Job Description

This position reports to Sr. Manager, Contracts & Legal Operations and is based in Irvine.

As the Legal Operations Specialist, you will have the opportunity to:

• Review and process legal intake requests submitted by the business.

• Prepare, route, and track NDAs, sponsorship agreements, amendments, renewals, and other templated agreements.

• Confirm required business information, approvals, and supporting documents are included before routing agreements for review or signature.

• Coordinate DocuSign routing and follow up on signatures.

• Maintain contract records and help ensure fully executed agreements are saved in the appropriate system.

• Track contract status and follow up with internal business partners as needed.

• Escalate non-standard terms, missing information, or legal questions to the appropriate attorney or Legal team member.

• Help maintain matter records and update matter status information.

• Support monthly and quarterly litigation reporting.

• Assist with tracking settlements, payment status, and related documentation.

• Coordinate with Accounts Payable on settlement or outside counsel payment issues, as needed.

• Support insurance claim tracking, notices, and related records.

• Assist with legal hold notices, custodian tracking, and follow-up.

• Help coordinate eDiscovery collections and maintain related repositories.

• Monitor Legal team mailboxes and calendars and route requests to the right person.

• Support compliance-related tracking, reporting, and system updates.

• Assist with vendor management, invoice tracking, and outside counsel records.

• Pull data and provide support for budget reports and other Legal team reporting needs.

• Help with records management, document retrieval, logging, and file organization.

• Provide general administrative support, including scheduling, follow-up, and maintaining trackers.

You have:

• Experience supporting a legal, contracts, compliance, procurement, operations, or corporate administrative function.

• Comfort working with contracts and legal documents, especially NDAs or other templated agreements.

• Strong attention to detail and the ability to manage a steady volume of requests.

• Good judgment around when to move something forward and when to escalate.

• Strong follow-up skills.

• Ability to work with attorneys, business teams, Finance, AP, Compliance, and outside counsel.

• Comfortable using systems to track work, update records, and manage documents.

• Professional communication style, both written and verbal.

• Ability to handle confidential information carefully.

You may have:

• Paralegal certificate or prior paralegal experience.

• Experience in an in-house legal department.

Pay Range:

Annual Salary: $100,000.00 - $105,000.00

The actual annual salary offered to a candidate will be based on variables including experience, geographic location, education, and skills/achievements, and will be mutually agreed upon at the time of offer.

We offer a highly competitive salary, comprehensive benefits including: medical and dental, vision, disability and life insurance, 401K, PTO, paid holidays, gear discounts and the ability to add value to an exciting mission!

Our Postings are not intended for distribution to or use in any jurisdiction, country or territory where such distribution or use would violate local law or would subject us to any regulations in another jurisdiction, country or territory. We reserve the right to limit our Postings in any jurisdiction, country or territory.

Equal Opportunity Employer Protected Veteran/Disabled