengthen health systems in more than 100 of the hardest hit countries.
Offices: Global Health Campus, Chemin du Pommier 40, Grand-Saconnex, Geneva 1218, CH
