London, England, United Kingdom · Remote OK
Role Summary Are you a master of organisation, a tech-savvy problem solver, and a meticulous editor all rolled into one? ProVeg UK is seeking a dynamic and proactive Business and Finance Coordinator to act as the operati…
Skills: Financial Coordination, Board Administration, HR Support, Corporate Governance, HubSpot
São Paulo, São Paulo, Brazil · Remote Solely
Escopo do Trabalho O(a) consultor(a) será responsável por liderar o desenvolvimento de propostas de políticas e recomendações financeiras que permitam às instituições financeiras apoiar a transição para sistemas de produ…
Skills: Agricultural Economics, Rural Financing, Public Policy, Sustainable Finance, Agricultural Credit Systems
Berlin, Germany · Remote OK
Role Description: Are you interested in software and AI applications and want to work for a global NGO? As a Software & AI Solutions Specialist, you will help ensure that our approximately 250 colleagues around the world…
Skills: AI Application Management, Software Administration, No-code/Low-code Automation, IT Security, Data Protection
Berlin, Germany · Remote OK
Role Description: Are you interested in software and AI applications and want to work for a global NGO? As a Software & AI Solutions Specialist, you will help ensure that our approximately 250 colleagues around the world…
Skills: AI Application Management, Software Administration, No-Code/Low-Code Platforms, Process Automation, IT Security
London, England, United Kingdom • Remote OK
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Acts as the operational engine for ProVeg UK, managing financial oversight, board administration, and HR support. Serves as a Digital Champion to optimize workflows through AI integration and maintains data integrity within the CRM.
Requires exceptional administrative and financial competency with a strong eye for detail in proofreading and data management. Candidates must be proficient in digital tools like HubSpot and Wrike and have a basic understanding of UK employment processes and corporate governance.
Are you a master of organisation, a tech-savvy problem solver, and a meticulous editor all rolled into one? ProVeg UK is seeking a dynamic and proactive Business and Finance Coordinator to act as the operational engine of our team.
In this multifaceted role, you will be the ultimate "go-to" person, bridging the gap between daily administration, financial coordination, HR support, governance, and internal communications. You will ensure our UK operations run like a well-oiled machine—constantly researching and implementing proactive ways to improve our setups and optimising everyday workflows—allowing our team to focus on maximising our impact in transforming the UKs food system.
This isn't just a standard administrative role—you will also step up as our "Digital Champion," driving tech efficiency (including AI integration) across the team, while maintaining an eagle-eye view of UK compliance, data integrity, and financial health. If you thrive in a varied environment where no two days are the same and want to use your talents for a mission-driven cause, we want to hear from you.
Reports to: Co-Director, ProVeg UK
Location: Remote (UK-based) with occasional travel for co-working and events
Hours: Part-time (28h/week) - 0.8 FTE
Salary: Pro-rated for a part-time role, based on a full-time equivalent of £32k (35 hours/week).
Contract: One year fixed term (possibility of extension afterwards)
Financial Oversight: Manage invoice creation, process team expenses, have a good understanding of our overall budget, and pull monthly budget reports from Sage for budget holders.
Reporting: Prepare core financial reports for the board (budget vs. actuals, projections, cash flow charts) and support fundraising financial queries.
Board Support: Coordinate quarterly board meetings, manage agendas/slides, take action notes (utilising AI tools), and track the risk and action logs.
HR Support: Manage employee onboarding/offboarding, set up equipment, update personnel databases, and prep monthly payroll, working together with our People & Culture team.
Compliance & Governance: Ensure Companies House records, CIC documentation, insurance policies, and GDPR compliance are strictly up to date, supplier contracts management.
Team Culture: Plan team-building events, manage co-working events, and coordinate team gifts and milestone cards.
Digital Champion: Act as the internal expert for HubSpot and Wrike, providing staff training and sharing tips on leveraging AI for productivity.
Data & Copy Editing: Maintain clean data entry in HubSpot (donations, donor tracking, reporting, supporting prospect research, following up on proposals), and serve as the team’s eagle-eyed proofreader for newsletters, reports, and proposals.
