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About Selecta Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services. Selecta operates across 16 countries with…
About Selecta Selecta is Europe's leading provider of unattended self-service coffee and convenience food solutions. Operating across 16 European countries, we serve over 12 million people every day through innovative ve…
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Full-time
professional certificate
25 days of annual leave plus bank holidays, Life assurance, Occupational paid sick leave, Extended leave policy, Free parking, Unlimited coffee and tea
Posted 23h ago
~40 hrs/week
Responsibilities
The Invoicing Assistant will perform daily and monthly invoicing tasks while supporting the Billing Manager in driving process improvements and automation. They will act as a key point of contact for client billing queries and ensure all transactions comply with business controls and group standards.
Requirements
Candidates must hold a relevant accounting qualification such as AAT and possess at least 3 years of experience in financial shared services or billing. Proficiency in ERP systems, specifically M3, and strong Microsoft Office skills are required, along with the legal right to work in the UK.
Full job description
Selecta is the largest provider of unattended self-serve coffee and convenience food in Europe, leading the way in vending solutions and specialist coffee services. We are hiring a Invoicing Associate to join our team and support the Billing Manager in determining the vision and strategy for the Department, jointly supporting the ongoing integration, transformation and improvements. Taking a lead role in implementing, and later embedding, a cultural change through the finance organisation.
The successful candidate will be a key member in a high performing, client focused, transaction processing team that delivers services to a high standard to the rest of Finance and company wide. Also provide support for end-to-end finance transaction processing and driving process improvement and efficiency through automation, scale and technology, whilst ensuring that transactions are processed in accordance with the business' controls environment and comply with group.
About Selecta
Selecta operates across 16 countries within Europe, serving 12 million people every day. Within the UK we deliver a national service, relied on and trusted by circa 3,500 businesses to serve tasty beverages and snacks at a variety of locations from workplaces to schools, universities and hospitals and everywhere in-between.
Responsibilities
Perform Daily and Monthly invoicing relating to operated and technical invoicing.
Compile monthly consolidated backup packs and invoicing for large National Customers
Liaise with Internal departments to ensure repeat problems are identified and resolved.
Daily recording of KPI data to improve performance and reduce invoice queries.
Approval of credit notes, ensuring business requirements are adhered to.
Ensure client queries are responded to and resolved within agreed SLA’s.
To provide an excellent customer service, be the key point of contact with any client invoicing queries relating to billing.
Reduce the number of invoice queries relating to rebates that result in credit notes.
To be able to manage own workload to ensure all invoicing is ready by monthly cut off dates
Ad hoc requests from Billing Leader and Head of Shared Services.
Relevant accounting qualification (AAT).
Minimum of 3 years of financial shared services / billing environment.
Ideal experience in FMCG with a large number of clients.
ERP and finance application systems experience, notably M3.
Strong user of Microsoft Office range, Powerpoint, Word & Excel.
Good communication skills with confidence and experience to work at management level.
Self-starter and able to prioritise workload.
Experience & knowledge of process improvement methodologies and delivery in operational excellence.
Evidence of building and maintaining strong relationships with key business stakeholders.
Credible experience of effectively utilising KPIs to track and drive service performance and quality in a consistent manner.
Excellent organisational and problem-solving skills, able to manage conflicting demands and priorities.
Applicants must have the Right to Work in the UK permanently. Please apply for consideration- we look forward to reviewing your CV.
In line with the Immigration, Nationality and Asylum Act, all applicants will be expected to provide proof of eligibility to work in the UK if invited to interview. Selecta UK recognises the benefits of a diverse workforce and we therefore welcome applications from all backgrounds and all sections of the community.
What’s in it for you?
25 days of annual leave plus bank holidays
Life assurance equivalent to 2x your yearly salary
Five weeks of occupational paid sick leave for added security
Extended leave policy for greater flexibility
Free parking at our Head Office and other depot locations
Unlimited coffee and tea at our offices to keep you refreshed
Clear career progression paths with development opportunities
Strong leadership support to help you thrive
Employee recognition scheme to celebrate your contributions
Mental health and wellbeing support, including access to mental health first aiders
Headquartered in Switzerland since 1957, Selecta is Europe’s leading provider of fully managed self-serve retail solutions. With a best-in-class route-based distribution network and presence in 16 countries, we serve premium coffee, fresh meals, snacks and beverages through smart fridges, vending, coffee systems and micro markets in workplaces and public spaces.
We reach over 10 million people every day, combining digital innovation with human service to create seamless, self-serve Food and Beverage experiences — fully operated, restocked, and maintained by our dedicated teams.
With an annual turnover of more than 1 billion and a team of 6,000 passionate employees, Selecta is committed to delivering millions of moments of Joy for our customers and our consumers – every single day.
Sustainability is at the heart of how we operate, from source to service. Guided by our EcoJoy approach, we continuously invest in circular solutions, responsible sourcing, and community impact.
Offices: Selecta Group AG, Cham, CH · Hemel Hempstead, England HP2 7PT, GB · Aubervilliers, FR
VendingRetailCoffeeVending ServicesOffice Coffee SolutionsAutomatenverpflegungKaffee für das BüroStarbucks on the goKaltgetränkeautomatenSnackautomaten
Headquartered in Switzerland since 1957, Selecta is Europe’s leading provider of fully managed self-serve retail solutions. With a best-in-class route-based distribution network and presence in 16 countries, we serve premium coffee, fresh meals, snacks and beverages through smart fridges, vending, coffee systems and micro markets in workplaces and public spaces.
We reach over 10 million people every day, combining digital innovation with human service to create seamless, self-serve Food and Beverage experiences — fully operated, restocked, and maintained by our dedicated teams.
With an annual turnover of more than 1 billion and a team of 6,000 passionate employees, Selecta is committed to delivering millions of moments of Joy for our customers and our consumers – every single day.
Sustainability is at the heart of how we operate, from source to service. Guided by our EcoJoy approach, we continuously invest in circular solutions, responsible sourcing, and community impact.
Offices: Selecta Group AG, Cham, CH · Hemel Hempstead, England HP2 7PT, GB · Aubervilliers, FR
VendingRetailCoffeeVending ServicesOffice Coffee SolutionsAutomatenverpflegungKaffee für das BüroStarbucks on the goKaltgetränkeautomatenSnackautomaten