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Jobs at Retail Dispense Solutions (Now Hiring) — 4 open

Retail Dispense Solutions logoRetail Dispense Solutions

Accounting Coordinator

Carrollton, Texas, United States · On-site

$65k–$85k/yr

Mid level

Benefits: 401(k) 401(k) matching Bonus based on performance Dental insurance Health insurance Paid time off Vision insurance Accounting Coordinator Location: Carrollton, TX (In-Office) Position Type: Full-Time, Salaried …

Skills: Accounts Receivable, Accounts Payable, Payroll Processing, Bank Reconciliation, Bookkeeping

Retail Dispense Solutions logoRetail Dispense Solutions

HVAC/Refrigeration Technician

Carrollton, Texas, United States · On-site

$20/hr–$50/hr

Mid level

Benefits: 401(k) matching Company car Competitive salary Opportunity for advancement Training & development Retail Dispense Solutions LLC is seeking an HVAC/Refrigeration Technician to support installation, service, main…

Skills: HVAC Installation, Commercial Refrigeration, Troubleshooting, Preventive Maintenance, Electrical Circuit Testing

Retail Dispense Solutions logoRetail Dispense Solutions

HVAC/Refrigeration Technician

Greenville, South Carolina, United States · On-site

$25/hr–$45/hr

Mid level

Retail Dispense Solutions LLC is seeking an HVAC/Refrigeration Technician to support installation, service, maintenance, and repair work on commercial HVAC and refrigeration systems in assigned markets across the United …

Skills: Commercial Refrigeration, HVAC Troubleshooting, Preventive Maintenance, Electrical Circuit Testing, Refrigerant Handling

Retail Dispense Solutions logoRetail Dispense Solutions

Beverage Dispense Technician

Greenville, South Carolina, United States · On-site

Entry level

Benefits: Opportunity for advancement Beverage Dispense Technician Retail Dispense Solutions LLC | Nationwide Field Role Retail Dispense Solutions LLC is a beverage dispensing installation and service company based in Ca…

Skills: Equipment Installation, Troubleshooting, Calibration, Hand Tools, Power Tools

Retail Dispense Solutions logo

Accounting Coordinator

Retail Dispense Solutions

Carrollton, Texas, United States • On-site

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Mid level

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  • $65k–$85k/yr
  • Full-time
  • associate degree
  • 401(k), 401(k) Matching, Performance Bonus, Dental Insurance, Health Insurance, Paid Time Off
  • Posted 13d ago
  • ~40 hrs/week

Responsibilities

The Accounting Coordinator manages day-to-day financial operations including accounts receivable, accounts payable, and weekly payroll processing via ADP. Additionally, the role handles general bookkeeping in QuickBooks Online and provides administrative support for HR and office operations.

Requirements

Candidates should have at least 3 years of experience in accounting or payroll and preferably an associate degree in a related field. Advanced proficiency in QuickBooks Online, ADP, and Microsoft Excel (Pivot Tables, VLOOKUP) is required.

Full job description

Benefits:
  • 401(k)
  • 401(k) matching
  • Bonus based on performance
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance

Accounting Coordinator

Location: Carrollton, TX (In-Office)
Position Type: Full-Time, Salaried
Schedule: Monday-Friday, 8:00 AM - 5:00 PM
Reports To: Director of Operations / Finance Leadership



Position Summary

We are seeking a highly organized, detail-oriented Accounting Coordinator to join our team in Carrollton, Texas. This is a full-time, in-office position responsible for supporting the day-to-day accounting and financial operations of the company, including Accounts Receivable, Accounts Payable, payroll processing, bank reconciliations, and general bookkeeping activities.

The ideal candidate is experienced in managing multiple accounting functions, possesses strong analytical and organizational skills, and thrives in a fast-paced, team-oriented environment. Beyond that, we are looking for an individual who has the desire to improve our accounting practices and workflows; and not just continue the systems we already have in place. While this position includes some administrative and HR-related responsibilities, the primary focus is accounting, bookkeeping, payroll, and financial administration.



Key Responsibilities


Accounts Receivable (A/R)

  • Process customer invoices accurately and in a timely manner.
  • Monitor outstanding balances and follow up on past-due accounts.
  • Apply customer payments and maintain accurate account records.
  • Resolve billing discrepancies with customers and internal teams.
  • Prepare A/R aging reports and communicate collection status to management.

Accounts Payable (A/P)

  • Process vendor invoices and ensure proper coding and approvals.
  • Schedule and prepare vendor payments.
  • Maintain vendor records and payment history.
  • Reconcile vendor statements and resolve discrepancies.
  • Ensure timely and accurate payment processing.

Payroll Administration

  • Process weekly payroll using ADP.
  • Verify employee hours, deductions, and payroll-related changes.
  • Maintain payroll records and ensure confidentiality.
  • Assist with payroll reporting and compliance requirements.

Bookkeeping & Accounting

  • Maintain accurate financial records within QuickBooks Online.
  • Match and reconcile bank and credit card transactions.
  • Perform monthly bank reconciliations and account analysis.
  • Assist with month-end and year-end closing activities.
  • Prepare accounting reports as requested by management.
  • Support external accountants and auditors with documentation and reporting.
  • Ensure accuracy and completeness of financial data and records.