Centralised Knowledge Wiki: set up and maintain an internal knowledge Wiki (Confluence), maintain up-to date information, assure everyone on the team has access to information they need
Week-to-Week and Ad hoc support: preparing budget queries, business cases, liaising with the external provider for bookkeeping / accounting etc.
Further support: creating monthly and quarterly reports in HubSpot
Exceptional administrative skills to manage everything from HR onboarding and wellbeing scheduling to high-level Board preparation and Director support.
A strong eye for detail to proofread and edit internal and external communications, ensuring different pieces of content meet grammar, tone, and branding standards.
Ability to maintain meticulous data integrity in our CRM for programme and fundraising activities.
Prepared to embrace being a ‘Digital Champion’, helping team members to learn and embrace platforms we use such as Wrike / Hubspot / Gemini.
Organised and able to hold us to strict legislative timelines or important annual dates (e.g., filing of accounts / updating Companies House records).
Good financial competency and confidence in liaising with People and Culture / accountants.
An understanding of basic UK employment processes, Health & Safety, insurance handling, and corporate governance (e.g., Companies House).
Application deadline: 21.8.2026
Start date: October 2026
A strong organisational focus on personal development, with a designated training budget
Provision of a work laptop
Flexible, trust-based working arrangements and home-office arrangements
Career development support
Mental health & wellbeing support via access to the OpenUp platform and a free Headspace subscription
We are a workplace that encourages everyone to bring their whole selves to work. We are an inclusive workplace for our diverse employees around the world
Generous annual leave entitlement - 25 days increasing by one day a year to a maximum of 30 days (plus bank holidays)
Enhanced maternity, paternity, shared parental, and adoption pay
Employee Assistance Programme including counselling
Access to 24/7 virtual GP Service
Access to the Wisdom app with exclusive perks and discounts
Compassionate animal companion leave
And, last but not least, become part of a great team and work with us towards a world where everyone chooses delicious and healthy food that is good for all humans, animals, and our planet!
Please apply with your CV and a cover letter explaining why you are motivated to join ProVeg and describe how you can bring in your experience to this role. Even if you do not meet all the requirements, we still encourage you to apply. Our tasks are diverse, and we are flexible in how we distribute them. We are happy to support your growth and development.
We also encourage all applicants to apply without a photo or disclosing their date or place of birth.
If you are living with a disability, health condition and/or neurodiversity, please feel free to let us know how we can adjust and support your application process. For example, we can offer alternative tools, different interview formats, or additional time for tasks.
Important: Please make sure to use your own words and ideas in the cover letter. The goal is for us to know you better in order to assess if this role and your motivation are a good fit. Letters written with AI, or written in a language other than English, will be disregarded.
For any questions about the role or application process, feel free to contact [email protected]. (Please note: Applications sent directly to this email address will not be considered. Kindly follow our official application process.)
The recruitment process may include:
First screening of applications
Interview with People & Culture (30mins)
Job related trial task (~ 2 hrs.)
Second interview with the team (60mins)
The world's leading Incubator for alt-protein food-tech startups transforming the food system.
The ProVeg Incubator, backed by ProVeg International, is the world's first and leading acceleration programme for alt-protein startups. We are shaping the future of food by exclusively supporting pioneering startups that are developing disruptive alternatives to animal-based products and services. Since its launch in November 2018, the ProVeg Incubator has worked with 100+ startups from all over the world, helping them to raise more than €450 million and launch products in over 15,000 stores. Our mission is to reduce the global consumption of animals by 50% by 2040.
Offices: Genthiner Straße 48, Berlin, 10785, DE
The world's leading Incubator for alt-protein food-tech startups transforming the food system.
The ProVeg Incubator, backed by ProVeg International, is the world's first and leading acceleration programme for alt-protein startups. We are shaping the future of food by exclusively supporting pioneering startups that are developing disruptive alternatives to animal-based products and services. Since its launch in November 2018, the ProVeg Incubator has worked with 100+ startups from all over the world, helping them to raise more than €450 million and launch products in over 15,000 stores. Our mission is to reduce the global consumption of animals by 50% by 2040.
Offices: Genthiner Straße 48, Berlin, 10785, DE