Administrative, Customer Service & HR Support

  • Answer incoming phone calls and assist customers, vendors, and visitors as needed.
  • Assist with employee onboarding documentation and personnel record maintenance.
  • Support benefits administration and employee documentation.
  • Maintain vendor files and W-9 documentation.
  • Maintain insurance certificates and related compliance records.
  • Assist with contract administration, documentation, and recordkeeping.
  • Maintain, organize, and continuously improve digital and paper filing systems.
  • Support ownership and management with special projects and business initiatives.
  • Serve as a support resource for general office operations.
  • Maintain confidentiality when handling employee, customer, and company information.


Required Qualifications

  • Associate's degree in Accounting, Finance, Business Administration, or related field preferred.
  • Minimum of 3 years of experience in accounting, bookkeeping, payroll, or financial administration.
  • Strong understanding of accounting principles and bookkeeping practices.
  • Experience managing both Accounts Payable and Accounts Receivable processes.
  • Experience processing payroll.
  • Excellent attention to detail and accuracy.
  • Strong organizational and time-management skills.
  • Ability to manage multiple priorities and meet deadlines.
  • Strong verbal and written communication skills.
  • Ability to handle confidential information with professionalism and discretion.

Required Software Expertise

Candidates must demonstrate advanced proficiency in:

  • QuickBooks Online (QBO)
  • Microsoft Excel
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Data organization, analysis, and reporting
  • ADP Payroll Systems

Preferred Qualifications

Experience with the following software is a plus, but not required:

  • Expensify
  • Billtrust
Additional experience in employee onboarding, benefits administration, or related HR support functions is also preferred.



Desired Attributes

  • Self-motivated and dependable
  • Strong problem-solving skills
  • Highly organized and detail-oriented
  • Able to work independently and as part of a team
  • Positive, professional attitude
  • Comfortable working in a fast-paced environment
  • Committed to accuracy, accountability, and continuous improvement


Compensation & Benefits

We offer a competitive salary based on experience and qualifications, along with:

  • 401(k) Plan
  • Health, Dental, and Vision Insurance
  • Paid Holidays
  • 10 Days Paid Time Off (PTO)
  • Stable, professional work environment
  • Long-term growth opportunities


Why Join Our Team?

This role offers the opportunity to become a key member of our organization by owning critical accounting processes that directly support the success of the business. If you are an experienced accounting professional who enjoys a blend of bookkeeping, payroll, financial administration, and operational support, we encourage you to apply.

Related keywords

QuickBooks OnlineADPMicrosoft ExcelPivot TablesVLOOKUPXLOOKUPAccounts ReceivableAccounts PayablePayrollBookkeepingBank ReconciliationFinancial AdministrationExpensifyBilltrustA/R Aging ReportsMonth-end Closing

About Retail Dispense Solutions

LinkedInVisit site

Your partner in beverage dispense, HVAC, and refrigeration solutions

Industry
Food and Beverage Services
Company size
11-50 employees
Headquarters
Carrollton, Texas
LinkedIn followers
8

Retail Dispense Solutions is a leader in the Construction & Contracting industry, specializing in the installation and maintenance of beverage dispensing systems and HVAC-R services. Catering to the diverse needs of the retail beverage industry, they offer state-of-the-art dispensing solutions for beverages like coffee, tea, soda, and alcoholic drinks, ensuring optimal performance and customer satisfaction. Their expertise extends to HVAC and refrigeration services, tailored specifically for the hospitality sector, ensuring comfort and efficiency in operations. With a strong focus on quality and reliability, Retail Dispense Solutions serves a broad market, including Texas, Oklahoma, Kansas, and Colorado, making them a trusted partner in enhancing business operations through innovative and efficient solutions.

Offices: 2440 Lacy Ln, #100, Carrollton, Texas 75006, US

HVACRefrigerationBeverage Dispenseand Construction
View all jobs at Retail Dispense Solutions

About Retail Dispense Solutions

LinkedInVisit site

Your partner in beverage dispense, HVAC, and refrigeration solutions

Industry
Food and Beverage Services
Company size
11-50 employees
Headquarters
Carrollton, Texas
LinkedIn followers
8

Retail Dispense Solutions is a leader in the Construction & Contracting industry, specializing in the installation and maintenance of beverage dispensing systems and HVAC-R services. Catering to the diverse needs of the retail beverage industry, they offer state-of-the-art dispensing solutions for beverages like coffee, tea, soda, and alcoholic drinks, ensuring optimal performance and customer satisfaction. Their expertise extends to HVAC and refrigeration services, tailored specifically for the hospitality sector, ensuring comfort and efficiency in operations. With a strong focus on quality and reliability, Retail Dispense Solutions serves a broad market, including Texas, Oklahoma, Kansas, and Colorado, making them a trusted partner in enhancing business operations through innovative and efficient solutions.

Offices: 2440 Lacy Ln, #100, Carrollton, Texas 75006, US

HVACRefrigerationBeverage Dispenseand Construction
View all jobs at Retail Dispense Solutions

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